City of Bath Scouts Jamboree bulletin 2 released 25th MAY 2016 Information for leaders 1. Departure and arrival information 1.1. COACHES Friday 4 coaches will be departing from the Riverside coach park, Avon Street, BA1 1UE (note this is NOT the main bus station) at 18:00. There will be a sign available for each Group to use at the coach park. All travellers will be issued with a coach letter (A B C or D) please do not deviate from the finely tuned plan as this will cause a delay. Please ensure all young people and their luggage get onto the coaches promptly. Take day sacks and small bags on as hand luggage. A designated coach marshall will call a register before departure. Please make sure young people behave appropriately. Leaders will be asked to assist in getting wristbands onto young people during the journey, where it is safe to do so. Disembarkation Each coach will be met by a Greeter from Bath sub-camp. Passengers must not disembark before given instruction from the Greeter. Coach passengers disembark and head to the marked route; hand luggage is taken but not hold luggage. Hold luggage will be dropped at the sub-camp, in areas marked Coach A, Coach B etc. The intention is to walk to site, have a snack and drink, then pick up kit and organise tents before a quick parade and activities Monday The coaches are expected to arrive back at Riverside coach park at 16:30 on Monday afternoon All hold luggage must be in the sub-camp camp luggage area by Midday. Place luggage in the pile according to your coach letter, which will be the same as Friday. All passengers from Bath sub camp will be required to walk to the coaches together please be ready to leave the subcamp promptly, at the time advised on Sunday evening. A sign in the front of each coach stating the district and coach designator. The register will be called again before departure. On arrival at Bath, leaders will be responsible for handing their young people back to parents. Please ensure avoid a scrum for the hold luggage and allow the drivers to manage this process as they see fit. 1.2. CARS Arrivals Friday and Departures Monday: Access will be via a sign-posted one-way system on the local lanes. Parents can park-up for 10 minutes (max) to check-in their YP with Leaders and drop-off luggage at designated area. No parents will have access to the camping areas. Parents must be encouraged to leave as soon as possible as otherwise traffic will back-up out onto the main roads. Saturday/Sunday arrivals and departures Will all use the long-stay car park. YP will escorted to their Sub-Camps by Leaders. No parents allowed into sub-camps please. YP and Leaders arriving on site must be registered by the Bath Sub Camp and be issued with a wrist band before they do any other activity.
Leaders cars Will be left in long-stay car park and need to display Permits indicating Name, Mobile number and Sub-Camp, these are in this pack. 2. Day Visitors Will need to be booked in on arrival and issued a wrist band. This will either be done at the Bath drop off point in the arrivals area or at the admin tent on the sub camp. If new arrivals are not registered at the drop off point they will need to be escorted by a leader to the sub camp office to be registered and given a wrist band. 2.1. Departures Any young people leaving the site other than with the main contingent on Monday should be taken to the admin tent by their section leader. They will be booked out of the camp and then a member of the admin team and the section leader will take the young person to the collection point. 3. Camping 3.1. Sub-camp & canvas Bath is based in the South Hub and will be camping in zones 14 and 16. Camping space will be very tight. No space is guaranteed if tents are brought along on Friday or later! Tents to be positioned as close as possible with clear pathways. There will be a plan of who is camping where available on site on Wednesday. All tents need to be erected on the Wednesday or Thursday evening. Groups need to provide leaders on Wednesday or Thursday evenings to put up their own and the sub-camp canvas before. The van will arrive c. 7pm on both nights. 3.2. On site All generators will be turned off over-night, and the tower lighting, positioned round camping/toilet areas; and turned off at night by midnight. Toilets will be portaloo type and there will be wash tents with trough basins and push taps. There will be 24hr security on site. Please note the comments in the Jamboree booklet about sharing space with other people. Fires, gas lights, stoves, or naked flames are NOT permitted within the camping areas. No smoking is allowed in sub camps. 3.3. Catering Full details of the sample menu are available in the Jamboree booklet. http://avonjamboree.org.uk/menu/ Please advise your Young People and Leaders that the food on Friday evening is a snack, so they may wish to eat before they arrive at the Jamboree. Anyone who has registered a relevant dietary requirement will have a designated, named meal for them at the servery. Caterers will be providing hot drinks for leaders, squash and water at all times in the hub tents. We will provide evening hot drink and cake/biscuits fr young people. We will need to provide 8 adults to assist with serving each meal. Leaders who are directly supervising Cubs, Beavers & Scouts should queue and eat with their young people; adults who need to cover chores/activities may also need to eat promptly. Other adults will eat after the young people have been served. 3.4. Permits etc Your Group or Section, as you decide, will need to have your In Touch process in place. We will hold a District register of Home Contacts. http://members.scouts.org.uk/intouch When planning In Touch, be mindful of mobile phone batteries as you may not be able to charge these over the weekend.
