MINUTES OF THE ANNUAL MEETING OF BASCHURCH PARISH COUNCIL HELD ON MONDAY 14 th MAY 2018 AT BASCHURCH VILLAGE HALL Present: Councillors Mrs S Richards (Chairman) E R Roberts B Leeden J H Lloyd D Sheldon Mrs G Tomlins B Welti Shropshire Cllr N Bardsley Mrs A Howls, Clerk No members of the public The Parish Council Meeting commenced at 7.30p.m when Cllr Mrs S Richards took the Chair and opened the meeting. 63/2018 ELECTION OF CHAIRMAN Cllr J Carr was proposed by Cllr J H Lloyd and seconded by Cllr E R Roberts. Cllr Mrs S Richards was proposed by Cllr B Leeden and this was seconded by Cllr B Welti. 7.35p.m. Cllr Mrs S.Richards left the meeting. In his proposal to elect Cllr Mrs S Richards, Cllr B Leeden made the following statement which he wished to be recorded: I propose that we re-elect. Our existing Chair Sara Richards for the next 12 months. I think it is important that we have continuity at the moment with all the changes and work that is ahead of us this next year. The list is long and Sarah has been involved in all the meetings. The list includes 1. The local plan review 2. Community hub policy and cluster policy 3. Develop the neighbourhood plan and organise a full resident s consultation 4. Attend national planning policy framework meetings in June and September 5. Formulate GDPR policy for our Council and organise training for all councillors Which is a legal requirement 6. Organise our street lighting programme 7. Involved in future LJC consultations and meetings Sarah is involved with all of these changes and initiatives as a recognised professional council for our Officers. My view is that we should elect a new Vice Chair to work with Sarah over the next 12 months to ensure we have a smooth change over next year for a new Chair to take over There were no other proposals. A vote then followed and Cllr Mrs S Richards was duly elected as Chairman with one abstention. 7.40pm Cllr Mrs S Richards returned to the Meeting. 1
64/2018 CHAIRMAN S DECLARATION OF ACCEPTANCE OF OFFICE Cllr Mrs S Richards duly signed the Declaration of Acceptance of the Office of Chairman. This was then countersigned by the Clerk. 65/2018 ELECTION OF VICE-CHAIRMAN Cllr J Carr was proposed as Vice-Chairman by Cllr B Welti and seconded by Cllr B Leeden. There were no other proposals and Cllr J Carr was duly elected as Vice- Chairman. 66/2018 ADOPTION OF POWER OF COMPETENCE Cllr Mrs G Tomlins proposed and Cllr J H Lloyd seconded the adoption of the Power of Competence for Baschurch Parish Council. This was agreed by all. 67/2018 APOLOGIES: Cllr P Ridgley (Other commitment) Cllr Mrs A P R Budgen (Other commitment) Cllr Mrs L McMaster (holiday) Cllr T Feltus (Work Commitment) Cllr J Carr (holiday) 68/2018 DECLARATION OF ANY DISCLOSABLE PECUNIARY INTEREST IN A MATTER TO BE DISCUSSED AT THE MEETING AND WHICH IS NOT INCLUDED IN THE REGISTER OF INTERESTS. There were none received. 69/2018 COMMUNITY REPORT AND PUBLIC QUESTION TIME There were no issues raised. 70/2018 PRECIS OF ONGOING BUSINESS TO BE DEALT WITH IN 2018/2019 (d) Neighbourhood Planning /Local Plan Review The Neighbourhood Planning group to be formed at the next meeting. Street Lighting Programme This should be continued and the street lighting in Baschurch should be looked at in sections to update. General Data Protection Regulations Cllr Richards stated that these should be discussed as a full Council and put into effect. Vehicle Activated Signs Theses should be put in place in near future in consultation with Shropshire Council 71/2018 REPORT FROM SHROPSHIRE COUNCIL Cllr N Bardsley reported that the ownership of the road next to the Admiral Duncan Public House was still being looked into by the legal department of Shropshire Council. The Highways Dept were working on repairing potholes within the county. Milford Bridge was still being looked into by Shropshire Council and it would probably be quite a while before the repairs were made. Cllr B Welti stated that the Fire Service Used this route to attend incidents and there was a need for it to be repaired as soon as possible. Cllr N Bardsley stated he would report this back to the Highways department and Cllr B Welti would ensure the Shropshire Fire Service would also report this back to Shropshire Council. 2
72/2018 MINUTES OF THE PARISH COUNCIL MEETING HELD ON 9 th APRIL 2018 Cllr J H Lloyd proposed and Cllr B Welti seconded that the minutes of the Parish Council meeting held on 9 th April 2018 be confirmed as a true and correct record. This proposition was passed and the Chairman signed the Minutes. 73/2018 MATTERS ARISING FROM THE MINUTES OF THE PARISH COUNCIL MEETING HELD ON 9 th APRIL 2018, NOT ITEMISED ON THE AGENDA There were no matters arising. 8.40pm The Chairman handed the Meeting over to Cllr B Leeden to deal with other planning applications. 