WELCOME TO CAMP! everything you need to know about the best 5 weeks of your summer!

Transcription

1 WELCOME TO CAMP! everything you need to know about the best 5 weeks of your summer!

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3 WELCOME WELCOME TO EAGLE LAKE CREW CAMP! We re so excited that you ve chosen our CREW program here on our beautiful Overnight camp property, which we ve seen God uniquely bless and use to transform lives for nearly 60 years. Our prayer is that these five weeks would bring your camper face to face with Jesus and that they would be transformed by knowing him. Even more than making camp fun, our desire is to inspire Christ-centered love in the heart of your camper. Our highly trained counselors give your camper personal, one-on-one time to help him or her grow spiritually, and model what it means to walk with Christ. Thank you for choosing Eagle Lake CREW Camp! We can t wait to see what God has in store for all of us this summer. Director of Camping Ministries, Mark Heffentrager

4 PACKING LIST Backpack (i.e. school backpack) Battery operated alarm clock Complete Bible, journal, and pen Flashlight/Headlamp 2-3 Jeans Laundry Bag (mesh or cloth) Long Sleeve shirt Nice Clothes for Banquet Night (1 set) Rain jacket and warm jacket Sandals with back strap 2-3 Shorts Socks and Underwear Sunscreen Sweatshirt Swim Suit (girls one piece only) Tennis shoes Toiletries and tote 2 Towels (1 beach towel, 1 bath towel) 3-4 T-shirts Warm sleeping bag (rated at least 30 o ) Watch Water Bottle Work Clothes (2 sets able to get dirty) Optional: Camera Fishing Pole Hat and Sunglasses Letter writing materials Running Gear Shower Shoes

5 HOW TO PACK Each tent has 5 bunk beds, so we recommend packing in either plastic bins or suitcases that are less than 16 tall in order to fit under the bunks. Laundry will be done 3 times during a camper s Crew session, so plan to pack clothes for about 10 days. Eagle Lake is not responsible for lost laundry, so make sure you label each item of clothing so that it does not get mixed up in the wash! CLOTHING Because we want to create a safe environment that allows campers to focus on building friendships, only modest clothing is permissible. For females this excludes: strapless or spaghetti strap tops, two-piece bathing suits, short shorts (3 inch inseam or less), sheer tops, and leggings worn as pants. For males this excludes pants or shorts worn exposing boxers/underwear, and shirts must be worn at all times unless participating in beach activities. Campers will be asked to change if they wear these. Unscheduled laundry will only be done in case of an emergency. Crew campers are required to wear closed toed shoes when working, and long pants must be worn while working in the kitchen. ES TH WORK CLO

6 FORMS rm ation Fo l Examin ctitioner nurse pra m sician or this for it. dical phy st have nsed me d without pers mu by a lice admitte pleted not be p. All cam st be com attending cam p. Campers can ation mu per cam min at cam Exa of ive l nths Physica they arr (12) mo m when twelve in the h with wit ted and comple Physica Please submit your required online camper forms (along with any payment due) at least two weeks prior to camp. Login to your online registration account at to complete all camper forms. First Camper Name Last ensed Me by Lic endations comm h Care Re Healt ed this I examin ual on individ BP. (date). Height. Weight. is not rsonnel dical Pe able to ate particip m. p progra ve cam in an acti nt is ditions applica ng con above followi nion, the an for the a physici care of under the In my opi licant is The app sician. phy child s p by the cam l n to the ion) origina ion give -prescript in the horizat and non Keep it (if a tten aut camp. ription sician with wri time at en (presc bing phy camper our entire prescri se note last the ed to the tifies the tion to ne. Plea inister medici medica ions to that iden y be adm e of the medicat /bottle will onl er enam ing unt r-th nes the packag r-the-co gs, ove Medici g), and TANT: with ove ption dru scrap. ption dru IMPOR per will stocked prescri prescri ghs, and iciently luding t the cam hes, cou y is suff nes (inc with ents) tha t headac medici infirmar dicines supplem s of mos list ALL only me demand mins, or nes Please inister medici meet the nes, vita will adm an (or r medici e Camp counte s physici enough Eagle Lak camper Bring ). camp. the ers at take g ord tions from standin instruc written written is). camp s ine bas in the (on a rout listed ications s NO med on take ws: This pers day as follo n each ications time take med s Specific on take This pers Dosage s Medicine Being Tak tten by st be wri Med #1 ns for Instructio an) physici (mu tering adminis Med #2 ns for Instructio Specific n time take tte st be wri (mu tering adminis Med #3 ns for Instructio Specific n time take each day Dosage tten by st be wri an) physici (mu tering adminis ns for Instructio Specific Dosage Med #4 adm st ing (mu inister tten by be wri an) physici Immunization Record (If you have chosen not to immunize your child, please provide a written statement of exemption) each day Dosage sician) n by phy FORMS TO BRING TO CAMP ON OPENING DAY Physical Examination Form (Current within 12 months) The Physical Exam Form is required for camper attendance and must be signed by a licensed medical physician or nurse practitioner. Please bring your completed form with you to camp on opening day. n time take each day MEDICINES (INCLUDING PRESCRIPTION, OVER THE COUNTER, VITAMINS, AND SUPPLEMENTS) Due to recent changes in Colorado State Law, medicines may only be administered to a camper with written authorization and instructions given to Eagle Lake by the camper s physician. This written authorization must be included on the Physical Examination Form.