4. Kit Space will be limited on the campsite and on the coaches, please ask all YP and adults to only bring essential items and pack neatly. All bags and kit must be labelled clearly. A kit list has been circulated. Young people should bring a water bottle to use over the weekend. Campers who want hot drinks may want to bring a thermal or camping mug. Please reiterate the need for young people to bring kit for all weathers including warm and waterproof clothing and sun hats and sun cream. Young people should not bring their mobile phones or valuables to camp. Some pocket money may be brought to purchase small amounts of tuck and badges or woggles etc. The amount is at Group discretion. Adults may want to bring a camping chair. 5. Camp Health Form, First Aid, welfare & safeguarding 5.1. Forms All attending YP and Leaders/adults must complete a Health Form. Group leaders MUST bring 2 (TWO) copies of the Health Form for each YP and adult, one for the Sub-Camp and one for the central team. There are no photocopying facilities so you must bring 2 copies with you for each person. On arrival at the Jamboree all medical forms need to be given to Mary Wisker, Louise Madden or Allan Bain. Adults may place their forms in a labelled, sealed envelope if they wish information to be seen only in an emergency. 5.2. First Aid St Johns Ambulance will provide cover for the weekend. Our Sub-Camp Area will need to provide and staff a designated First Aid tent. Seriously illness or injury will be treated at the central first aid post. Please ensure young people and yourselves enjoy the Jamboree experience safely and drink plenty of water or juice, wear sun protection and/or suitable all-weather gear as required. 28th will bring all items for the first aid / welfare tent. Any specific requirements, speak to Louise. One leader from each section should collect medicines from their young people and these should be stored in the sub camp first aid tent (in the storage box provided). ALL MEDICINES MUST BE CLEARLY LABELLED WITH NAME AND DOSAGE. Cuts & scratches and minor illness will be dealt with in the sub camp. 5.3. Welfare Anyone who has registered a relevant dietary requirement will have a designated, named meal for them at the servery. Please ensure all campers maintain good hygiene at camp. This includes washing hands and using anti bac gel before meals. 5.4. Safe Guarding Remember: all adults staying overnight MUST have a Scout Association DBS clearance. Adults with unsupervised access to young people also need clearance. If you re unsure of the rules, please talk to Simon. If there are any young people attending who cannot be photographed, please inform Louise Madden ASAP. Adults may use mobile phones over the weekend but please do so considerately. All adults must follow TSA rules on smoking during the event. Groups must manage their own In Touch details. 6. Activities & Programme Activities will be based in 4 Zones: Outdoor, Adventure, Skills and World. We will be in two zones on Saturday and two zones on Sunday. We will need to provide many volunteers to assist with the activities. A rota will be displayed in our admin area. If you cannot cover a slot allocated to you, please swap with someone from your Group to ensure adequate cover; if this is not
possible please speak to John or Louise ASAP. (We will circulate the rota before camp if there is sufficient time). AVON SCOUT JAMBOREE 2016 If you are an activity supervisor, please report to Zones 15 minutes prior to session start (earlier on Saturday am due to opening ceremony). Note, the site is large so leave plenty of time to get there! Cubs & Beavers will need leader supervision in the activity zones. Activities will be run in accordance with TSA rules and all activities will be risk assessed by the jamboree team or other leaders. We have not been asked to provide activities in the sub camp but there will be rounders & cricket kit and giant games. Our District activity is fencing! There is an opportunity for leaders interested in gaining experience and a qualification (and free kit) from British Fencing so please get involved! Avon s Got Talent Each Group/Unit can put forward 1 act of the talent competition. If mixed ages, will audition for older Section. 7. Roles of adults during the weekend Like all Scouting, the jamboree is run by volunteers. Throughout the weekend the Sub-Camps will be asked to provide a number of adults to help with central roles such as activity supervision, security, car parking. We will also need volunteers for jobs within the sub-camp such as helping to serve meals. Everyone appreciates that leaders will want to be with their sections as much as possible, and that younger sections will require a higher level of supervision, but please support the jamboree team and the District in doing what you can. 8. Neckers /Wrist Bands/T-shirts Wristbands will be red, and x2 will be issued for each participant - 1 per attendee to wear and 1 as a luggage label. Wrist Bands and jamboree neckers must be worn at all times by everyone on site, Security will challenge anyone without a wristband/necker. Replacement wristbands will be able from the Reception Area BUT any change in wristband must also be reported to the sub-camp admin. Red t-shirts will be issued on Friday. 9. Misc 9.1. Flag break The City of Bath sub camp will run a parade before each session, leaders working on zones will not be required to attend giving them the time to get across to their positons and be briefed prior to the young people arriving for the start of the session. If there are birthdays or special events etc. to mention at parades please let John know. Ashley R will run an ice breaker game at first flag break. Others are encouraged to lead a parade it would be good to have variety such as a Beaver hello or a grand howl etc. 9.2. Opening Ceremony A colour party for the District flag will be chosen on basis of smartest uniform for Saturday morning opening ceremony. There should be time for everyone to change out of uniform before going to the first activity zone. 9.3. Leaders meeting John intends to have a nightly leaders meeting following the sub camp chiefs meeting. This will be circa 10.15pm. Please can a minimum of one leader from each Group attend, although all are welcome. 9.4. Avon s Got Talent Each Group/Unit can put forward 1 act of the talent competition. I. It would be excellent to see Bath represented in the auditions and the finals! 9.5. Shooting Permission Form
Scouts & Explorers will have the opportunity to try rifle shooting but MUST have a signed form. Please can section leaders collect in all forms, for safe keeping, and hand back to the young people before the session they are required (they will hand over the form at the activity base). 9.6. Leaders bar There is a low-key bar in the staff area for adults. If you wish to visit the area or the socialise in the hub area in the evening, please ensure an appropriate number of adults remain in the sub-camp.