MINUTES OF DUXFORD PARISH COUNCIL MEETING HELD AT DUXFORD PRIMARY SCHOOL ON THURSDAY 11 FEBRUARY 2016

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1 Present MINUTES OF DUXFORD PRISH COUNCIL MEETING HELD T DUXFORD PRIMRY SCHOOL ON THURSDY 11 FEBRURY 2016 Parish Councillors: Clarke, Harris, Heath, Tarrant, Chudleigh, Smith and Young, and District & Parish Councillor Martin, with Parish Chairperson Dee in the chair. Parish Joanne Depradines-Smith. Three members of the public were in attendance. CTION BY Open Forum (6c) member of the public asked if, in respect of the Greenacres planning appeal, if an inspector will achieve a site visit. Martin confirmed that this is expected, but dates unknown. (16) member of the public expressed their disappointment that a neighbourhood plan is not yet in place; and asked for more information regarding working parties. This was duly noted. t 8.05pm, Young joined the meeting. The Meeting commenced at 8.07pm The Chairperson welcomed all attendees to the meeting pologies - rmitage Declaration of Interests (6) s Tarrant, Clarke and Chudleigh declared an interest in items 42c and 45, due to their personal involvement in the Village Show. Minutes It was established that an error had occurred in the previous minutes and that item 16 was misplaced. This was manually amended before the Chairman signed the minutes. s the new agenda begins at number 32, it was decided that agenda item 31 remains null and void The amended agenda and minutes of the Parish Council meeting held on 14 January 2016, circulated to all members, were agreed and signed by the Chairperson. Matters rising (4c) Harris confirmed that the reinstatement of a Youth Club is progressing, with ongoing meetings and discussions within the village and with Sawston Youth Club presently. Venue consideration is taking place, with the United Reformed Church being a strong possibility. (4d) It was confirmed that Section 106 monies cannot contribute towards renovations, only new items. (4e) Clarke confirmed that the appropriate disposal of the old safe is proving problematic and other avenues will be explored. (23) Heath confirmed that investigations are still taking place in respect of Champing camping in St. John s Church presently, including sanitary arrangements. Chairman s nnouncements a. The Chairman confirmed he had met with Heidi llen MP at the Houses of Parliament, in respect of moving the Station cycle path from a local issue to an official project. The Chairman will investigate the project further, including costs and the most efficient location of the pathway. Harris Clarke Heath Chairman 1

2 b. The Chairman confirmed that the Hinxton Road ford gates were opened the day before, and that correspondence from parishioners had been received regarding their overdue closure. The Chairman confirmed that a Highways representative would be meeting him at 2.30pm on Monday, 15 th February, to discuss the matter further and all are invited to join the meeting. c. The Chairman acknowledged an from Whittlesford Parish Council suggesting a new bus shelter to be located near Welch s Transport /Volvo. Tarrant agreed to look into this proposal. d. The Chairman acknowledged an from Ms lison Turnbull regarding Public rt Contribution. It was agreed that Ms Turnbull would be invited to give a presentation on this subject at a later meeting (March 2016, if possible). Tarrant agreed to arrange this. e. The Chairman acknowledged a donation request from Whittlesford and Scouts, for a new caving system. It was decided not to proceed with the donation from the Parish precept at this time. The will communicate this. f. The Chairman acknowledged an from the County Council suggesting a 500 grant in respect of Clean for the Queen a litter picking event taking place in March It was agreed that this could benefit the Scouts, however, the will communicate this fundraising opportunity to various groups within Village and add a message to the website. Martin agreed to locate a poster, if applicable. CTION BY ll Tarrant Tarrant Martin t 8.30pm Topping joined the meeting. 37 Planning a. pplications received from SCDC: PPLICTION LOCTION PPLICNT PROPOSL DECISION S/3166/15/FL S/3271/15/VC 36 Moorfield Road, Hexcel Chemical Works, M & Harrod Hexcel Composites Ltd C/11/ Hinxton Road Mrs S Simpkins S/2619/15/FL Land at Church Street, Push Energy Thriplow, Ltd Cambridgeshire S/0116/16/FL 13 Moorfield Road, Mrs Glenda Mooney lterations & 2 storey front & rear extensions to dwelling. Variation of Condition 10 (Hours for Power Operated Machinery) for pplication S/1706/FL for Erection of Cold and Cool Storage Building to (During Construction Work Hours for Power Operated Machinery) Tree works - Sycamore Installation of Two Electricity Substations and Cable Route to Solar Farms Construction of a new oak framed single storey rear glazed extension with timber framed utility rear extension No Objection **This item was not published before the meeting, but a decision was required before the next meeting takes place. ** b. Planning decisions confirmed by SCDC PPLICTION LOCTION PROPOSL DECISION /R None 2

