Report To: From: Operations Committee District Engineer and Roading Manager Date: 3 rd November 2014 Document: 1281760 File reference: Appendix A: 1281901 Appendix B: 1274346 Meeting date: 12 th November 2014 Subject: Roading Report October 2014 Recommendation: THAT the report be received, and THAT the new kerb and channel at the intersection of Coronation St and Brennan Street be progressed as a subsidised improvement project subject to NZTA approval, alternatively to be funded from non subsidised kerb and channel installation at a rough order cost of $13,000, and THAT no stopping lines be painted as indicated within this report at 137 Normanby Road, and THAT a network street lighting condition survey be approved at an estimated cost of $26,000, including a ground level condition survey of steel to determine the extent of corrosion and the need for programme renewals, at an estimated cost of $26,000 which will be a variation to Contract HDC 364, Professional Roading Services, and THAT the lowest price from Downer in the sum of $32,385.65 for the Rotokohu Rd tree pruning and removal as defined by this report be approved, and THAT the proposed work to improve the safety and efficiency of McDuff Lane parking and service lane access at the estimated cost of $5,200 be approved for construction. 1. CONTRACTS GENERAL 2. SUBSIDISED ROADING PROJECTS HDC 352: Professional Services 2008 2011 Contractor: Contract Award Date: Revised Completion Date: Projected Completion Value: Value of Work for the Month: Value of Work to Date: Opus Consultants Ltd, Paeroa 1 July 2008 30 June 2015 $4,175,300.55 $65, 655.00 $3,790,314.73 Page 1 of 17
HDC352 is a 3-year professional services contract with the option of renewal for another 2 years (i.e. 3+1+1 contract). The projected completion value is calculated based on Councils available budget and expected costs to the 30 June 2015. Council have recently approved a contract extension of 1 year to the 30 June 2015. Work Completed during October Work completed during October included: Day to day management of customer service requests. Day to day management of the road maintenance contract. RAMM data management and updates. Management of the Minor Improvements programme. Network Safety Inspections Advertising, evaluation and award of the 2014 / 2015 resurfacing contract (HDC 427). Advertising, evaluation and award of the 2014 / 2015 AWT projects (HDC 430). Delivery of the draft Stock Crossing Bylaw Work Programmed For November Work Programmed for November includes: Day to day management of customer service requests. Day to day management of the road maintenance contract. RAMM data management and updates. Completion of programmed Traffic counts. Supervision of the 2014 / 2015 resurfacing contract (HDC 427). Supervision of the 2014 / 2015 AWT projects (HDC 430). Updating the Walking and Cycling programme to include the Accessibility Audit report Additional Services The following additional services have progressed during the first quarter of 2014/15: Asset Management Plan AMP Asset Inventory Hauraki Road Turua Upgrade presentation Walking and Cycling/Accessibility Audit Programme Review Stock Crossing Bylaw Development The following additional services been discussed and various offers of service are being considered Kaiaua Coastal Erosion Strategy Lighting Network condition rating Paeroa Pedestrian Crossing Safety Review The current 2014/15 budget for professional services is fully committed and additional services if undertaken will overspend the budget. Page 2 of 17
The total additional expenditure is estimated to be in the order of $150,000 as detailed in the table below. A prioritisation process for selecting preferred projects and identification of possible funding sources is planned to be submitted for consideration at the December Operations Committee meeting. Project Description Cost Professional Services Budget 2014/15 411,000 Additional Costs to Date: Outstanding escalation (2013/14) 29,120 AMP Asset Inventory (2013/14) 19,560 Valuation 16,600 Stock Crossing Bylaw 10,500 Subtotal (a) 75,780 Proposed Additional Services: Completion of Stock Crossing Bylaw 7,500 Walking and Cycling Programme Review 2,500 Kaiaua Coastal Erosion Strategy 35,000 Lighting Condition Survey 10,000 Lighting Steel Pole Condition Survey 16,000 Subtotal (b) 71,000 Total Additional Services for 2014/15 (a+b) 146,780 Professional Services forecast to year end 2014/15 (Budget + additional services) 557,780 HDC 366: General Maintenance 2009 2011 Contractor: Contract Award Date: Revised Completion Date: Projected Completion Value: Value of Work for the Month: Value of Work to Date: Downer Ltd, Paeroa 1 July 2009 30 June 2015 $19,849,416.77 $149,907.57 $17,828,476.02 HDC366 is a 3-year maintenance contract with the option of renewal for another 2 years (i.e. 3+1+1 contract). The projected completion value is calculated based on Councils available budget and expected annual maintenance costs to the 30 June 2015. Council has recently agreed a contract extension of 1 year to the 30 June 2015 with the current contractor. Work Completed during October Work completed during October included, Cyclic pavement and traffic services inspections. Completion of routine pavement repairs. Page 3 of 17
