LEONARD STANLEY P A R I S H C O U N C I L Minutes of the Leonard Stanley Parish Council Meeting held on Tuesday 5 th July 2011 at 7.30 pm in the Village Hall. Present:- Councillors W Bevan, C Connett, G Davies, S Davies, P Herbert (Chair), D Targett and J Taylor. Also Present: 1 Member of the Public (departed after Agenda Item 69/11). 66/11. Apologies for absence Cllr R Gaunt, District Cllr N Studdert-Kennedy & PCSO L Ward. 67/11. Declarations of Interest in Agenda Items Cllr J Taylor (Personal) Item 77/11 To consider Planning Application S.11/1204/HHOLD Brookside. 68/11. Minutes It was proposed by Cllr G Davies that the minutes for meeting held on 7 th June 2011, be accepted. This was seconded by Cllr Targett and carried unanimously. 69/11. Public Time: Mr D Camm apologised to the Council and confirms that he now acknowledges that the Parish Council are the Holding Trustees of the Village Hall, and the running of the hall is the responsibility of the Village Hall Management Committee. Mr Camm shared his concern with the Members over his understanding of the finances of the Village Hall, and suggested several ways that the Parish Council might consider to instigate. The Chair thanked Mr Camm, and suggested that he should first draft his proposals to the Charity Commission for approval and consult with the VHMC. The Chair said if there was no opposition from either the Charity Commission or the VHMC to his proposals then the Members would consider them. 70/11. To receive a report from County and District Councillors No report received. 71/11. To discuss the Insurance of the Village Hall The Clerk confirmed that the Treasurer of the Village Hall Management Committee has, outlined its role to their Insurance Provider, who has confirmed that they are covered. 73/11 To consider the Crossing Point at Broad Meadow The Clerk confirmed that she has written to the Planning Officer at Stroud District Council and the Development Control Department at Gloucestershire Highways, to investigate the matter of a Pedestrian Controlled Crossing Point, at the new Broad Meadow s development.
The Members voiced their disquiet that their concerns raised during the Planning process appear to have been completed ignored and requested that the Clerk continue to pursue the matter. 74/11. Pavilion and Playing Fields: i) To decide whether to give permission for the removal/replacement of a fence bordering the Playing Field It was agreed to defer this item until the next meeting, as investigations are still on-going. ii) To receive an update on the lease arrangements for the Pavilion The Clerk confirms that she has received general advice from Stroud District Council, and that she is waiting for a response from Gloucestershire County Council to see if they could assist, but have reported that they have a heavy their workload of their own at present. It was agreed that The Clerk will seek an appointment with a commercial solicitor, if GCC were unable to help. iii) To consider a request for the 6-aside Football Tournament to be held on Sunday 17 th July It was proposed to give permission the 6-aside Football Tournament to take place on the Recreation Ground, on Sunday 17 th July 2011, with the normal fee of 25.00 to be charged. This was proposed by Cllr G Davies seconded by Cllr Connett and unanimously agreed. iv) To consider the option of replacing the small boiler in the Kitchen or connecting it to the main boiler system. The Clerk stated that the small boiler in the kitchen, has recently been condemned. It was proposed by Cllr Connett to replace the condemned boiler with a new electric boiler, this was seconded by Cllr S Davies and unanimously agreed. 75/11. To receive Clerks report: i. Update on the Memorial Garden - The Clerk stated that she has spoken with the Contractor and requested that the work be done in time for the area to be planted up before the Village Fair. ii. Update on the application of a grant for further Kissing Gates - Unfortunately, the Parish Council were not successful in their bid from the Active Communities Grant. iii. Update on the appointment of Artist in Residence for the Stanley Spencer Project The appointment was awarded to Julie Roberts, who is currently trying to set up workshops with the various groups in the Village. She can be followed on www.julieroberts.co.uk or www.stanleysstory.blogspot.com.
