MINUTES OF MEETING HELD ON MONDAY 19 th MARCH 2018 AT 7PM

Transcription

1 Loggerheads Community Fire Station Market Drayton Road, Loggerheads, Shropshire, TF9 4EZ Telephone: Web: MINUTES OF MEETING HELD ON MONDAY 19 th MARCH 2018 AT 7PM At Loggerheads Community Fire Station PRESENT: J Hodgkins (Chair) P Chamberlain V Door R Claydon J Friend G Hughes A Swetman D Butterworth P Henshaw D Coulson I Douglas S Fox L Gibson J Knight G Sedgley E Martin D Swan B/C/Cllr P Northcott, B/Cllr B Panter 19/03/1 APOLOGIES J Vallings Presentation by Elise Turner, Development Officer, Heritage Lottery Fund West Midlands was welcomed by the Chair and invited to address the meeting to share details of Heritage Lottery Funds available for new heritage projects. Grants of 3, to 10, are available for not for profit groups towards events and exhibitions for example undertaking an archaeological dig to recording people s memories. Full details are on the website and applications are completed online with a decision in 8 weeks. The Chair thanked Elise Turner for attending. PUBLIC QUESTION TIME Three residents attended the meeting in respect of the planning application reference 18/00127/FUL for the erection of a detached single storey rear workshop at 30 Chartwood, Loggerheads. One resident spoke in support of the application, another is concerned at the size of the building and the impact on what is a green space in the Neighbourhood Plan. The Chair thanked the residents for their contribution and said the comments would be taken into account. 19/03/2 DECLARATIONS OF INTEREST Cllr Martin agenda item 7(i)

2 19/03/3 PLANNING (i) The meeting considered the following applications and commented as noted: Application No: 18/00127/FUL Applicant: Mr Philip Osman Proposed Development: Detached single storey rear workshop Location: 30 Chartwood, Loggerheads OBJECTION the size of the proposed workshop is too large for this location. A revised proposal which included the raising of the wall height and add a sloping roof to reduce impact would be welcomed. If the application is permitted a condition to ensure no commercial use should be added. Application No: 18/00128/FUL Applicant: Mr Andrew and Mrs Liz Robinson Proposed Development: Detached double garage/workshop Location: 2 Swedish Houses, Charnes Road, Ashley NO OBJECTION - subject to no commercial use being allowed. Application No: 18/00145/OUT Applicant: Mrs L Hockenhull, Mrs S Clifton & Miss J Whittaker Proposed Development: Erection of 3 detached dwellings Location: Land off Birks Drive, Ashley Heath OBJECTION Heavily wooded area including TPOs in place. Birks Drive is un-adopted and access onto the A53 for an additional 3 houses is unsafe. Application No: 18/00194/OUT Applicant: Fenton Park Developments Ltd Proposed Development: Demolition of existing house and construction of 2 detached dwellings Location: Rockwoods, Newcastle Road, Loggerheads OBJECTION Outside proposed village envelope and does not meet affordable housing needed in Loggerheads as identified in Housing Needs Assessment for Neighbourhood Plan. Application No: 17/01001/FUL Amended Layout Received Applicant: County Town Homes Proposed Development: Erection of 22 houses and bungalows with associated access roads and drainage Location: Land to the North East of Eccleshall Road South East of Pinewood Road and North West of Lower Road Hook Gate OBJECTION To removal of the play area from the site and additional access proposed onto Eccleshall Road. There is a need for a local play area, with 96 houses within 100 meters of this site. (ii) The meeting noted the following applications had been permitted by NuLBC: Application No: 17/01016/FUL Applicant: Mrs Christine Ho Proposed Development: Change of use of building from B1 (office) to D1 (non-residential institution) Location: The Old Brewery, Oakley Hall, Market Drayton Application No: 18/00018/FUL Applicant: Mr & Mrs Stead Proposed Development: Single storey side extension set at first floor level Location: 3 Swedish House, Chapel Lane, Knighton Application No: 17/00958/FUL Applicant: Miss Sarah Noonan Proposed Development: Retention of rear garden wall and fence Location: Church View, 21 Church Road, Ashley