Grading, rolling, and spot metalling of various roads. Removal of rubbish dumped alongside various roads. Completion of identified bridge maintenance. Parking improvements at the end of Keepa Avenue in Paeroa. Work Programmed For November Work Programmed for November includes, Cyclic pavement, drainage and traffic services inspections. Grading and rolling of various roads as required. Bridge maintenance work. Continue with approved pavement repairs. Drainage Maintenance. HDC 364: Street Lighting Maintenance Contractor: Contract Award Date: Revised Completion Date: Projected Completion Value: Value of Work for the Month: Northpower South Waikato Ltd 14 May 2009 30 June 2015 $757,821.54 $7,375.09 (HDC portion $6,200.28) (NZTA portion $1,174.81) Value of Work to Date: $685,563.68 (HDC portion only) Note: The NZTA portion is for state highway lighting. HDC364 is a 3-year maintenance contract with the option of renewal for another 2 years (i.e. 3+1+1 contract). Council has recently agreed a contract extension of 1 year to the 30 June 2015 with the current contractor. There is significant potential for upgrading to LED lighting to offer future energy cost and maintenance savings to Council. In order to provide robust information on which to base future lighting renewal and upgrade programmes, an offer of service to complete a lighting condition survey has been received from Opus. During September a steel street light pole in Waihi failed due to corrosion. The pole was replaced at the time, however, this has identified a potential ongoing maintenance issue. The life expectancy of standard galvanised poles varies but is generally accepted in the industry as 20 years. Some manufacturers offer a 10 year warranty as standard and some a 20 year warranty if the in ground section has their "Tuffcoat" paint system applied. Previous inspections within the East Waikato State Highway lighting Network identified steel poles showing signs of rust in varying degrees. From that survey it is estimated 22% of the poles showed various degrees of corrosion, the majority of these poles were well over 10 years old. Page 4 of 17
It is recommended that an inspection of all steel poles at ground level be carried out concurrently with the proposed lighting condition survey inspected at ground level ition to the lighting condition survey the Council consider having the steel poles inspected at ground level in order to determine the extent of corrosion and programme renewals as required. The service is offered at an estimated cost of $26,000 which will be a variation to this contract.. Work Completed in October All Wards were patrolled and repairs completed as required. Work to be completed next Month. Patrols will be carried out and routine maintenance completed as required. HDC 409: Wires Road Ford Replacement Contractor: Contract Award Date: Accepted Contract Price: Original Completion Date: Revised Completion Date: Projected Completion Value: Value of Work for the Month: Value of Work to Date: Downer Ltd, Paeroa 23 October 2013 $137,536.36 30 April 2014 14 March 2014 $137,682.29 $0.00 $137,682.29 The work included in this contract was the supply of all plant, labour and materials required to construct and maintain for a period of twelve months, a new 19.5m long by 4.65m wide multi-unit pre-cast concrete box culvert across the Hikutaia River on Wires Road in the Maratoto Valley, near Paeroa. The twelve month maintenance period will expire on 14 March 2015. HDC 425: Areawide Treatments 2013/2014 Contractor: Contract Award Date: Accepted Contract Price: Original Completion Date: Revised Completion Date: Projected Completion Value: Value of Work for the Month: Value of Work to Date: Transfield Services Ltd 17 April 2014 $615,050.14 10 July 2014 8 August 2014 $615,046.26 $0.00 $615,046.26 Page 5 of 17
The work included in this contract was the supply of all plant, labour and materials required to complete and maintain for a period of 12 months, approximately 2560m of area wide treatments within the Hauraki District Council roading network. These being located on Kaihere Road near Ngatea and on Pukekauri Road near Waihi The Certificate of Practical Completion was issued on the 8 August and the 12-month maintenance period will expire on the 8 August 2015. HDC 427: Thames Coromandel and Hauraki Districts Annual resurfacing 2014/15 Contractor: Contract Award Date: Accepted Contract Price: Original Completion Date: Revised Completion Date: Projected Completion Value: (HDC Portion) Value of Work for the Month: Value of Work to Date: DOWNER NZ Ltd 20 October 2014 $1,872,170.73 15 March 2015 15 March 2015 $1,872,170.73 $460,138.62 $0.00 $0.00 This contract scope is reseal surfacing totalling approximately 365,683m 2 for the 2014/15 financial year (using a method specification) within the Hauraki and Thames-Coromandel District