3 c. Planning Correspondence i. Martin confirmed that a provisional date of 15 th March 2016 has been communicated, in respect of the Greenacres ppeal. This is proposed to take place at 2.30pm at SCDC offices in Cambourne, and all previous objections / comments will automatically be taken into consideration. ii. Martin acknowledged an regarding new District Council delegated powers which mean that SCDC will decide if a refusal warrants a planning officer. Parish Council objected to this change, and are monitoring the situation. Martin agreed to investigate this matter further. CTION BY Martin 38 ccounts for payment It was proposed by Chudleigh, seconded by Heath and agreed by all that the following accounts be passed for payment :- NME INFORMTION CHEQUE NUMBER MOUNT The Wildlife Trust nnual Membership ESPO Cemetery Bench F C Butler and Sons Ltd llotments water leak repair 27/01/ G T Lunn ccountancy Services Buchans Landscapes Contractor various verges, footpaths and Recreation Ground - annual invoice J Depradines-Smith Expenses black printer toner J Depradines-Smith Duties & Expenses TOTL District Council Matters Martin advised that on 18 th February, SCDC will be meeting to discuss their budget and corporate plan. It is anticipated that there will be a 5 rise in tax, equal to 1 pence per day for a band D house. County Council Matters a. Councillor Topping provided a report, as follows: b. New SLOW road markings have been installed on the junction of St. John s Street and Green Street. c. Liberty Lane is due to be resurfaced, just awaiting a date. d. Polecat Lane resurfacing is under consideration. e. pplications for any other footpaths should be applied for soon for budgetary purposes. f. Both County Council and SCDC are looking to meet to discuss local transport links and the long term future of the 505, with a view towards existing science parks and potential developments. Topping Topping 41 The Chairman officially thanked Topping for all of his help with the above and for his contribution towards the cycle lane project. llotment Committee Chairperson report a. Chudleigh confirmed that the llotments Committee had agreed in principle in favour of extending the allotment catchment area to include neighbouring villages. However, the opinions of existing allotment leaseholders would be sought at renewal time in pril before examining this proposal further. The criteria may include offering no more than 10% of plots, for increased fees and only for a trial period. 3

4 copy of a paper by Mrs Earle was provided to all Councillors for further information. b. It was decided that the repair of the recent water leak would be paid for by the Parish Council, and not from the allotments precept. CTION BY 42 FRG&B Committee Report Heath confirmed that the Mercers Ltd have agreed the tree works contract and will shortly commence works. lso that the Millennium Garden will be monitored until a decision regarding its future takes place. a. Hanging Baskets Clarke confirmed that Balfour Beatty have supplied a criteria list for hanging baskets, which he will investigate further. The will source a photograph of the baskets, as required by Balfour Beatty, beginning with asking the Chatterbox editor for this. The will also ask Michael Butler to confirm the costs of the hanging baskets. b. Cemetery Bench security The Parish Council retrospectively agreed to pay (including VT) for the new Cemetery bench to be securely installed and for surrounding paving. c. Cemetery rear building Following a request from the Village Show Committee, to refurbish the building, including making it watertight, in return for storing non-valuable Village Show items there, this was discussed and approved. The will communicate this. d. The Biggen Sign Tarrant advised that local resident Ms Caroline Merrifield, has agreed to illustrate any sign created. Heath informed the meeting that FRGB have agreed that any sign for the Biggen should be low maintenance, as well as being informative and attractive. Heath will investigate options and provide a proposal for discussion at the next FRGB/DPC meeting. Local artist Caroline Merrifield has expressed an interest in providing the illustrations for a sign for the Biggen and will provide some examples of her work when a draft text is available. e. War Memorial plinth The confirmed that, following an attempt by Michael Butler to rebuild the plinth, the bricks are in a worse condition that previously thought, and that they may have been driven over by vehicles. It was agreed that the plinth required new (matching) bricks and Chudleigh agreed to source these before the next meeting. Heath confirmed that the deceased War Memorial tree will be excavated and replaced by a London Plane tree by Mercers Ltd on 24 th February. f. Bus shelter seating Heath presented Councillors with a comparison sheet of three quotes for bus shelter seating. fter much discussion, Dale Home Works (Sawston) was agreed upon. It was decided that both Dale and Rejuvenate have potential to become the Parish Council local handyman, and the recent bench works and bus shelter works may help decide this going forward. The will contact Dale Home works to agree works. g. Recreation Ground fallen tree Retrospective agreement to pay 150+VT to Mercers Ltd to remove the tree that fell overnight on 7 th February, was agreed upon. The officially thanked Mercers for their emergency works for no extra fees, and for an excellent job. The also advised that a playground inspection had taken place by RSS earlier that week, for which an expected report will be communicated. Clarke Heath Chudleigh t 9.24pm Peter Topping left the meeting 4

5 43 Working Parties Chairperson s Reports a. Road Safety Mirror Clarke agreed to select and recommend a new mirror up to the value of 200, excluding VT. This was agreed upon. Heath agreed to ask both Dale Home Works and Rejuvenate for quotes to fix the mirror in place. CTION Clarke Heath b. Road Safety tonnage limit It was unanimously agreed to prioritise this over any works on Hunts Road. The has advised Welch s, Hexcel and Huntsman of this proposal with no objections received. The will ask School out of courtesy, if they are in favour of a 7.5 tonne weight limit on St. John s Street. DPC Website Heath expressed concern that the soon to arrive new website may not be tablet / mobile friendly. The will ask the webmaster to investigate this further. Show Recreation Ground use permission fter a very brief discussion, this was agreed upon in favour. The will communicate this. nnual Parish Meeting agenda fter much discussion, the agenda was decreased in content, to allow more time for parishioners to communicate their views. Diary The diary was shared among the Councillors. The will add the Village Show on 16 th July to the diary. Next meeting: 49 Thursday, 25 th February, 2016 Facilities Development Meeting at 8pm at School Thursday, 10 th March, 2016 Parish Council meeting at 8pm at School Monday, 21 st March, 2016 nnual Parish Meeting, 7.30pm at School Thursday, 14 pril, 2016 Parish Council meeting at 8pm at School Meeting Closure - The meeting closed at 10.02pm. Signed: Dated: 5