2013 Fall Cub Scout Family Campout October 11-13 Escape to Cub Scout Island 1
October 11-13 This campout brought to you by your Camp Staff: Ed Ryan, Mary Ann Ryan, Ernie Giblin, Richard Bush, Monica Kruse, Jane Treon, Kevin Treon, William Ryan...and a cast(away) of several! A Campout heads-up: This packet should be given to every family so they are informed about the campouts. Packs should have some extra activities in mind for the afternoon as most events will be manned and open only in the morning. Some selfrun activities will be available in the afternoon also. Each Pack is expected to run an activity, perform a flag raising or provide other assistance where needed. Parents are encouraged to take on some of these tasks and not leave them to the Cubmaster or Den Leaders. There is an optional Webelos Cooking Contest starting at 4pm. Details can be found in the Webelos cooking pack. For this campout, each Scout and sibling should bring an apple and some sort of plastic bag to put it in. 2
Event Schedule Friday April 11th Check-In Cracker-barrel Lights Out (for scouts and loud Leaders) Saturday, April 12th Flag Ceremony Morning Activities Lunch Webelos Cooking Evening Campfire Program Starlight Cinema Cracker-barrel Lights Out (for Scouts) Sunday, April 13th Flag Ceremony Camp Closes 3:00-8:00pm 8:00pm 10:00pm 9:00am 9:00-12:00pm 12:00-1:00pm 4:00-6:00pm 7:00-8:00pm following campfire following campfire 10:00pm 9:00 am 11:00 am Each Cubmaster or assistant should stay until the all of their families have left. A member of the camp staff will check your camp site when vacated. 3
Croatan Trails Cub Family Campouts General Information Registration Pre-registration is $20.00 per family if postmarked no later than October 4, 2013. Late registration will be $25.00 per family and should be paid at the gate. A registration form is provided in this packet. Only scouts and leaders that pre-register are guaranteed a camp patch. Unit Representatives Each Pack needs to provide the Check-In Station the name and WORKING cell phone number of the person who will be your Pack s representative for this campout. This person will be responsible for your Pack s permission slips, attend all Cracker barrels, attend Check-Out Inspection and receive information/awards for your pack. Permission Slips Each Pack must have a completed permission slip form for any Scout camping without their parent. The Unit Rep is to place these on your Pack s bulletin board. A copy is enclosed for your use. Parking NO PARKING on Hatcher Road, directly in front of the Lodge or anywhere that impedes the flow of traffic. Traffic is ONE WAY on camp property; all traffic must exit out of the back gate. If there is no parking near your campsite, the back part of the activity field may be used. First Aid A first aid kit should be displayed and readily accessible at all times in each Pack s campsite. These kits should be adequately supplied sufficient for your Pack s size. Injuries should be reported immediately to the First Aid Station by the Lodge. Medical Forms In order to comply with national BSA Standards for Family Camps, we are required to have on file, a completed Annual BSA Health and Medical Record for each scout and leader in attendance. We have included Parts A and B of this form and ask that they be filled out and kept at each Pack s campsite with any permission forms. Uniforms Everyone is encouraged to wear the official B.S.A. uniform at all times. We urge you to wear the uniform and show your pack pride, especially at all ceremonies and services. Policies This family campout will follow B.S.A. policies concerning safety and outdoor activities, Leave No Trace and the Outdoor Code. See the Guide to Safe Scouting for details. Campers The only campers permitted will be pop-up campers or truck bed campers. Due to limited space, nothing larger will be allowed. 4
Croatan Trails Cub Family Campouts General Information (cont.) Campsites Campsites will be on a first come first served basis. Campsites should remain neat in appearance and should utilize the whole area instead of bunching up at one end or the other. Fire Safety All Packs are expected to maintain a fire safe campsite at all times. A water bucket is to be placed by each tent and campfire. NO fire is to be left unattended (without an adult watching the fire). Fires must be contained in the fire rings provided or use a burn barrel/ fire pit that is off the ground. Do not move the provided fire rings. Do not dig holes for fires. Flame sources (Coleman lamps, heaters, candles, etc.) are prohibited in tents. Chemical, liquid, gaseous, or jellied fuels may only be used by ADULTS and must be secured, when not in use, well away from flame sources. All fires must be put out and burned wood/ash cleaned up before you leave. Do not leave unused wood at the Camp. Knives and Tools Cub Scout pocket knives may be used, at the Pack s discretion and within their campsite only, by cubs that are carrying their Whittling Chip and only under the direct supervision of an adult. Pocketknives found outside the campsites will be held by the Camp Staff and returned to the Pack at Check Out. All other cutting tools (hatchets, axes, saws, etc.) are to be used by ADULTS and secured, when not in use, under lock and key. Sheath knives are prohibited. Bob Howard Lodge The Lodge is the headquarters for the Staff. No one is to enter the Lodge in the Staff s absence. General Information Generator use is prohibited without approval from the Camp Director. Pets are not allowed. Alcohol is prohibited Trash is your responsibility and should be taken with you. Port-a-lets are provided; each family should bring their own supply of toilet paper. Water is available at spigots throughout the camp. Electricity is available at the Lodge. Firewood is not provided. No bicycles are allowed. ********* Smoking (Official B.S.A. policy) ********* NO SMOKING IN THE PRESENCE OF SCOUTS!!!!! All buildings or facilities under control of the local Council are to be designated as nonsmoking facilities. Smoking outside entrance/exit doors is not permitted at any location. In addition, all Scouting functions, meetings or activities, should be conducted on a smoke-free basis with permitted smoking areas away from all participants. 5
October 11-13 (Please keep at Unit Campsite for safekeeping) Permission Slip I give permission for my son, to attend the Cub Family Campout at Camp Sam Hatcher, Newport on following dates:. I understand that he will be accompanying of Pack. In case of emergency, I can be reached by phone at:. If I cannot be reached, please contact at. Signed: (parent/guardian) Date: 6
REGISTRATION FORM Scout s Name (Scout s first name) (Scout s last name) If there is more than one scout in your family, please list their names and ranks separately. Remember: Cost is $20.00 for entire family. Pack number Rank Total # of attendees in your family group: Total # of children in your family group: # Registered Leaders in your family group: Mail your check (made payable to ECC) and this form to: Croatan Trails Activities, 2530 Hwy 70E, Beaufort, NC 28516 (Please put # 179 on the memo line of your check) Pre-registration of $20.00 is due postmarked no later than October 4, 2013. Gate registration will be $25.00 per family. If you have any questions regarding registration please contact Jane Treon at: work (252)247-6902 home (252)728-5985 staff e-mail: croatanactivities@yahoo.com 7