7 CAMP STORE The Camp Store is a favorite destination of Crew campers! Here campers may purchase snacks, ice cream, camp gear, clothing, and other fun items. SPENDING MONEY Login to your online registration account at eaglelakecamps.com to deposit money into your camper s store account prior to your arrival at camp. Monitor and manage store funds and purchases, as well as deposit additional money if needed, throughout your camper s 5 weeks on your online store account. Please note: We do not accept cash. At the end of the session, any remaining store credit is refunded back to the original credit/debit card used to make store card deposit. The recommended store card amount is between $75 and $100. SUNGL A $3 SSES SWEATSHIRTS $20-30 T-SHIR TS $12-15 S HAT $

8 Connect with your Camper PHONE CALLS Purchase a one-way pack to send love to your camper while they are at camp. s are printed and distributed to campers four times a week at dinner. Please allow up to 36 hours for delivery. Time for personal phone calls may be provided on Friday afternoon or Saturday afternoon/evening. Time on the phone is limited due to the number of Crew campers that need to connect with family during this allotted time. We cannot guarantee that campers will have time every week to contact their families, but we do try our best to connect them with you. MAIL When mailing letters or packages, please allow up to 7-10 days for delivery. Mail will be delivered on Monday, Wednesday, Thursday and Friday. Use format and address below for optimal delivery: Eagle Lake Camp First & Last Name, Camper, CREW PO Box 6819 Colorado Springs, CO VISITING YOUR CAMPER We would love for you to visit your Crew camper. Guests are welcome to visit on assigned Sundays. If you would like to join your Crew camper for Chapel and/or Brunch during your visit, please go to for more information and to sign up. Brunch is $5.00 per person and will be charged to the Crew camper s store account.

9 TRANSPORTATION IF ARRIVING BY CAR Driving directions are available at Allow at least one hour drive time from Colorado Springs. Please note: cell phone service is not available along much of Rampart Range Road; it is a good idea to print directions rather than rely on your smart phone s GPS. IF ARRIVING BY PLANE Eagle Lake offers complimentary shuttle accommodations to and from Eagle Lake for campers flying into the Colorado Springs (COS) airport. Reserve your shuttle by logging into your account at eaglelakecamps.com. Eagle Lake cannot transport campers without a confirmed shuttle reservation. Be sure to include exact flight information. Please schedule your flight to arrive between 12:00 PM and 3:00 PM on opening Saturday, and depart between 8:00 and 11:00 on closing Friday. PICK UP AUTHORIZATION Eagle Lake will only release campers to the parent/guardian who registered the child for camp. Please login to your online registration account and complete the Pick-up Authorization section to authorize a second parent/friend/family member to pick up your child from camp. Rampart Range Road Woodland Park

10 OPENING DAY 1 y on sattuhredrae! Star 4 Arrive at Eagle Lake between 4:00 and 4:30 PM on opening day. 2 3 When you arrive, you will be greeted at your car by our friendly summer staff who will take your luggage to your tent! From the parking lot, head to the lower level of our Dining Hall. Here you will meet our Check In Team who will help you with your camper forms. 5 6 Next, you will be directed to our Med Staff who will take any camper medications and special health instructions. At 5: 00 PM, parents are invited to join us in the Upper Level of the Dining Hall for a brief Q & A with our Crew Director. We ll take care of the rest, and see you again in 5 weeks!

11 CLOSING DAY Gates open 8:30 am on closing day. Campers should be picked up between 8:30 am and 10:30 am on Friday. When you arrive in the parking lot, an Eagle Lake staff member will greet you and direct you to check out. From there we will connect you with your camper. Here are a few things to remember before you leave: Have your photo ID available as you check-out. Our staff will check to make sure it matches one of the names on your Pick-up Authorization Form. Retrieve your camper s leftover medication(s) from our Med Staff Double check to ensure all bags (and sleeping bag) made it to the car. Browse the Lost & Found table to rescue any lost items. get Don t foorto ID! your Phr top priority ou Safety is l only release wil rized and we to autho campers ividuals. ind

