MINUTES OF A MEETING OF SOMERSHAM PARISH COUNCIL Held in The Millennium Sports Pavilion on Monday 16 January 2012 at 7.30 p.m.

Transcription

1 MINUTES OF A MEETING OF SOMERSHAM PARISH COUNCIL Held in The Millennium Sports Pavilion on Monday 16 January 2012 at 7.30 p.m. PRESENT WERE: Miss M Blewett, Miss J Bullard, Mr S Criswell (in the Chair), Mrs E Fleming, Mr M Hoy, Mr S Innes, Mr A Jebson, Miss L Minter, Mr P McCloskey, Mrs D Siggs, Mr G Siggs, Mr P Suckling, Mr R Sutton and Mrs P Bryant (Parish Clerk). In accordance with the council s mobile phone / tablet policy it was agreed Mr Jebson may use his tablet for note taking purposes only during the meeting. 1. APOLOGIES Apologies for absence were accepted from: Mrs M Alvin attending a PCC meeting this evening as Treasurer Mr I Smith Work commitments Cllr G Bull attending the HDC Development Control Panel meeting 2. PARISH COUNCILLORS DECLARATIONS OF INTEREST See appendix 1 3. PUBLIC FORUM It was proposed by Mr Sutton, seconded by Mr Jebson and RESOLVED by a unanimous vote to close the meeting for a period of time to allow members of the public to participate in an open forum. The meeting was opened and closed at 7.31 pm as there were no members of the public present. It was proposed by Mr McCloskey, seconded by Mr Sutton and RESOLVED by a unanimous vote to return to the public forum to enable councillors to listen to Mr P Clarke Chairman of the LNR friends group SNRG. The meeting closed at 7.37 pm and reconvened at 7.54pm Phil Clark spoke about the proposed Somersham s bearing fruit orchard project at Station Land. The group hope to receive 900 funding from Cambridgeshire Community Foundation and possibly 3000 through the Neighbourhood Challenge project as they have got through to round 2. Mr Clark also reported he has funding from CCC to install new signs on LNR they would be the same as those at Station Approach, Springfield and the sign as one comes down from the Lafarge gravel pits. 4. PLANNING MATTERS PLANNING APPLICATIONS FUL Colne Fen Farm, Chatteris Road, Somersham Installation of solar PV modules to generate electricity to use on site with excess exported to National Grid. It was proposed by Mr Sutton, seconded by Mr Hoy and RESOLVED by a unanimous vote to propose no objection. The panels will not intrude on the designated conservation area and will be out of eye site to the majority of people FUL 6, Pinfold Lane, Somersham Single storey extension to rear/side of house. Page 1 of 5 Pages

2 It was proposed by Mr Sutton, seconded by Mr Suckling and RESOLVED by a unanimous vote to propose no objection. The extension will be within their boundary it fits in with street scene and property design FUL 6, The Green, Somersham Extension on side of dwelling to create garage. It was proposed by Mr Sutton, seconded by Mr Suckling and RESOLVED by a unanimous vote to propose no objection. The extension will be in keeping with the property and street scene. PLANNING APPLICATIONS APPROVED FUL Colne Fen Farm, Chatteris Road, Somersham Construction of box onion store (extension to existing building) LBC FUL Rose & Crown, 99, High Street, Somersham Removal of modern internal walls, construction of fence and pergola to create enclosed garden area. Rose & Crown, 99, High Street, Somersham Removal of modern internal walls, construction of fence and pergola to create enclosed garden area. H/05006/11/CW Somersham landfill, Long Drove, Somersham Erection of leachate tank, compressor unit and construction of hard standing and turning area (retrospective). PLANNING APPLICATIONS REFUSED Nil PLANNING APPLICATIONS WITHDRAWN FUL 37, Cranfield Place, Somersham Raise roof and extend garage to create an annex for owner s mother. PLANNING CORRESPONDENCE Cambridge Water Co. Proposed water main renewal Pidley Hill, Somersham. Work to begin January 2012 for approx 18 weeks. HDC ref FUL Five Acres Field, St Ives Road, Wood Hurst. Permanent change of use of land from agricultural paddock to provide 4 additional gypsy/traveller pitches and hard standing. HDC Development Control Panel Agenda 16 th January Matters for Somersham FUL Five Acres Field, St Ives Road, Wood Hurst. Permanent change of use of land from agricultural paddock to provide 4 additional gypsy/traveller pitches and hard standing S73 Mobile home opposite Silks Farm Day Nursery, St Ives Road. Removal of condition1 of Planning Permission S73 which limits the use of the site to Mr Buckley and his extended family for a period of 3 years OUT Land east of West Newlands. New two storey care home with associated access road, parking and landscaping. 5. MINUTES OF THE MEETING HELD ON 19 DECEMBER 2011 The following amendments were made by Mr Suckling and Mrs Siggs:- Page 3, item 10, para 3, line 3 remove the duplicated words the up to Page 5, item 18, line 2 amend closing time to 9.52 pm The Minutes were proposed by Mr Suckling, seconded by Miss Minter and RESOLVED by all councillors present with 6 abstentions. Page 2 of 5 Pages

