The Regional Municipality of Halton. Chair and Members of the Planning and Public Works Committee. PW Royal Bank of Canada Canadian Open

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1 Approved - Planning and Public Works - Jun 15, 2016 Adopted - Regional Council - Jun 22, 2016 The Regional Municipality of Halton Report To: From: Chair and Members of the Planning and Public Works Committee Jim Harnum, Commissioner, Public Works Date: June 15, 2016 Report No. - Re: PW Royal Bank of Canada Canadian Open RECOMMENDATION REPORT THAT Report No. PW re: 2016 Royal Bank of Canada Canadian Open be received for information. Executive Summary The Glen Abbey Golf Club in the Town of Oakville will be hosting the 2016 Royal Bank of Canada Canadian Open from Monday, July 18 to Sunday, July 24, A running race connected to the Canadian Open will be held on Saturday, July 16, 2016 within the Glen Abbey golf course. Planned traffic impacts along Dorval Drive (Regional Road 17) and Upper Middle Road (Regional Road 38) will occur during the Canadian Open. Authority has been granted to allow for temporary lane restrictions and road closures on Dorval Drive and Upper Middle Road. Public Works staff have developed a thorough traffic management plan to address the event s increased impact to the Regional Road network. Background The 2016 Royal Bank of Canada Canadian Open will be held at the Glen Abbey Golf Club in the Town of Oakville on Saturday, July 16, 2016 and from Monday, July 18 to Sunday, July 24, The addition of a running race on Saturday, July 16, 2016 within the Glen Abbey golf course is a new event for

2 During this event, there will be planned traffic impacts along Dorval Drive (Regional Road 17) and Upper Middle Road (Regional Road 38). Discussion In order to facilitate the Canadian Open golf tournament, the Town of Oakville s Road and Works Operations, Recreation and Culture and Economic Development departments have prepared an extensive report for the Royal Canadian Golf Association for planning purposes as well as to mitigate any issues related to the following: Event parking and bus shuttles; Traffic Management Plans; Project Co-ordination (Capital); Directional and advance signs; On-Site vending; On-Site events (Fireworks are not planned for 2016); Event banners. In addition, a stakeholder committee, including representation from the Town of Oakville, Halton Region, Golf Canada, and Emergency Services have been meeting monthly since September 2015 to assist Golf Canada with the co-ordination of this year s event. Traffic Management This year a sub-committee led by Regional Public Works Road Operations staff was established to address the increased impact to the Regional Road network as well as develop a thorough traffic management plan. As per the Commissioner of Public Works delegated authority, temporary lane restrictions and road closures have been granted for the event on Dorval Drive and Upper Middle Road in order to stage spectator and shuttle entry and vendor / supply deliveries to the Glen Abbey Golf Course as detailed below: Closure of the north bound curb lane on Dorval Drive from Leewood Drive to Monastery Drive. This will be a partial closure from 5:00 a.m. to 2:00 p.m. on Saturday, July 16, (during the 5K run) and from Monday, July 18 (5:00 a.m.) to Saturday, July 24 (8:00 p.m.). This is necessary to establish parking shuttle staging areas for spectator shuttle busses. Police officers will be in the area to ensure public safety. Closure of northbound lanes on Dorval Drive from North Service Road to Old- Abbey Lane. This closure will be required from 4:00 p.m. to 8:00 p.m. on Saturday, July 23 and Sunday, July 24, This is a result of safety concerns raised on the last day of the 2015 event as spectators exited the course in mass numbers at end of tournament play. The planned detour for this road closure will be North Service Road westbound, Notting Hill Gate northbound to Upper Middle 2

3 Road. This road closure has been approved through Delegated Authority (Temporary Closing of Highways/Regional Roads for Repairs and Improvements) Closure of the eastbound curb lane on Upper Middle Road from Dorval Drive to the east abutment of the Smith-Triller Viaduct. This will be a partial closure during the entire week of the event from Monday, July 18 (5:00 a.m.) to Saturday, July 24 (8:00 p.m.). This proposed closure will be used exclusively for the volunteer shuttle bus drop-off/pick-up areas. Volunteers will walk from Upper Middle Road via Abbeydale Court and Golfview Court to access the back entrance to the course. Traffic Demand Management initiative of a Valet Bicycle parking service / corral area for patrons who cycle to and from the event. The location for the corral is the southwest corner of Dorval Drive / Old Abbey Lane. This initiative was well received by event goers in 2009, 2013 and A combined event ticket / transit pass with Metrolinx (return ride included) will be in place this year to provide an alternate mode of transportation to the event. As in previous years, the Town of Oakville will be providing roadway operations services (traffic control delineation, signage, etc.) during the Canadian Open. Although Dorval Drive and Upper Middle Road are under Regional jurisdiction, the Town of Oakville will be providing traffic control delineation and signage layout services in-kind. Town of Oakville staff will be on duty full-time during periods of tournament activity while the traffic control plans are operational to ensure they are working effectively. As well, the Halton Regional Police Service have committed to supplying the necessary resources to ensure public safety and flow of traffic for the event. Event Parking Halton Region and Town of Oakville staff have worked with Golf Canada to develop bus shuttle service routing to maximize efficiency. Golf Canada has secured the following sites for parking with shuttle services during the event: Sheridan College (general public) GO Transit Bronte and Oakville stations (general public) Halton Public and Catholic School board properties (reserved VIP): o Abbey Lane Elementary School (Old Abbey Lane) o Mother Teresa Elementary School (Westoak Trails/Fourth Line) o Church of the Incarnation (Old Abbey Lane) Hydro One lands (Media): o South side of Upper Middle Road west of Dorval Drive o Oxford Avenue and Old Upper Middle Road In addition, the following Town of Oakville sites may be utilized: o North Oakville Operations Yard (volunteers) 3

4 Communications o Former Oakville Public Works Yard at 2274 Trafalgar Road (backup alternate) o 16 Mile Creek Sports Center (backup alternate subject to availability) o Glen Abbey Recreation Center (backup alternate subject to availability The Town of Oakville will be coordinating with Golf Canada to provide links on the Town of Oakville and Halton Region s website, the use of social media to promote the Canadian Open and to provide additional Town of Oakville related information. Advance notice will be given to motorists through static signage and variable message boards along the roadside on Dorval Drive two weeks in advance (i.e., deployment of signs on Monday, July 4, 201) of the road closure scheduled to commence on Monday, July 18, Finally, the Town of Oakville is coordinating the delivery of letters through a third party service to affected residents in the Fairway Hills / Glen Abbey area specifically, for the planned road closure of Dorval Drive. The Town of Oakville s Parking and Communications group is developing and will implement a communications plan for area residents regarding parking restrictions and road closures. 4

5 FINANCIAL/PROGRAM IMPLICATIONS There are no financial implications associated with this report. Respectfully submitted, Rob Rivers CET Director, Waste Management and Road Operations Jim Harnum Commissioner, Public Works Approved by Jane MacCaskill Chief Administrative Officer If you have any questions on the content of this report, please contact: Nathan Stewart Tel. # 7644 Bob Wicklund Tel. # 7607 Rob Rivers Tel. # 8289 Attachments: None 5