3 Application No: 18/00012/FUL Applicant: Mr M Dudson Proposed Development: Erection of outbuildings separate garden room/gym and workshop/shed Location: 156 Pinewood Road, Ashley Application No: 18/00057/FUL Applicant: Mr V Simpson Proposed Development: Two storey side extension with first floor link to provide annexe (resubmission of planning permission 15/00007/FUL) Location: 4 Woodpecker View, Loggerheads 19/03/4 MINUTES OF PREVIOUS MEETINGS The meeting resolved that the Minutes of the meeting held on Monday 19 th February 2018 be adopted and that the Chair be authorised to sign them as a correct record of proceedings subject to an amendment to 19/02/22 The collapsed drain at the Church/B5415 in Mucklestone remains unresolved to The drain at the B5415/Tadgedale Brook in Mucklestone remains unresolved. 19/03/5 MATTERS ARISING FROM THE MINUTES The meeting was informed the Land Transfer at Hugo Way had completed and the 22, received had been deposited in the Leek United Building Society. Thanks to the Market Drayton Ramblers who have replaced 2 waymarker posts and stiles within 2 weeks of being asked. Cllr Friend had met a representative of Staffordshire County Council at the drains in Mucklestone and 2 leaning trees on the B5415. Cllr Swetman confirmed the uneven surface in Sharpland had been repaired. 19/03/6 REPORTS 6.1 County Councillor s Report Cllr Northcott reported the County unanimously voted to petition for a longer deeper tunnel for HS2 between Whitmore and Madeley. The Environment Agency had taken action over illegal waste tipping at Doddlespool, Betley with fines and costs imposed including clearance of the site. Council Tax increase to go towards social care. 87 new unaccompanied children had arrived in the County. 293 pot holes were repaired last month with 309 new ones reported and an additional 5m has been allocated to deal with them in this year s budget. To celebrate its anniversary and the vital role of volunteers and community charities The Garfield Western Foundation has a Western Anniversary Fund with grants available until 30 th June of between 30, and 150, Borough Councillors Reports Cllr Panter reported the Borough Council move to Castle House is scheduled for mid-june. Cllr Northcott reported that Gordon Banks had received the Freedom of the Borough from the Mayor residents had replied to a survey across the Borough as part of the cross party waste and recycling review. New data protection rules come in to force on 25 th May Boundary Commission Local Government review is moving elections to every 4 years, reducing the number of Borough Councillors for this area from 3 to 2, Cllr Loades is not standing, and purdah for this year s elections comes in to force on 26 th March. Cllr Jill Waring is the Mental Health Champion for the Borough, further details at mentalhealthchallenge.org.uk. 19/03/7 FINANCIAL MATTERS (i) ACCOUNTS FOR APPROVAL On the proposal of Cllr Douglas seconded by Cllr Hodgkins the meeting resolved that the following invoices be paid: Date Details Amount Approved 15/02/2018 Carrera Website Hosting - 28/01/ /02/ BACS 23/03/2018 K Watkins Clerk Salary March BACS 15/03/2018 K Watkins Mileage March BACS

4 05/03/2018 R Latham March BACS 15/02/2018 A Swetman Mileage BACS 28/02/2018 P Martin play area inspection February BACS 18/03/2018 BT Internet March DD 01/03/2018 LeasePlan lease minibus March DD 13/02/2018 Urban Vision Neighbourhood Plan BC Statement BACS 24/02/2018 Three Shires Tree Services Heath Grove BACS 12/03/2018 Came & Company Insurance Premium 2018/ BACS 23/03/2018 HMRC Tax & NI Q Cheque 15/03/2018 Three Shires Tree Services Burntwood BACS 15/02/2018 Cassart - Dog Poo Paint Card 15/03/2018 Fuelgenie - Minibus Fuel Card 19/03/2018 F H Martin & Sons refilling grit bins BACS (ii) INCOME AND EXPENDITURE ACCOUNT An updated income & expenditure account for the month of February 2018 was noted. (iii) INCOME The meeting noted a payment of 22, from Taylor Wimpey. 19/03/8 ANNUAL SUBSCRIPTION RENEWAL: CTA & SPCA The meeting considered a recommendation from the Finance Committee to renew the annual subscription to Community Transport Association at and Staffordshire Parish Council Association at and on the proposal of Cllr Douglas, seconded by Cllr Swetman agreed to proceed. 19/03/9 DATA PROTECTION OFFICER SERVICE FROM STAFFORDSHIRE COUNTY COUNCIL The meeting considered a recommendation from the Finance Committee for a service level agreement with Staffordshire County Council for a Data Protection Officer Service to comply with General Data Protection Regulations from May An upfront payment of for an audit for all levels plus option 1 an additional per annum to cover sign off of a Data Protection Impact Assessment and 2 hours of support. Level 2 is an additional per annum as above to include 4 hours of support. Level 3 is an additional per annum as above to include an annual refresher and updates as required. On the proposal of Cllr Swetman, seconded by Cllr Knight the meeting agreed to option 1 at a total cost of plus VAT. 19/03/10 RESIGNATION OF COUNCILLOR The meeting noted with regret the resignation of John Pimlott as a Councillor. 19/03/11 APPOINTMENT OF GOVERNOR FOR ST MARYS SCHOOL On the proposal of Cllr Douglas, seconded by Cllr Swetman, the meeting resolved to defer the appointment of a Councillor as Governor at St Marys School, Mucklestone until after the May election at the AGM. 19/03/12 ANNUAL PARISH MEETING The meeting considered the agenda for the Annual Parish Meeting on Tuesday 24 th April at 7.30pm at Ashley Memorial Hall to include a review of the year and to invite grant recipients to relate how the funding was utilised.