3 6. POLICE REPORT Ramsey Neighbourhood Forum Warboys Parish Centre 30 th Jan 2012 at 7pm Speedwatch updates ed to councillors Councillors agreed Mr Parsons may write a summary article for Voices. Mr Suckling reported some recent thefts from outbuilding in Somersham. 7. REPORT FROM COUNTY & DISTRICT COUNCILLOR S CRISWELL Cllr Criswell said he had nothing to report which isn t elsewhere on the agenda. Mr Sutton said he was pleased to see an extra guided bus stop is being put outside Hyperion Auction house in St Ives. 8. PARISH CLERK S REPORT o Correspondence o M & G Charibond dividend 3.24 o Hunts Staying Independent local services & road shows o Street representative scheme o Ramsey Abbey school - Community Governor vacancy o Huntingdonshire Holocaust Memorial day Service Tuesday 24 th 6.45 pm St Mary s Church, High Street, Huntingdon o Matters Arising Report o To report election options to enable the council to use the General Power of Competence in the future if desired. The Clerk reported she hadn t managed to contact Laura Locke but she had been assured she will be in tomorrow. o Somersham History Society request to have a dedicated page on It was proposed by Mr Jebson, seconded by Mr Siggs and RESOLVED by a unanimous vote to approve. 9. FINANCE & RISK MANAGEMENT including: - o Servicing costs for Mr I Smith s chainsaw Mr Sutton explained approx 85% of the chainsaw s use is for parish work, the cost to service it is in region of 49. It was proposed by Mr Sutton, seconded by Miss Bullard and RESOLVED by a unanimous vote to pay for the service charge. o Monthly Accounts The monthly accounts were proposed by Mr Sutton, seconded by Mr Jebson and RESOLVED by all councillors present with 1 abstention to be paid and the cheques were duly signed. See appendix 2 o To Discuss the Unity Trust Bank and CCLA the Public Sector Deposit Fund as additional / alternative banking arrangements. As the circulation folder had been delayed and not properly circulated it was agreed not to make a decision until the next meeting. The Chairman requested councillors to ensure the folder is circulated in good time to the remaining councillors and that it would be discussed in any event at the finance meeting later this week. 10. HIGHWAY MATTERS including Public Footways - Repairs/ Maintenance Correspondence: o CCC Local Minor Highway Improvements ( forwarded to Councillors) for schemes up to 10,000. Discussion was held on the most appropriate scheme to assist highway issues in the village. It was proposed by Mr Innes, seconded by Mr Sutton and RESOLVED by 10 votes for and 2 abstentions to request a speed reduction along Parkhall Road to 20 mph. The speed reduction would extend from the Doctors Surgery - Grange Road The Trundle and New Line Bridge taking in the important aspects of the primary school and playing field. Page 3 of 5 Pages

