Silver Wheels Cycling Club RWGPS Advanced Route Planning Training Module 2017

Transcription

1 Silver Wheels Cycling Club RWGPS Advanced Route Planning Training Module Overview 2. Getting your RWGPS Account and Joining our Club page. 3. Club Account 4. Phone App (android and iphone) 5. Personal Starter Account 6. Garmin 7. Route Planning 8. Advanced Route Planning There are 8 Modules created by Silver Wheels that help explain RWGPS. This module is for Advanced Route Planning in the Club Account. 1

2 Online Help is Your Friend Your first stop for assistance is the Help Section. Once logged into either your Personal Account or the Club Account, the Help Button is along the top row. Look for the category you are interested in, or type key words into the search bar. In the training modules, look for links to RWGPS help with detailed information, screen shots and videos. Please use the training modules in the spirit in which they were intended. The RWGPS online help is the authority, our modules are simply our best effort in making the transition period a bit easier for you. We did not test every operating system or every browser. Things may have changed or happen differently than expected. Just like on a Silver Wheels ride.. 2

3 DECISIONS WE MADE The RWGPS Committee decided to make most Club routes Public, like WA is today. You may want to keep your private info off online screens and PDFs. As you are working on a route, it should be in Route Manager view only. We agreed on a Route naming convention for a Library Route. By adding the ride date and the ride leader s name to the front of a Library Route name, it becomes a Planned Calendar Event Route. We want each route to have at least two Tags, an owner tag and a specific starting location tag. You are able to filter on one Tag at a time in the Route Library. If there is something else notable about the route, like a Food Stop, you can add a third tag. Tags are not seen on the smart phone app. Location - please eave it alone - whatever RWGPS uses, leave it for now. Route Mangers will all initially also get the Member Manager s role. See slide 14. Back up your own routes if you are making large changes. A backup is good for 7 days. Rob will periodically back up as well. 3

4 5 Main Sections of Club Page As a Route Manager Sees Them Top Information - Route Managers can see three buttons. Stay out of settings and billing buttons, let the designated Admin handle these parts. Please don't change the narrative in the Settings button. You sign into the Club as a Route Manger using the SIGN INTO CLUB Button; you will see a yellow bar across the top of the page. See page 5. Message Board - See page 6. Event Calendar - See page 11 through page 13. Route Library - See page 7 through page 10. Members List - See page 14. You will get confused as to where you are and what role you are in and the yellow bar is at the top of the page, so you may have to arrow up at times to see your status. You can have multiple pages of RWGPS open in different tabs or window but that gets odd too. 4

5 Moving Between Club and Personal Accounts As a Route Manager, to go from the Club Account to your Personal account, you need to click Sign Out of Club and then click on HOME to go to your Personal Starter Account page. To return to the Club Account, click the Silver Wheels icon under the Club section of your Personal Starter Account. If you are on the Club page but are not signed into the Club and you click either the Routes or Rides across the top row of the Club account, you go to your Personal Ride or Route page. If you are signed into Club and click Rides in the top row, you go to a weird page I don't fully understand but it looks like the uploaded Garmin ride related activity. Click Routes and you just go further down the same page to the Club Route Library. 5

6 MESSAGES - Differences Many clubs turn Messages off - we are going to see if it gets used. You can start a thread as a Route Manger. If you are signed into the Club account, the name will show as Silver Wheels on the message. If you are not signed into the Club, the personal display name you set up in your Profile will appear. A Route Manager can edit or delete a Club message or anyone s personal messages when you are signed out of the club - seems counter intuitive - no yellow bar means you can edit. Privacy Settings for messages can be set to Public, Club Members or Route Managers. When you save a Message, make sure you pick the right Privacy level, it is very easy to forget to add it. Also, once the message is saved, you can t visually tell what the Privacy level is unless you go into another Member s account that is not a Route Manager. If you can, please try to lead off your messages with the Privacy you are going to select when you save it. Route Manager questions have their own thread that members can t see. Route Managers can monitor and answer questions in either the Member thread or the Route Manger thread. It can be difficult to figure out what a member sees different than you do as a Route Manager. 6

7 ROUTE LIBRARY - Differences Once a Route Manager sign into the Club Account, they can also see Routes in Route Manager Planning. Route Managers will see boxes at the front of each Route row that can be used to select a route, or multiple routes, to perform the same maintenance at one time. The Gear icon near the end of each Route row, lets a Route Manager see who created and edited a Route, with the dates and if any change log comments were entered. If a Route Manager edits a route for some reason, please indicate what you did in the Changelog Notes, especially if it is not your route. To open a Route in the Club when you are signed in as a Route Manager in Edit, click on View. As a Member, you just click on the route name to open. If a Route Manager is signed into the Club clicks on a Route Name in the Library view, it puts the field into Edit mode so you can change the route name here rather than opening the Route, going into Edit and either changing the title in the name bar or saving the route and changing the name in the save process. Filters and csv export for use in spreadsheets works the same way. club-route-library#export-csv 7