12 OTHER POLICIES AND PROCEDURES PAYMENT/REFUND/CANCELLATION POLICIES All checks must be made payable to The Navigators. Camp balance is due, in full, two weeks prior to the camp start date. If balance is not paid before the camper arrives at camp, Eagle Lake reserves the right to charge your credit card on file for your remaining balance. No refund will be made for dismissals due to disciplinary action, late arrival, or early departure. Refunds of the full tuition minus the $50 non-refundable deposit may be given if the request is legitimate and is made in writing more than two weeks prior to the scheduled camp week. Otherwise, refund requests will be handled on a case-by-case basis. PERSONAL FOOD There is limited space for personal food. Family and friends are more than welcome to send care packages to their favorite crew member. If a crew member has medical or nutritional needs, we are more than willing to accommodate the crew member s food supply. MEDICATIONS All medicines (including prescription, over the counter, vitamins, and supplements) must be checked on opening day with one of our camp medical staff, along with written instructions from the camper s doctor. To best protect your camper, our medical staff keeps all medications (with the exception of inhalers and epi pens) and distributes them at the time they need to be taken by the camper. You do not need to bring over-the-counter medications as our infirmary is sufficiently stocked to meet the demands of most headaches, coughs and scrapes. If you have specific questions, please contact the Eagle Lake office. CONTRABAND Alcohol, tobacco, drugs (with the exception of prescription medications), knives, guns and fireworks are not permitted at Eagle Lake during your time with us. Consequence of possession or use is grounds for dismissal. See the Policies and Procedures form for the list of other items, such as electronics and non-christian books, not permitted at camp. These will be collected on the first day and held in locked areas to be returned at the end of your camper s 5 weeks.

13 OTHER POLICIES AND PROCEDURES (continued) LOST AND FOUND All personal items should be clearly marked with first and last name. While not responsible for lost items, Eagle Lake catalogs lost and found for possible return. Items not claimed within two weeks of the camp session are donated to local charities. CELL PHONES AND ELECTRONICS We request that campers do not bring cell phones or other electronic devices to camp. We want to give them a chance to unplug for the time they are there, and experience God in His creation! If a camper does bring an electronic device we will keep it safe for them in our office until returning it at the end of their session. INJURY OR ILLNESS If your child is from Colorado: After 24 hours of being in the Infirmary, we will ask you to come pick up your child and proceed with whatever medical care is needed for their full recovery. If your child is from out of town: After 24 hours of being in the Infirmary, we will take your child to urgent care to receive treatment. Upon returning from urgent care, your child will have 48 hours to fully recover. After 48 hours if they are still sick, we will ask for you to make arrangements for them to return home so they may fully recover. In the event of an injury or illness, your child will be treated to the best of our ability. If Eagle Lake determines that a camper s condition requires treatment beyond our medical team s abilities, urgent care or emergency room treatment will be sought. If you express concern or disapproval regarding the use of outside medical care, you may chose to come pick up your camper from Eagle Lake within 3 hours of first contact. If you cannot pick up your camper within 3 hours, Eagle Lake will continue with the course of action that we determine is in the best interest of the camper and camp.

14 OTHER POLICIES AND PROCEDURES (continued) FREE TIME EXPECTATIONS Each day Crew campers will be given free time without work responsibilities. All free time will be supervised. At no time should campers be anywhere on property without a counselor or director s knowledge. At no time should two campers be alone together. Please travel in groups of three and come back to the Lower I before going to another location. COMMITMENT Crew campers are expected to fulfill their term commitments. Early dismissals or days off are only granted in an emergency or if cleared by the Crew Director prior to the camp session. WEEKEND TIME Each Crew camper will receive 24 hours each week during which he/she will be involved in activities, team bonding and personal development. This time is designed for the crew to be together. We ask that you not plan weekend getaways without pre-session permission given by the Crew Director. DISCIPLINARY PROCEDURES Crew staff has the right to discipline Crew campers if rules are broken. All discipline is run through the Crew Director to ensure the discipline is appropriate. A loss of free time or special jobs may be added to the day if rules are broken. Disciplinary Procedures include: 1. Verbal Warning 2. Meeting with Director and/or P.C. 3. Contact with parents 4. Dismissal

15 Contact Information QUESTIONS Visit the Eagle Lake web site at for the most current information on programs, staff, dates, prices, and other frequently asked questions. If you would like to speak with someone, the Eagle Lake office is open Monday -Thursday from 8:00am-4:00pm (MST) and Friday from 8:00am -12:00pm (MST). OFFICE NUMBER: OFFICE WEBSITE LINK: ADDRESS: Eagle Lake Camps PO Box 6819 Colorado Springs, CO COLORADO DEPARTMENT OF HUMAN SERVICES Eagle Lake Camp is a licensed child care provider by the state of Colorado. COLORADO DEPARTMENT OF HUMAN SERVICES DIVISION OF CHILD CARE 1575 Sherman Street, 1st Floor Denver, CO PHONE NUMBER: FAX NUMBER:

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