4 It was proposed by Mr Sutton, seconded by Mr McCloskey and RESOLVED by a unanimous vote to put in 20% of scheme cost i.e o Winter Gritting contacts solution The Clerk has been copied in to s regarding a change in notifying procedure for volunteer gritting with no clear solution to date. The Clerk will send Cllr Criswell the s in his capacity as County Councillor. The Chairman reported he will be meeting Tesco tomorrow to discuss position of bollards on the High Street footpath. Repairs still outstanding The lit no entry sign at White Post is still missing. Speed camera at Wood Hurst - The Chairman confirmed it will be replaced and is on order Road sign at White Post junction requires cleaning/ repair 11. STREET LIGHTING To consider parish council street lighting upgrades The Clerk will need to meet Balfour Beatty to discuss the parish council lamps. There are 25 PC lights and 328 CCC street lights 12. LOCALISM INITIATIVES o Time Bank Project Mrs Fleming reported Mrs Pattison has created a new Somersham Time Bank Facebook page and a new website & domain name Mrs Pattison is now organising regular monthly meetings on a Thursday evening. o Community Plan update Minutes 6 th January Plans are underway for a service challenge day to discuss how to assist the elderly and vulnerable in the community has been arranged for 20 th March The meeting will be held during the afternoon preferably and may run on until evening; if necessary it will be repeated. o Community Plan questionnaire the questionnaire has been delivered to all households in Somersham, the deadline for returns is 31 st January It was proposed by Miss Bullard, seconded by Mr McCloskey and RESOLVED by a unanimous vote for Mr R Dorling to input the information. The Clerk will discuss with Mr Dorling how to record the comments. The Chairman reported the Leaf funding application was unsuccessful in first round but it can be can re-submitted on 20 th January 2012 for another attempt. 13. QUEENS DIAMOND JUBILEE - 2 June 2012 Miss Bullard suggested another seat at the lake to commemorate the occasion. The Clerk to investigate jubilee seat options. An alternative or additional suggestion is to plant an Oak Tree perhaps on Station Land. 14. PUBLIC CONSULTATIONT Proposed Redesign of Mental Health Services in Cambridge. Response due midnight 16 th January Mr McCloskey reported the group s recommendations to this consultation. The response was proposed by Mr McCloskey, seconded by Mr Jebson and RESOLVED by 11 votes for and1 abstention to agree in principal to the redesign but with caveats. Mr McCloskey will file the response on line this evening. 15. REPORTS FROM SOMERSHAM PARISH COUNCIL WORKING PARTIES & REPRESENTATIVES: a) Norwood Building / The Victory Hall The Clerk will the draft events and bouncy castle policies after Thursday s finance & risk management meeting to the VHMC. Page 4 of 5 Pages

5 b) Amenity Area Working Party The next meeting will be held on 26 th Jan Miss Minter and Mr Siggs gave their apologies. c) Millennium Sports Field Next meeting 30 th Jan Miss Bullard reported the informal meeting held 6 th January with Mr D Cornwell (SSLA Chairman), Miss J Bullard (SSLA Vice Chairman), Mr P Gilham (Christmas Lights WP) and Mr I Smith (Christmas Lights WP) regarding concessionary keys to the facility. See appendix 3 d) Somersham LNR Friends of Somersham Local Nature Reserve It was proposed by Mr Sutton, seconded by Mr Hoy and RESOLVED by a unanimous for an area to be set aside on Station Land to be used as a community orchard. It was proposed by Mr Sutton, seconded by Mr Jebson and RESOLVED by a unanimous vote to have the 2 additional signs funded by CCC as described by Mr Clark during the public forum. Mr McCloskey reported the next SNRG meeting will be held on 23 January e) Christmas Lights Working Party Debrief report 8 th December 2011 f) Youth Working Party / Youth Club Miss Minter reported the opportunity to have Martin Ive a youth leader from Earith join Somersham s senior youth club. It was agreed the council were happy to employ Martin as well as Denise for the senior club and remain within budget. Miss Minter suggested members who bring a new person will get a week free. It was agreed by all councillors present to trial this for one month to see what happens. The Chairman reported Jo Vose CCC has said Somersham are quite entitled to charge more for those that come for neighbouring villages. Miss Minter said there were not many from other villages and children might not understand why they have to pay more. Mr Siggs suggested the relevant Parish Council could be asked to contribute towards the club. g) Voices Newsletter Deadline for next issue 31 January 2012 This will be the last of the quarterly issue and then the bi-monthly issues must be jazzed up to herald the new version. h) Community Information Centre (Library) Minutes 9 th November 2011 Miss Minter reported on FOSL s plans to become a charity and perhaps a company limited by guarantee at a meeting held last week. The next meeting on this is likely to be just before Easter. Mr Sutton raised his concern and the amount it would cost to carry out the legal work - in the region of 1000? It was agreed FOSL should explore options & also cost comparisons for the legal work. CCC building Lease It was agreed Mr J Few would be asked to check over the document but as a bare minimum for approximately 1-2 hours. i) The Educational Charity of Thomas Hammond there was nothing to report 16. REPORTS OF EXTERNAL MEETINGS ATTENDED BY PARISH COUNCILLORS No meetings were reported. 17. BURIAL LAND EXTENSION The Clerk reported she was obtaining quotes for the boundary fencing. The boundary wall problems were discussed but no resolution reached on the way forward. Mr Siggs reported part of the watercourse has been cleared up from the pond to West End. 18. NOTICES & MATTERS FOR THE NEXT AGENDA Miss Minter gave her apologies for the next meeting. There being no further business the meeting closed at pm The next Parish Council meeting will be held on Monday 13 February 2012 at 7.30 pm Steve Criswell, Chairman Page 5 of 5 Pages