roading networks Contract HDC 427 was uploaded into the online tendering system Tenderlink. Tenders closed at 4.00pm on Tuesday 10 of October 2014 at the Hauraki District Council with four conforming tenders being received with prices ranging in price from $1,872,170.73 to $ 2,028,084.58 The Tender was awarded to Downer on the 20 October 2014 As at the end of the month physical works had yet to commence. HDC 430: Areawide Treatments 2014/2015 Contractor: Contract Award Date: Accepted Contract Price: Original Completion Date: Revised Completion Date: Projected Completion Value: Value of Work for the Month: Value of Work to Date: Downer Ltd 21 October 2014 555,106.93 30 April 2015 30 April 2015 $555,106.93 $0.00 $0.00 The work included in this contract is the supply of all plant, labour and materials required to complete and maintain for a period of 12 months, an approximately 2996m length of area wide Page 6 of 17
treatment on two separate sites within the Hauraki District Council roading network. These being located on Kaihere and Rountree Roads, both near Ngatea. The Contract Works include clearing, earthworks, drainage construction, and pavement construction, stabilisation of the pavement, surfacing, pavement marking, environmental management and temporary traffic management. Contract HDC 430 was advertised for Tender by means of the Local Government Online Limited E- Tendering System. Tenders closed at 4.00pm on Thursday 2 October 2014 at the Hauraki District Council and were evaluated in accordance with NZTA Procurement Manual 2009, Lowest Price Conforming Method. Eight Tenders were received with prices ranging from $555,106.93 to $684,394.47 The Tender was awarded to Downer on the 21 October 2014. As at the end of the month physical works had yet to commence, however Downer have indicated they may complete the Rountree Road site prior to the Christmas break. 3 NON-SUBSIDISED ROADING PROJECTS Footpath maintenance will continue through the various Wards 4 NETWORK CONTROL MANAGEMENT Customer Service Requests Fifty-two Customer Service Requests were received during October, this being lower than the preceding six-month average of sixty-eight. Other Service requests related to: Signage and painted markings Vegetation Illegal dumping of rubbish Drainage and State highway related issues. 5 SAFETY MANAGEMENT Traffic Control Audits There were no traffic control audits completed during October. Ohinewai/SH27 Street Lighting NZTA have responded to advise that... they have no plans to improve the lighting at the Kaihere School entrance. There is currently a street light at the State Highway 27 Ohinewhai Road Intersection which lights this area. The safety record at this location does not make it a priority at this time. Page 7 of 17
The options for Council would be: Add to the Minor Improvement Project List, or Include as a Non subsidised installation A full site investigation will be undertaken to ensure the project feasibility prior to reporting back to the Operations committee Minor Safety Projects The draft Minor Improvements programme for 2014/15 is under consideration for construction. The following projects are included: Ngatitangata Road, Waihi Safety improvements, programmed for completion in December 2014 East Coast Road, Kaiaua improvement of pedestrian facilities at County Bridge, deferred until proposed cycleway route is confirmed Tower/Seymour Street, Paeroa lighting upgrade, design underway, construction programme for April 2015 East Coast Road, Kaiaua - footpath from Kaiaua School to Whakatiwai, deferred until proposed cycleway route is confirmed Keepa Avenue Parking Improvements under construction, completion early in November Various Walking and Cycling Strategy Improvements various locations in Paeroa and Waihi. Programme currently being reviewed to align with Accessibility Audit programme to be presented to Council at the earliest opportunity. Footpath Construction McGowan Avenue, Kerepehi (between School and Marae). Construction completed. Roading Capital Programme A summary update of the Roading Capital Programme for 2014/15 is attached in Appendix A for the subsidised activities. No Appendix B for Non subsidised work is available this month. The budget information relating to each Ward is based on either estimated or rough order cost depending on the project status. 6 OTHER ISSUES New Kerb and Channel Coronation Street Paeroa Cliff Pett from Grey Holdings has requested that Council consider installing an 80m length of Kerb and Channel (K&C). The K&C would be installed on the eastern side of the road and extend the existing kerbing from the intersection with Brennan St. The K&C installation would improve road edge definition and provide a positive discharge for stormwater. The estimated rough order cost for the installation would be $13,000 Council approval is requested for this project to be advanced as a subsidised improvement subject to NZTA approval alternatively to be funded from non subsidised kerb and channel installation Parking Issues 137 Normanby Road, Paeroa Several complaints have been received regarding trucks parking across the frontage of 137 Normanby Road Paeroa, blocking vehicular entry or exit for lengthy periods of time (reportedly up to 40 minutes). Page 8 of 17
