Volunteer Impact 4.0 Data Import Specifications
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- Ralph Wilkinson
- 5 years ago
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1 It is important that the data to be imported is formatted according to the specifications listed below. File Format: o The spreadsheet must be saved as a Microsoft Excel file (.XLSX format) o The individual worksheet containing the volunteer data must be saved as UserData Worksheet Layout: o First row of the spreadsheet must contain the column headings o Column headings must be exactly as specified in the Column Definitions on the next page o Order of the columns must be exactly as specified in the Column Definitions on the next page o Columns that your organization does not use must not be deleted o Start the volunteer contact information data on row 2 Formatting: o Do not merge, filter or hide columns o Columns other than date columns must be formatted as General o All date columns must be consistently formatted as either MM/DD/YYYY (1-2 digit month, 1-2 digit day, 4 digit year) or DD/MM/YYYY (1-2 digit day, 1-2 digit month, 4 digit year) or left blank Additional columns of custom information you wish to have imported can be added to the right of the Status column, however, custom data imports are billable. Please contact us for a quote on your custom data import. When sending us the data to be imported, you can specify the following: Username Prefix: o Volunteer usernames must be at least 6 characters in length. When the data import is performed, a prefix is assigned (example: orgvol- ), followed by a unique sequential number (example: 101 ) that is generated automatically. You can specify one prefix that you would like used in generating usernames for all of your volunteers. Language: o You can have us assign one default language to all profiles that will determine the display language for myvolunteerpage.com menus and how dates and times will be displayed to volunteers. If no language is specified, the default setting on the user s computer will be used. Volunteers can change this value without affecting you or any other volunteer. Choices are: English (Canada) English (USA) English (UK) English (Australia) Français (Canada) Español Portuguese If you have any questions related to this document, please us at support@betterimpact.com 1
2 Column Definitions All columns listed below must be included in your spreadsheet. Columns where a value is required are marked with Title maximum 50 characters FirstName maximum 50 characters LastName maximum 50 characters MiddleName maximum 50 characters Suffix maximum 50 characters LegalFirstName maximum 50 characters AddressLine1 maximum 50 characters enter please update if the value is not known AddressLine2 maximum 50 characters City maximum 50 characters enter please update if the value is not known Province (Canada) State (USA, Australia) County (UK, Ireland) See pages 3-4 for the proper usage of codes use the appropriate region-specific column heading enter 00 if not applicable or the value is not known or not used Country See page 2 for the proper formatting of country names PostalCode (Canada) ZipCode (USA) PostCode (UK, Australia) maximum 10 characters use the appropriate region-specific column heading enter pls update if the value is not known or not used HomePhone maximum 25 characters - ONE phone number only (spaces permitted) WorkPhone maximum 25 characters - ONE phone number only (spaces permitted) WorkPhoneExt maximum 10 characters numeric values only (no dashes, spaces or other characters) CellPhone (Canada, USA) MobilePhone maximum 25 characters - ONE phone number only (spaces permitted) use the appropriate region-specific column heading Address maximum 100 characters - ONE valid address only Secondary Address maximum 100 characters - ONE valid address only Mobile Address maximum 100 characters - ONE valid address only Birthday consistently formatted (either DD/MM/YYYY or MM/DD/YYYY ) DateJoined consistently formatted (either DD/MM/YYYY or MM/DD/YYYY ) Status (see the section below on Modules ) See the section below ( Modules ) for a list of allowable statuses for the module you want to importing into If you have any questions related to this document, please us at support@betterimpact.com 2