74/2018 PLANNING Planning Applications to be considered 18/01911/FUL- Erection of single storey building to provide welfare facilities for service users following removal of existing timber framed building.at Greenacres Rural Training Centre, Fenemere Lane, Fenemere, Baschurch Shrewsbury, Shropshire. This application was outlined by Cllr B Leeden and after some discussion he proposed that this be supported but a comment made to Shropshire Council that the public footpath is not shown on the map. This was seconded by Cllr D Sheldon and passed with one abstention. Planning Appeal Ref.No:18/02651/REF-Outline of application for the erection of two dwellings (to include access) (amended scheme) at Proposed Development adjacent to Stone House, Walford Heath, Shrewsbury, Shropshire. This was discussed and Cllr Leeden re iterated the comments forwarded to Shropshire Council objecting to the application. It was proposed by him that the original submission should stand. This was passed with one abstention b) Any planning applications received since 1 st May 2018 18/02195/TCA - To fell and replace one Oak Tree within Prescott (Baschurch) Conservation area at 6 Prescott Meadows, Baschurch, Shrewsbury. Shropshire. This was discussed by Councillors and Cllr B Leeden proposed no objection but to agree with the Tree Preservation Officer to remove and replace the tree. This was seconded by Cllr D Sheldon and passed with one abstention. 9.00pm Planning Permission Granted 18/00684/FUL- Erection of open fronted metal portal frame building for the storage of hay, straw and machinery for agricultural and equestrian use and slight alteration to access at Lodge Farm Liveries, Lodge Farm, Baschurch, Shrewsbury, Shropshire. Cllr B Leeden handed the Meeting back to the Chairman. 3
75/2018 HIGHWAYS AND STREET LIGHTING Street Naming Baschurch. Rachel Goodyear, Shropshire Council, Street Numbering and Naming Officer had contacted the Parish Council with respect to proposed names for Residential Development at Weston Common Weston Lullingfields. The developers had put forward the name 1-4 Lulling Way. Councillors discussed this and it was agreed to put forward an alternative name 1-4 Lullás Way. This was a very old name from Saxon times. Resolved: Clerk to contact Street Naming Dept at SC. 76/2018 GENERAL DATA PROTECTION REGULATIONS A date would need to be arranged for a meeting to discuss this and set up policies etc. 77/2018 FINANCES Cheques for Approval -The following cheques totalling 7335.03 (which include VAT) were put forward for approval: 002784 A Howls Salary- April 974.38 002785 Inland Revenue April 327.71 002786 P Birch Contracting- General Maintenance 274.60 002787 P Birch -Cemetery 172.18 002788 P G Skips- Cemetery 38.40 002789 Highline Electrics April 140.10 002790 A Howls Expenses April 69.65 001291 Queensbury Bus Shelters 1527.60 001292 Highline Solar street light 2155.20 001293 Scottish Power 266.45 001294 Wem Town Council- Cemetery Refresher 65.00 001295 SALC Training Course Audit 25.00 001296 Zurich Insurance 1,298.76 Resolved: Payment of the cheques was approved. Other items of expenditure for consideration Parish Council Insurance 2018/19 - Details of the Parish Council Insurance cover had been examined by the Vice Chairman, Cllr B Leeden and was in order and up to date. It was proposed by Cllr B Leeden and seconded by Cllr D Sheldon and agreed by all present. Play area Inspection Costs - This would be discussed further after the Annual Play inspection in June by ROSPRA. Baschurch Junior Football Club - Some issues had arisen in respect of the club and the use of the recreation ground. After some discussion it was agreed that Cllr J H Lloyd attend the next meeting of the Club to sort matters out. Cllr Mrs S Richards proposed that in view of the fact that other clubs may wish to use the facility it was agreed by all present that the football club be written to state that from next season unless fees are paid before season starts they will not be able to have the use of the football field. This was seconded by Cllr J H Lloyd and agreed by all present. 4
78/2018 RE- APPOINTMENT OF AUDITOR Cllr B Leeden proposed and Cllr J H Lloyd seconded that Mr B Townson be reappointed as Auditor of the Council for the ensuing year. This was agreed by all. 79/2018 CORRESPONDENCE Annual Church Fete E mail from Mrs M Cox requesting permission to hold the Annual Church Fete on the Village Green on Saturday 7 th July 2018. Resolved: Councillors were in agreement that the Fete could be held at this location. E mail from Chairman of Bus Users Shropshire bringing to the attention of Councillors a new campaign to increase passenger s use of the 576 bus service from Shrewsbury to Oswestry. Councillors discussed this and supported the campaign. E Mail from Corrie Davies stating the next meeting of the Five Perry Parishes,Local Joint Committee, Parish Cluster Meeting will take place on Tuesday 15 th May 2018 at West Felton Memorial Church Hall at 7.00pm All Councillors are welcome to attend. 80/2018 DATE OF NEXT MEETING The next Parish Council Meeting to be held at 7.30pm on Monday, 4 th June 2018 at Baschurch Village Hall. There being no further business, the meeting closed at 9.15pm. Signed.... Dated 4 th June 2018 5