This is creating issues for the furniture store located at this location. Truck operators park here while visiting the nearby McDonalds, Subway or bakery businesses for meal breaks. The two formed concrete entrances shown in the photo below serve No. 137, with the entrance in the foreground providing access to the rear of the building. As the issue is on a State Highway, Council have consulted NZTA on the installation of no stopping lines as shown in the photo below, and the NZTA have advised they no objections to the lines being painted. It is therefore recommended that no stopping lines be painted as indicated below at a ROC of $100. SH2 Ngatea Bridge - Pedestrian Handrails Further to the July 2013 Roading Report, discussing the potential for a pedestrian safety handrail on the SH2 Ngatea Bridge. Council has approached NZTA for their support of this proposal. following comments: NZTA have provided the Introduction of a 50 km/h speed restriction east of the bridge The NZTA does not support extending the 50km/h speed limit because the 70km/h is already the minimum length and we do not support extending the 70km/h speed limit beyond the current 100-70km/h threshold point. As a result of a previous similar request from the Council, the NZTA has recently installed larger 50 signs and an electronic your speed slow down sign. Installing a sight rail or guard rail to protect the eastern approach to the bridge footpath be further investigated NZTA advise...the Safety team will investigate this request further. It may be possible that a sight rail could be installed between the footpath and the road. Installing guardrail is not an option because of the terminal end requirements. Page 9 of 17
Installing a galvanised roll top swimming pool type fence as close to the kerb edge as practicable be further investigated NZTA believe this would create a problem for over dimension vehicles. For example, the Kauaeranga River Bridge approaching Thames is 9.8m wide, and the SH2 Piako River Bridge is 7.3m wide. Vehicles up to 3.7m do not require a pilot vehicle, therefore, if a pool fence were to be installed on the Piako River Bridge, the over-dimension vehicles would need to overhang the centreline, and it will be a problem if two over dimension vehicles meet on the bridge. NZTA also advise that the safety investigation be complete by December 2014. The current response is not regarded as satisfactory and it is intended to continue discussion with NZTA on this topic. Silverton Road Carpark, Waihi Further to previous reporting, three Service Requests have now been received relating to the width of the parking bays in the Silverton Road carpark have been received. One SR reported that the driver could not get out of their vehicle when visiting the Medical Centre due to narrow width of the parking bays and the close proximity of other vehicles parked either side and the other SR reported their vehicle had suffered damage when another (unidentified) vehicle had exited the parking bays. With the recent opening of the Council library, Council Service Centre and a new medical centre, the carpark appears to be very well patronised and at times has little free space. Opus had reviewed the car park which is made up of approximately 34 angle parks around the perimeter and 12 internal parking spaces. The majority of the perimeter angle parks have a stall width of only 2.2m wide, less than the 2.5m recommended by current design standards. The following diagram is an extract from the HDC Engineering Design Manual. Page 10 of 17
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The photograph below shows some of the existing angle carparks in use: The existing carpark can be improved through remarking the perimeter angle parks to the correct width, but this will reduce the number of carparks by approximately 3 or 4 spaces. Due to the recent increase in demand for parking in this area, Councils Technical Services unit are reviewing entire carpark design prior to undertaking any improvements to ensure the area of carparking can be maximised. Oak Trees Rotokohu Road, Paeroa Further to what was reported in the July and August Activity Reports, there have been several instances where branches have fallen off a row of oak trees on the south western site of Rotokohu Road, particularly in windy weather. The oak trees are listed under Section 6.4.6 Schedule of Significant Trees in the Hauraki District Plan as TR069 29 Row of Oak trees Rotokohu Road & Thorp Road, Paeroa - Visual Amenity, Historical / Cultural. Arborist Brett Soutar (Short Back- N- Sides Ltd) inspected the trees and identified twenty nine trees in total that, due to decay or unstable limbs, required either total removal or partial pruning. There are 16 trees rated as 1-2 (high priority) and 13 trees rated 3-4 (medium priority). Council requested that a second quote be obtained for the work and Downer (Paeroa) have submitted a price as follows: Downer has offered the following price: Priority 1 & 2 Trees $16,292.65 Priority 3 & 4 Trees $16,093.00 Total $32,385.65 The work will be carried out by subcontractor Boese Landcare and prices include traffic management. The price received previously from Short back n sides is as follows: Priority 1 & 2 Trees $22,680.00 Priority 3 & 4 Trees $12,600.00 Total $35,280.00 Page 12 of 17