76/11. Financial Issues i. To authorise payments The clerk sought approval to pay for the following items to be paid. Expenses DATE PAYEE PURPOSES AMOUNT CHQ NO/REF 05/07/11 John Whittard Servicing of Gas Appliances in the Pavilion 75.00 002140/ 31 05/07/11 Steve Marshall Grass Cuts and Play Equip Inspect 355.00 002141/ 32 05/07/11 Mrs I S Litton Clerks Fee 281.43 002142/ 33 05/07/11 Mrs I S Litton Stamps, Lock and Bags for Wheelie Bin (at 20.15 002143/ 34 Tennis Court) 05/07/11 Glos LGPS Pension Contribution 80.75 002144/ 35 05/07/11 Moore Stephens External Audit Fee 162.00 002145/ 36 Accountants 05/07/11 LS Village Hall Rent 31.50 002146/ 37 These payments were proposed by Cllr Targett and seconded by Cllr Taylor and passed unanimously. ii. To consider the request to pay for the Public Liability Insurance for the Village Fair It was proposed pay for up to 370 towards the costs of Public Liability Insurance for the Village Fair. This was proposed by Cllr Taylor and seconded by Cllr G Davies and unanimously agreed. iii. To consider a quote for repairs to the benches in the Recreation Ground It was proposed to accept the quotation for 130.00 from Mr S Marshall, to repair and paint the benches. This was proposed by Cllr S Davies and seconded by Cllr G Davies and unanimously agreed. iv. To consider a quote for repairs to the Pavilion Threshold It was proposed to accept the quotation of 120.00 from Mr K Greenway, to replace the Threshold. This was proposed by Cllr Targett and seconded by Cllr Taylor and unanimously agreed. v. To receive confirmation of 10000.00 investment for 6 months with Lloyds TSB at 1.1% The Clerk confirmed that she has invested 10K, as previously agreed in a rolling 6 months account, at 1.1% interest. vi. To receive confirmation of internal audit checks The Clerk stated that Cllr R Gaunt had checked the bank reconciliation, and carried out the following audit checks on: cheque no. 002116 Glos LGPS 78.66, Cheque no. 002124 Stroud District Council 200.00 and cheque no. 002131 Npower 259.61. The Clerk highlighted a bank discrepancy of.75 pence against cheque no. 002126. vii. To consider the recommendations of the review of The Clerks Salary Point and Expenses Cllr S Davies presented a joint report, in which she confirmed that along with Cllr Gaunt, they had reviewed the Clerks Salary Point in accordance with the National Association of Local Clerks profiling and guidance. She confirmed that they both agreed to recommend that the
Clerks Salary Point be amended and further that the expenses be increased to 30 per month and both amendments be backdated to the 1 st April 2011. It was proposed to accept these recommendations by Cllr Bevan seconded by Cllr Taylor and agreed. viii. To adopt a Statement of Policy for the Local Government Pension Scheme. The Clerk stated it was a Statutory Requirement to now hold a Statement of Policy for the LGPS. It was agreed to defer until the next meeting to enable the Members more time to review the proposed policy. 77/11. Planning i. To receive a progress report from the Clerk on the applications already responded to: The following plans have been granted permission: S.11/0975/HHOLD Millstone Cottage, Bath Road (2 storey side extension) S.11/0898/LBC 2 Seven Waters, Bath Road (Replacement of Window) S.11/0513/HHOLD Springfield, Bath Road.2 (2 storey side and single storey rear) ii) To consider the following planning applications: S.11/1222/FUL Land adjacent to Liddiatt House, Bath Road Erection of a dwelling. The Council agreed to support this application with the following comments: The Parish Council, do have concerns reference the access and visibility onto the Bath Road, so would like to ensure that the Leylandi Hedge is removed. S.11/1204/HHOLD Brookside, Seven Waters, Bath Road Erection of garage block. Cllr Taylor asked the Clerk whether she could take part in the discussion, the Clerk replied that as she had Declared a Personal Interest, she could remain in the room and take part in the debate. The Chair disagreed with the Clerks advice and Cllr Taylor left the room whilst the debate took place. Concerns were raised that the garage was outside the Settlement boundary. The Council agreed to support this application. S.11/1117/DISCON Broad Meadow (Land at Bath Road) Discharge of Conditions 16,17 and 19 from planning permission S.10/0512/FUL The Council have raised their concerns with the District Council, reference the Discharge of these Conditions. S.11/1163/FUL Land at Gipsy Lane Proposed change of use of land to equestrian use and erection of a stable block. The Council agreed to Object to this application.
78/11. Correspondence Details of the correspondence received during June had been circulated and the schedule forms an integral part of these minutes. The correspondence files were available for inspection at the meeting. The Clerk highlighted the following items: Local Boundary Commission draft recommendations. Gloucestershire County Council Changes proposed to the Waste Core Strategy Moore Stephens Confirmation that the Annual Return has passed its External Audit 79/11. Councillors Submissions Cllr G Davies requested that a due warning note be placed in the news letter, for vehicles to beware of an increase in HGV s on Downton Road, due to the Broad Meadow development. There being no further business the Chairman declared the meeting closed at 9.30 pm. The next meeting will take place on Tuesday 6 th September 2011 in The Village Hall at 7.30 pm.