8 Library Route Naming We broke the Route naming into two parts: the Library Route name and once a Library Route has a date scheduled to ride on the WA calendar, we have the Planned Calendar Event Route name. A Library Route should start with the General Direction the route is going - use North, South, East, West, NE, NW, SE and SW. This is needed to allow for sorting as we get more routes. It is ok to use a general name if it is a well known club route, like Bob s Hill Ride, or it is perfectly clear what the route is all about. After the direction, you should use a description of the major roads, cities, and/or major landmarks, separated by commas. There is no need to put the starting city in your title, as the location from RWGPS gives us that information and the location is available in the Route Library and on the mobile apps - ex: Oberlin, OH, or Erie County, OH. When you schedule a ride on Wild Apricot through Tom Weber, and you know the route you are going to use, then you need to add the date of the ride and your name to the start of the route name. More information and examples are on page 13. Tag information is on the next two pages. 8

9 Tag, you re it Route Managers are responsible for adding Tags to the routes they create and own in the Route Library. When you put your Tag into the box, you have to hit enter to get it to be recognized, and you will see the tag with a line underneath, before you should click Add Tags or Remove Tags. A starting point Tag, using the list on the next page, should be used as your first tag. If the starting point you are using is not on the list as it is used infrequently for RWGPS rides, you can just type out the starting point as the Tag. This lets us sort the tag column by starting location. Your first name should be used as the second Tag on all of your routes (or you can use a nickname or your last name, especially if your first name is the same as another Route Manager). Route Managers that lead a ride using someone else s route, can add their initials as a Tag if they want to be able to track that route in the future more easily. It is a bit odd that you don t Tag a Route while you are saving it - it is a separate step you need to remember to do after you save the route and go find it in the Library listing. You can tag more than one Route at a time using the boxes. 9

10 Starting Point Acronyms AC Ace Hardware Parking Lot, Oberlin GOR Greg Orlowski Residence BC Beaver Creek OD Oberlin Depot BO Burr Oak RHC Redhead Ciderhouse at Burnham Orchards BP Bacci Park RRN Rocky River Nature Center BV Bay Village Cooperative SP Sherod Park CR Columbia Reservation TL Twin lakes CV Carlisle Visitor Center VVV Vermilion Valley Vineyard DD Day s Dam WE Wakeman Elevator DM Dan Martin Residence WLP Wallace Lake Park FSP Findley State Park WP Willow Park IH Indian Hollow WR Wellington Reservation MC Marty s Cycle WRP Walker Road Park We will add other Starting Points if we see multiple rides starting from a location. 10

11 EVENTS CALENDAR - Differences A Route Manager sees the same Event Calendar view as a Member does, with one exception. When you are signed into the Club, and you are in the Events with Routes view, (three horizontal line icon) you can see the Event s privacy setting. ridewithgps.com/help/club-events#eventlist 11

12 Simple Event vs. Event with Route(s) To create an event after Tom has added your ride to the WA calendar, a Route Manager signs into the Club page and clicks on the calendar day they want to lead a ride on. Click the day and a popup box appears for you to pick either a Simple Event or an Event with Routes. When you create a Simple Event, you add a sentence or two in a pop-up description section. When you click on a completed Simple Event, it simply expands to show the comments. ridewithgps.com/help/club-events#simple-events. A Simple Event can not be edited, so make sure you get it right, or you will doing it all over. When you create an Event with Routes, you actually create a separate Overview page for the entire Event and then you link all of your Routes to the Overview page. When you click on an Event with Routes from the Event Calendar, you go to the Overview Page. It has an RSVP button that when clicked and answered Yes, puts the Event on the user's Personal page and on their mobile app under My Events. Generally, we will only use Events with Routes for rides that have multiple routes like an all star ride such as Chili Wiener or Depot Days. or When you are looking at a listed Event to the left of the Calendar, you won t know whether it is Simple Event or an Event with Routes until you click on it. 12

13 Planned Calendar Event Routes - Or Where a Route gets a Date, to Become a Ride! When you add the Event to the Calendar, you need to change the Library Route s name, by adding the date of the scheduled ride (i.e., 3/31), and your first or last name at the start of the name. Try to keep the number of letters to a minimum as long titles will negatively impact mobile phone and Garmin users. (3/1, Rob, NE & SW Figure 8 or 4/2, Eva, South, Diagonal, West Rd, Hawley, West Rd) By putting the date first on a scheduled ride, an ascending alpha sort on the name using the online Route Library or the mobile phone app version will put all of the routes with dates on the top of the screen, making it easy for riders to find your route. Be aware that the 10th of the month will sort before the 9th of the month as the 1 in 10 is lower than the 9 in 9th. The same thing will happen when the months get into the double digits too. After the ride happens, or the date passes without a ride happening, you should go back into the Library and delete the ride date and your name, so the Route Name goes back to being a route without a ride scheduled. 13