This price does not include traffic management. Most of the work can be completed under a shoulder closure with short term use of manual traffic control. ROC is $1500 depending on private land access. Downer have offered the lowest price, however, the prices are difficult to compare as the quantity of work involved (eg where pruning is required) may differ by contractor. It is recommended that the lowest price from Downer in the sum of $32,385.65 for the Rotokohu Rd Tree Pruning and Removal as defined by this report be approved. Improvements to McDuff Lane Carpark, Ngatea Council are proposing to undertake minor improvements to the McDuff Service Lane at Ngatea. The service lane which is accessed off SH 2 (Ngatea Main Street) presently provides access to the rear of the Supermarket, Ngatea Milking Machines and several other businesses, is used for daytime parking and provides access and parking for the adjacent sports ground. A general view of the area is shown below, looking towards the sports domain. There is an approximately 4m wide strip of rough grass between the edge of the formed service lane and the row of timber bollards as shown below. Improvements comprise of removing vegetation as indicated by dashed lines, undercutting, backfilling and either sealing the surface of leaving unsealed as noted in photos below. Prices have been sought from Downer to complete the above work and ROC prices are: Page 13 of 17
Area 1: Behind Supermarket: Remove vegetation, undercut, backfill with aggregate and seal 114m2 ROC $2,595 based on $22.76/m2. Area 2: Behind Laser Electrical and Ngatea Milking Machines: Remove vegetation, undercut and backfill with aggregate and leave unsealed 144m2 ROC $2,596 based on $18.88/m2. The proposed work is recommended should funding be available, to improve the safety and efficiency of McDuff Lane parking and service lane access, with the estimated construction cost of $5,200. Ken Thompson District Engineer Gene Thomsen Roading Manager Page 14 of 17
Appendix A: Subsidised Capital Expenditure 2013/14 PROJECT DESCRIPTION Subsidised Roading Progress to 31/10/14 Comments Start Date Completion date DISTRICT WIDE Resurfacing Reseals Awaiting a confirmed programme from contractor 7/1/2014 6/30/2015 0 465000 750,000 Total Reseals: 0 465000 750,000 Drainage Renewals Culvert Renewals 40% complete 7/1/2014 6/30/2015 12000 25000 25000 K&C renewals Moresby Avenue, Dobson Street Waihi programmed 7/1/2014 6/30/2015 0 80000 80000 Other drainage 15% complete 7/1/2014 6/30/2015 10000 65000 65000 Total Drainage Renewals: 22000 170000 170000 Unsealed Road Metalling Various locations 25% complete 7/1/2014 6/30/2015 12500 47000 47000 Total Unsealed Metalling: 12500 47000 47,000 Pavement Rehabilitation Various locations Pukekauri Road Completed 7/1/2014 8/30/2015 220000 220000 220000 Kaihere Road Programmed for February/March 7/1/2014 6/30/2015 0 420000 420000 Roundtree Road Programmed for November/December 7/1/2014 6/30/2015 0 175000 175000 Other to be determined 7/1/2014 6/30/2015 0 26000 26000 Total Rehabilitation: includes $150,000 carry over from 2014/15 220000 841000 841000 Structural Comp. Replacement Various Locations 0% complete 7/1/2014 6/30/2015 0 140000 140000 Total Structural Renewals: 0 140000 140000 Traff. Services Renewals Various Locations 25% complete 7/1/2014 6/30/2015 17000 68000 68000 Total Traffic Services Renewals: 17000 68000 68000 Associated Improvements Pukekauri Road (2013/14) Competed 7/1/2014 8/30/2014 60000 60000 60,000 Kaihere Road Programmed for February March 0% complete 7/1/2014 6/30/2015 0 66000 66000 Roundtree Road Programmed for November/December 0% complete 7/1/2014 6/30/2015 0 41,000 41000 Total Associated Improvements: includes $60,000 carry over from 2013/14 60,000 167,000 167,000 Minor Improvements Pukekauri Road (2013/14) Completed 7/1/2014 8/30/2014 65000 65000 65,000 Keepa Avenue Construction in progress 80% complete 7/1/2014 6/30/2015 16,000 20,000 20,000 McGowan Avenue Completed 7/1/2014 6/30/2015 54,000 54,000 54,000 Walking and Cycling Projects To be confirmed 7/1/2014 6/30/2015 0 90,000 90,000 Other projects to be confirmed To be confirmed 7/1/2014 6/30/2015 0 246,000 246,000 Bridge Renewal To be confirmed 7/1/2014 6/30/2015 0 194,000 194,000 Total Minor Improvements Total Capital Programme Cost to Date Cost estimate to complete Budget 14/15 plus previous underspend includes $65,000 carry over from 2014/15 135,000 669,000 669,000 466,500 2,567,000 2,852,000 Page 15 of 17
Appendix B: Page 16 of 17
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