6 APPENDIX 1 SOMERSHAM PARISH COUNCIL DECLARATIONS OF INTEREST 2011 MEGAN BLEWETT JUDITH BULLARD Personal interest Related to Mrs P Bryant Parish Clerk Somersham Sports & Leisure Association Trustee (Vice Chairman SSLA) Victory Hall Management Committee STEPHEN CRISWELL Harvey Feoffees Charity Committee Somersham Charity of Poor s Money Friends of Somersham Library (FOSL) Member of Huntingdonshire District Council Member of Cambridgeshire County Council EMMA FLEMMING - MICHAEL HOY Somersham Sports & Leisure Association Trustee Somersham Charity of Poor s Money ANTHONY JEBSON Burial land extension - personal STUART INNES PAUL McCLOSKEY LESLEY MINTER GRAHAM SIGGS Somersham School Governor Personal interest Mrs Innes Chairman of FOSL Somersham School Governing Body - Governor, Premises Committee, Finance & Personnel Committee Somersham Nature Reserve Group - Secretary The Ouse Washes Landscape Partnership Scheme - Initial Steering Group Committee Friends of Somersham Library (FOSL) Harvey Feoffees Charity Committee Victory Hall Management Committee Historic Society Treasurer Friends of Somersham Local Nature Reserve - Treasurer RAFA Welfare Officer PAUL SUCKLING Victory Hall Management Committee Personal interest FUL 6, Pinfold Lane, Somersham RICHARD SUTTON Friends of Somersham Library (FOSL) Education Trust of Thomas Hammond Personal interest as a relation: Booking Secretary monthly pay Friends of Somersham Church

7 ACCOUNTS APPENDIX 2 16 January 2012 The following accounts were required before the meeting: Wages, Tax & NI Gibbs & Dandy Materials TOTAL January 2012 Talk Talk Broadband DD Talk Talk CIC BT Internet services Eon Street Lighting Cole & Day Fuel Viking Payments Stationary /office ESPO Norwood Building gas Community Info Centre gas Mr I Smith Refund Fire hook expenses Huntspat 13 PATs VHMC Youth club hall hire CCC Youth Club senior sessions Youth Club junior sessions Cambs ACRE Subscription renewal ESPO Cupboard C Lights Impressions Time Bank booklets Viking Direct Stationary/office SSLA Questionnaire distribution Mrs E Pattison Expenses refund Mrs P Bryant Expenses refund TOTAL

8 APPENDIX 3 NOTES FROM AN INFORMAL MEETING REFERENCE CHRISTMAS LIGHTS WORK PARTY ACCESS TO THE MILLENNIUM STORAGE AREA Present Mr David Cornwell SSLA chair Miss Judith Bullard SSLA deputy chair Mr Paul Gilham Work Party chair Mr Iain Smith Work Party rep Following an extensive discussion the conclusions come to are as follows:- The work party would have a closed period during February when the keys would be handed in as required. The work party would have 2 sets of keys for the remainder of the year. When the access door is installed in the storage area roller door the work party will hand in all keys to the Millennium building. However the work party would need access to one of the outside toilets during work parties at the Millennium facility so would need a key for this. The WP will continue to provide a minimum of 24 hours notice to access the facility. The work party are getting very short of storage space especially for the shapes. If possible we would like to install another hanging bracket above where the chairs are stored. This would still allow the area to be used for the storage of the chairs. The work party realise that we use a lot of the available space in the storage area but without this facility we would struggle to store and work on the Christmas lights.