14 MEMBERS SECTION We decided for now that all Route Mangers will also be Member Managers. A Member Manager can see our list of RWGPS members, can change people s roles (Route Manager, Billing Manager and Member Manager), and can make a member inactive. help/managing-club-members#assigning There is a filter by role drop down menu and the columns are all sortable. help/managing-club-members#search-member-list A Member Manager can send an to an individual club member by clicking on the envelope icon. See the bottom of this page If a Route Manager clicks on the far right column called View, they will go that member s Personal Page. You can export the members list to a csv file. You can invite members to join our RWGPS Club by sending them an Invitation Link, using the Invite Members icon. 14

15 ADVANCED FEATURES Read this and watch the video; Delete section in middle, at start or at end. Move the start of route. Add a route - Load an existing route and connect both - Copy ride to a route to the Club for tracing - Flatten elevation - Trim ends. Print maps and cues - and 15

16 Planning a Route in Club Plan a route in club, using the advanced features. Save it using our naming convention. Go to the Route Library and add tags for starting point and Route Manger name. Print and customize PDF cue sheet and maps. Use the Route Manager Checklist - resources/documents/rwgps%20route%20manager%20checklist.pdf. You can send your first route to Rob for a quick review if you are unsure of anything. Send ride notice to Tom for WA calendar, rename the RWGPS Route name to include the ride date and your name, and then set up the Route on the RWGPS Calendar as a Simple Event. 16

17 Copy Route from Club Account to Personal Account Make sure you are signed out of the Club account. From your personal account, find the route you want to move to the Club account. Go into Edit mode, click Save, and on the Add To Group, Event or Club box, pick Clubs - Silver Wheels Cycling Club. Go down to the Who can see it box, select Just me, it s private. Public in Personal = Public in Club, Just Me in Personal = Route Manager in Club, and Friends Only in Personal = Members in Club. Click Save, get a pop up box to go see your route in Club or close pop up to stay on Personal. 17

18 Copy Route from Club Account to Personal Account Because we picked Just me, its private, the route was saved as Route Manager only and because you are still in your Personal account as a Member trying to look at a Route Manager route, you need to sign into the Club before you can see the Route in the library. Once you are signed into the Club as a Route Manager, sort the Updated field so the newest routes are on top. Click on the View button to open the new Club Route. 18

19 Copy Route from Club Account to Personal Account You have successfully moved your personal route to the Club account, so you will have the extra benefits like Advanced Editing and Turn by Turn Navigation if using the mobile app. You may have to do some minor editing to get it ready to be a Public Club route; change the name, add tags, add POIs, add manual cues, etc. 19

20 Copy a Personal Ride into a Route and then Copy into a Club Route for Tracing into a Club Route with Cue Sheet To copy a recorded ride you took, so that you can create a cue sheet or use turn by turn navigation, go to your Personal Ride view and open the Ride. Click on Copy to My Routes, then select Edit My copy. Click Save and add it to the Silver Wheels Club account. The Who can see it? question is the same translation" from Personal to Club as shown on page 17. Select Just me, it s private to keep it in Route Manger view in Club. Click Save and you now have a ride without a cue sheet in the Club account. Sign into Club to see your ride. 20

21 Copy a Personal Ride into a Route and then copy into a Club Route for Tracing into a Club Route with Cue Sheet Go the Club and sign in and then go to the Route Library and find your ride. Click on View to open the ride. Put your Ride in Edit mode using the button on top right hand corner, then click the Edit button in the upper left hand corner, and then click Prepare for Tracing. 21

22 Copy a Personal Ride into a Route and then copy into a Club Route for Tracing into a Club Route with Cue Sheet In Tracing Mode, you will see a gray line where you rode your bike. Simply click on the route you want to use, leveraging the ride path you took and the cues will be developed as you go! Don't forget to make the necessary changes to the Club Route. 22

23 RANDOM TIPS Your printer may have options to adjust print sizes of cue sheets. You can also use your word processing tool to copy cue sheets and resize them to fit more than one on a page, or to make smaller than 4.25 inches wide. When you print a cue sheet and you want the ride leader s name and phone number on it, if the Route is Public, everyone with a RWGPS account can see your personal information. You can make the Route Members only for the ride and then remove your personal info after the ride and make Public again. Use control points on long stretches of road because when you go to edit, and try to just move a small portion, that whole stretch is going to move and it will get wonky. If you see a long stretch without a control point and you are going to move a portion, add control points at both points of the existing route by clicking points to create a smaller section you want to move. Shorten long cue sheet rows by editing - the NC Inland Trail description can be very long - it takes up cue space and is a long verbal announcement on your phone. When starting from Ace, you can use the Draw Lines feature to get out the back way by the Gas Holder to the trail. When you edit a route, please indicate what you did in the change log. Especially if it is not yours. There is a monthly What s New in Clubs that you can subscribe to here - help/whats-new-in-clubs 23