5 19/03/13 NON-NEIGHBOURHOOD PLAN The meeting considered the action needed for non-neighbourhood plan matters (Chapter 7 of Neighbourhood Plan) and resolved to defer the remaining matters for 4 months. 19/03/14 NEIGHBOURHOOD PLAN UPDATE The Neighbourhood Plan remains at Newcastle under Lyme Borough Council waiting for consultation under Regulation 16 to begin. The meeting resolved that if there is no progress by Wednesday a formal complaint would be submitted which would then allow referral to the Local Government Ombudsman if appropriate. 19/03/15 COMMUNITY & SPORTS FACILITY UPDATE On the proposal of Cllr Swetman, seconded by Cllr Coulson, the meeting resolved Cllr Swetman would write to Galliford Try who have experience of building a development for the elderly including a community facility to see if they may be interested in the Loggerheads site. 19/03/16 MAY 2018 PARISH COUNCIL ELECTION The Clerk reported that packs are available for Councillors wishing to stand for election on 3 rd May Nominations must be proposed and seconded by 2 ward residents and hand delivered to Room 3 at Newcastle-under-Lyme Borough Council, Civic Offices, Merrial Street by 4pm on 6 th April A list of candidates would be available by 5pm on 6 th April. If there are vacancies councillors should be co-opted within 7 weeks. If a vote is required the count will take place on 5 th May Councillors will retire on 8 th May. Packs contain an expenses claim form which all applicants must complete and submit including nil returns. 19/03/17 COMMITTEE REPORTS To receive an update, if any, from the following Committees: Highways Committee no update 17.2 Footpaths and Environment Committee - no update 19/03/18 WORKING GROUPS & OTHER To receive an update, if any, from the following Working Groups/Other: Youth Sub-Group Cllr Fox advised budget is available to spend and requested any ideas as to how this can be used to benefit young members of the parish. Cllr Martin suggested organising activity days during school holidays and it was greed that this would be considered Strategic Planning Group No update Village Halls & St Mary s School The Chair of Knighton Village Hall has resigned. St. Mary s has appointed a new Head Teacher. Work has begun to see where 30mph signs in Mucklestone may be located. Ashley Memorial Hall is to meet on Wednesday Transport Working Group Minibus use has been disappointing so far. Border Car funding has been secured for 2 years and they are happy there is no overlap in their service with the minibus. Next step is to canvas opinion on use of the minibus to take residents to the Wednesday and Saturday markets in Market Drayton and look into extending use outside the Parish for example to Woore and Baldwin s Gate Communication & Engagement Working Group The group had met and is reviewing the provision and make-up of the website and the potential for using social media. The Newsletter has gone to the printer today and should be ready for packing on Friday Commemoration Working Group A quote had been received for plus VAT for a beacon 10 feet tall with a diameter of 900mm for use at the national celebration to commemorate the end of WW1 on Sunday 11 th November 2018 with a Beacon of Light, to be discussed at the next Finance meeting.

6 19/03/19 CORRESPONDENCE A summary of correspondence received at the Parish Council office between 20 th February 2018 and 19 th March 2018 was noted including an update from The Community Council of Staffordshire that the annual subscription will be due in June after their merger with Support Staffordshire. PCSO is seeking a speed campaign on the A53. Based on the Heritage Assets book 13 local assets would be nominated to join the NuLBC Register of Locally Important Buildings. DEFRA had visited the Burntwood to check for any diseased rhododendrons and there was no sign of a recurrence. 19/03/20 MATTERS REQUIRING ATTENTION WITHIN THE PARISH The following matters were considered: A resident opposite Burntwood View has had 2 cars in the front garden as cars travelling too fast clip the roundabout. Police are holding an online surgery at 4pm on 22 nd March. There are 2 dog bins in Ashley and residents can also use their black bins. A loose manhole cover in Charnes Road and a partially demolished road sign at Peatswood will be reported. Market Drayton Community Canal Development Group has adopted Bridges 61 at Tyrley to bridge 65 at Betton. 19/03/21 DATE OF NEXT MEETING Monday 16 th April 2018 at Loggerheads Fire Station. Finance Committee Tuesday 10 th April at Loggerheads Fire Station. Meeting closed 9.00pm. Signed.. CHAIR