3 Modules When performing a data import, we can import into different modules, depending on what you have purchased. Profiles for each module must be in separate spreadsheets or worksheets, formatted per the specifications. For each of the modules you have purchased, here are the list of statuses that can be specified for a profile: Volunteer Module: o Applicant o In Process o Accepted o Inactive - Short Term o Inactive - Long Term o Archived - Didn t Start o Archived - Rejected o Archived - Dismissed o Archived - Moved o Archived - Resigned o Archived - Deceased o Archived - Other If the cell is left blank, Accepted will be used Administrator Module: o Active o Archived If the cell is left blank, Active will be used Client Module: o Applicant o In Process o Accepted o Inactive o Archived If the cell is left blank, Accepted will be used Member Module: o Applicant o In Process o Accepted o Inactive o Archived If the cell is left blank, Accepted will be used If you have any questions related to this document, please us at support@betterimpact.com 3
4 COUNTRY The following is a list of valid country names that can be included in a data import. Exact matches are required. Use USA for United States of America and United Kingdom for England, Scotland, Wales or Northern Ireland. Use OTHER if the country is not known. OTHER AFGHANISTAN ALBANIA ALGERIA AMERICAN SAMOA ANDORRA ANGOLA ANGUILLA ANTARCTICA ANTIGUA ARGENTINA ARMENIA ARUBA AUSTRALIA AUSTRIA AZERBAIJAN BAHAMAS BAHRAIN BANGLADESH BARBADOS BELARUS BELGIUM BELIZE BENIN BERMUDA BHUTAN BOLIVIA BOSNIA BOTSWANA BOUVET ISLAND BRAZIL BRUNEI DARUSSALAM BULGARIA BURKINA FASO BURUNDI CAMBODIA CAMEROON CANADA CAPE VERDE CAYMAN ISLANDS CENTRAL AFRICAN REPUBLIC CHAD CHILE CHINA CHRISTMAS ISLAND COCOS ISLANDS COLOMBIA COMOROS CONGO COOK ISLANDS COSTA RICA COTE D IVOIRE CROATIA CUBA CYPRUS CZECH REPUBLIC DENMARK DJIBOUTI DOMINICA DOMINICAN REPUBLIC ECUADOR EGYPT EL SALVADOR EQUATORIAL GUINEA ERITREA ESTONIA ETHIOPIA FALKLAND ISLANDS FAROE ISLANDS FIJI FINLAND FRANCE FRENCH GUIANA FRENCH POLYNESIA GABON GAMBIA GEORGIA GERMANY GHANA GIBRALTAR GREECE GREENLAND GRENADA GUADELOUPE GUAM GUATEMALA GUINEA GUINEA-BISSAU GUYANA HAITI HONDURAS HONG KONG HUNGARY ICELAND INDIA INDONESIA IRAN IRAQ IRELAND ISLE OF MAN ISRAEL ITALY JAMAICA JAPAN JORDAN KAZAKHSTAN KENYA KIRIBATI KOREA KUWAIT KYRGYZSTAN LAO LATVIA LEBANON LESOTHO LIBERIA LIECHTENSTEIN LITHUANIA LUXEMBOURG MACAU MACEDONIA MADAGASCAR MALAWI MALAYSIA MALDIVES MALI MALTA MARSHALL ISLANDS MARTINIQUE MAURITANIA MAURITIUS MAYOTTE MEXICO MICRONESIA MOLDOVA MONACO MONGOLIA MONTSERRAT MOROCCO MOZAMBIQUE MYANMAR NAMIBIA NAURU NEPAL NETHERLANDS NEW CALEDONIA NEW ZEALAND NICARAGUA NIGER NIGERIA NIUE NORFOLK ISLAND NORWAY OMAN PAKISTAN PALAU PANAMA PAPUA NEW GUINEA PARAGUAY PERU PHILIPPINES PITCAIRN POLAND PORTUGAL PUERTO RICO QATAR REUNION ROMANIA RUSSIAN FEDERATION RWANDA SAINT KITTS AND NEVIS SAINT LUCIA SAMOA SAN MARINO SAUDI ARABIA SENEGAL SERBIA SEYCHELLES SIERRA LEONE SINGAPORE SLOVAKIA SLOVENIA SOLOMON ISLANDS SOMALIA SOUTH AFRICA SPAIN SRI LANKA SUDAN SURINAME SWAZILAND SWEDEN SWITZERLAND SYRIAN ARAB REPUBLIC TAIWAN TAJIKISTAN TANZANIA THAILAND TOGO TOKELAU TONGA TRINIDAD TUNISIA TURKEY TURKMENISTAN TUVALU UGANDA UKRAINE UNITED ARAB EMIRATES UNITED KINGDOM URUGUAY USA UZBEKISTAN VANUATU VENEZUELA VIETNAM WESTERN SAHARA YEMEN ZAMBIA ZIMBABWE If you have any questions related to this document, please us at support@betterimpact.com 4
5 STATE, PROVINCE, COUNTY The following is a list of valid state, province, county and territory names that can be included in a data import. Exact matches are required. Please use only the 2 or 3-digit code in your data import spreadsheet. The name of the province/state/county is included here only for your reference. United States of America: States AL - Alabama AK - Alaska AZ - Arizona AR - Arkansas CA - California CO - Colorado CT - Connecticut DE - Delaware DC - District of Columbia FL - Florida GA - Georgia HI - Hawaii ID - Idaho IL - Illinois IN - Indiana IA - Iowa KS - Kansas KY - Kentucky LA - Louisiana ME - Maine MD - Maryland MA - Massachusetts MI - Michigan MN - Minnesota MS - Mississippi MO - Missouri MT - Montana NE - Nebraska NV - Nevada NH - New Hampshire NJ - New Jersey NM - New Mexico NY - New York NC - North Carolina ND - North Dakota OH - Ohio OK - Oklahoma OR - Oregon PA - Pennsylvania RI - Rhode Island SC - South Carolina SD - South Dakota TN - Tennessee TX - Texas UT - Utah VT - Vermont VA - Virginia WA - Washington WY - West Virginia WI Wisconsin 00 Not applicable Canada: Provinces and Territories AB - Alberta BC British Columbia MB - Manitoba NB New Brunswick NL - Newfoundland and Labrador NT Northwest Territories NS Nova Scotia NU - Nunavut ON - Ontario PE Prince Edward Island QC - Québec SK - Saskatchewan YT Yukon Territory 00 Not applicable Australia: States and Territories ACT Australian Capital Territory NSW New South Wales N T Northern Territory QLD - Queensland SA - South Australia TAS - Tasmania VIC - Victoria W A - Western Australia 00 - Not applicable If you have any questions related to this document, please us at support@betterimpact.com 5
6 United Kingdom: Counties E00 Not applicable England E01 Avon E02 - Bedfordshire E03 Berkshire E04 Buckinghamshire E05 Cambridgeshire E06 Cheshire E07 Cleveland E08 Cornwall E09 Cumberland E10 Derbyshire E11 Devon E12 Dorset E13 Durham E14 East Sussex E15 Essex E16 Gloucestershire E17 Hampshire E18 Herefordshire Scotland S01 - Aberdeenshire S02 Angus/Fofarshire S03 Argyllshire S04 Ayrshire S05 Banffshire S06 Berwickshire S07 Buteshire S08 Cromartyshire S09 Caithness S10 Clackmannanshire S11 Dumfriesshire S12 Dunbartonshire Wales W01 - Anglesey W02 Brecknockshire W03 Caernarfonshire W04 Carmarthenshire W05 Cardiganshire W06 Denbighshire W07 Flintshire W08 Glamorgan W09 Merioneth W10 Monmouthshire W11 Montgomeryshire W12 Pembrokshire W13 - Radnorshire E19 Hertfordshire E20 Huntingdonshire E21 Isle of Wight E22 Kent E23 Lancashire E24 Leicestershire E25 Lincolnshire E26 Merseyside E27 Middlesex E28 Norfolk E29 Northamptonshire E30 Northumberland E31 North Humberside E32 North Yorkshire E33 Nottinghamshire E34 Oxfordshire E35 Rutland E36 Shropshire S13 East Lothian S14 Fife S15 Inverness-shire S16 Kincardineshire S17 Kinross-shire S18 Kirkcudbrightshire S19 Lanarkshire S20 Midlothian S21 Morayshire S22 Nairnshire S23 Orkney S24 Peeblesshire Northern Ireland NI1 Antrim NI2 Armagh NI3 Londonderry NI4 Down NI5 Fermanagh NI6 Tyrone E37 Somerset E38 South Humberside E39 South Yorkshire E40 Staffordshire E41 Suffolk E42 Surrey E43 Sussex E44 Warwickshire E45 West Midlands E46 Westmorland E47 West Suffolk E48 West Sussex E49 West Yorkshire E50 Wiltshire E51 Worcestershire E52 - Yorkshire S25 Perthshire S26 Renfrewshire S27 Ross-shire S28 Roxburghshire S29 Selkirkshire S30 Shetland S31 Stirlingshire S32 - Sutherland S33 West Lothian S34 - Wigtownshire If you have any questions related to this document, please us at support@betterimpact.com 6
7 Republic of Ireland: Counties R01 - Antrim R02 - Armagh R03 - Carlow R04 - Cavan R05 - Clare R06 - Cork R07 - Derry R08 - Donegal R09 - Down R10 Dublin 01 R11 Dublin 02 R12 Dublin 03 R13 Dublin 04 R14 Dublin 05 R15 Dublin 06 R16 Dublin 06W R17 Dublin 07 R18 Dublin 08 R19 Dublin 09 R20 Dublin 10 R21 Dublin 11 R22 Dublin 12 R23 Dublin 13 R24 Dublin 14 R25 Dublin 15 R26 Dublin 16 R27 Dublin 17 R28 Dublin 18 R29 Dublin 20 R30 Dublin 22 R31 Dublin 24 R32 Dublin County R33 - Fermanagh R34 - Galway R35 - Kerry R36 Kildare R37 - Kilkenny R38 - Laois R39 - Leitrim R40 - Limerick R41 - Longford R42 - Louth R43 - Mayo R44 - Meath R45 - Monaghan R46 - Offaly R47 - Roscommon R48 - Sligo R49 - Tipperary R50 Tyrone R51 Waterford R52 West Meath R53 Wexford R54 - Wicklow If you have any questions related to this document, please us at support@betterimpact.com 7
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