2018 PSO Profile Highlights and Tips. December 18, :00 3:00 PM

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1 2018 PSO Profile Highlights and Tips December 18, :00 3:00 PM

2 Call Logistics The PSOPPC will be presenting the 2018 PSO Profile Highlights and Tips. Please use the chat (Ask a Question) to submit questions. Questions will be answered at the end of the presentation. All user phones will be muted during the presentation. Today s presentation will be recorded.

3 Points to Keep in Mind New to the PSO Profile Submission Process? Contact the PSOPPC Help Desk to schedule a one-on-one session. PSOPPC Help Desk (866) support@psoppc.org 2018 PSO Profile submission deadline: February 15, Edits can be made after the deadline up to the release point of the next PSO Profile (i.e., 2019 PSO Profile). Active Level 2 user accounts are required to access the PSO Profile. Inactive accounts sign into your account using your current password and follow the steps to reactivate. Forgotten passwords select Forgot Password on the Sign In page of the PSOPPC website. Account registration go to the Account Setup page of the PSOPPC website to download a registration form.

4 Agenda 1. PSO Profile Submission Updates 2. PSO Profile Form Updates a. Review new Answer Value None b. PSO Profile question order c. Updated Answer Value NA d. Question 15 updated Answer Values 3. Assigning Pseudo Provider IDs 4. Submitting the Provider Profile Spreadsheet 5. Provider Profile Excel Report 6. Quick Reference Guide 7. Questions

5 No Paper Form Submission The PSOPPC will not accept submission of the PSO Profile form by mail for the 2018 reporting year. PSO Profile forms must be submitted using the following submission methods: PSOPPC Website Interface: PSO and Provider Profile Tool Extensible Markup Language (XML) Provider Profile Spreadsheet Submission Secure File Transfer Protocol (SFTP): Extensible Markup Language (XML) Provider Profile Spreadsheet Submission

6 Agenda 1. PSO Profile Submission Updates 2. PSO Profile Form Updates a. Review new Answer Value None b. PSO Profile question order c. Updated Answer Value NA d. Question 15 updated Answer Values 3. Assigning Pseudo Provider IDs 4. Submitting the Provider Profile Spreadsheet 5. Provider Profile Excel Report 6. Quick Reference Guide 7. Questions

7 Question 6 New Answer Value Question 6: Does the PSO provide any of the following resources/services? If None is selected, please do not select any other answer. New answer value = None

8 PSO Profile Question Order Question 8, Since the PSO was first listed, for which of the following areas has the PSO received reports? is now Question 12.

9 Updates to Answer Value NA NA = Not Available or Not Provided Where available on the PSO and Provider Profile, please use NA if either Not Available or Not Provided applies to your PSO. Questions 8-11

10 Question 15 Answer Values (1) Question 15: Please specify all categories of AHRQ Common Formats patient safety data that have been collected since the PSO was first listed. Answer values have been updated to include event categories for both CFER-H V1.2 and V2.0a.

11 Question 15 Answer Values (2) New Answer Values: Anesthesia Surgery Please select both if applicable Updated Answer Description: Device or Medical/Surgical Supply, including Health Information Technology (HIT)

12 Agenda 1. PSO Profile Submission Updates 2. PSO Profile Form Updates a. Review new Answer Value None b. PSO Profile question order c. Updated Answer Value NA d. Question 15 updated Answer Values 3. Assigning Pseudo Provider IDs 4. Provider Profile Excel Report 5. Submitting the Provider Profile Spreadsheet 6. Quick Reference Guide 7. Questions

13 Assigning Pseudo Provider IDs: Recommended Practices (1) 1. All data submissions to the PSOPPC for any given provider should use the same Pseudo ID as submitted previously for that provider. 2. A Pseudo ID is one which is fictitious and does not in any way resemble a direct provider identifier such as: Names Provider or Practitioner Internet Protocol (IP) Postal Address Credentialing address Information (other than Drug Enforcement Any secondary identifier town or city state and zip code) Administration (DEA) numbers that when combined with direct identifiers Telephone Numbers National Provider could disclose the true Fax Numbers Identification number identity of the provider Electronic Mail Certificate/License Addresses numbers Social Security Numbers Web Universal Resource Taxpayer Identification Locators (URLs) Numbers

14 Assigning Pseudo Provider IDs: Recommended Practices (2) 1.All submitted PSWP must be assigned a Pseudo ID in the Provider ID data element. 2.All PSWP for a given provider should contain the same Pseudo ID. 3.The Provider ID on the PSWP should match the Provider ID submitted for the provider on the PSO Provider Profile submission. 4.The PSOPPC recommends PSOs assign the Provider IDs at the Facility (entity) level. See Educational Brief Issue 40 - Recommended Practices for PSOs Assigning Pseudo Provider IDs for Data Submission to the PSOPPC for more information on assigning Pseudo Provider IDs.

15 Agenda 1. PSO Profile Submission Updates 2. PSO Profile Form Updates a. Review new Answer Value None b. PSO Profile question order c. Updated Answer Value NA d. Question 15 updated Answer Values 3. Assigning Pseudo Provider IDs 4. Submitting the Provider Profile Spreadsheet 5. Provider Profile Excel Report 6. Quick Reference Guide 7. Questions

16 Provider Profile Spreadsheet Submission The PSOPPC allows PSOs to submit Provider Profiles via XML and Spreadsheet Submission. The PSOPPC updated the Provider Profile Spreadsheet Submission to mirror the Profile Submission Detail Report. Please review AHRQ PSO and Provider Profile 2018 Technical Specifications Appendix A document.

17 Spreadsheet Submission Excel File Sample

18 Locating the Profile Submission webpage 1. Log into your account 2. Select PSO Profile on the left navigation menu 3. Select Submit Profile Data

19 Submitting Profile Data Submission Type: Test Submissions are only to verify if a file will be Rejected or Accepted. Production Submission must be selected as the Submission Type to submit Provider Profiles for the 2018 Reporting Year.

20 Processed Profile Submissions 1. Once the submission has been processed, go to the Processed Profile Data Submission table. 2. Select View Report. 3. View the detailed report for the submission.

21 Provider Profile Report

22 Agenda 1. PSO Profile Submission Updates 2. PSO Profile Form Updates a. Review new Answer Value None b. PSO Profile question order c. Updated Answer Value NA d. Question 15 updated Answer Values 3. Assigning Pseudo Provider IDs 4. Submitting the Provider Profile Spreadsheet 5. Provider Profile Excel Report 6. Quick Reference Guide 7. Questions

23 Provider Profile Excel Report Provider Profile Excel Reports can be generated from the PSOPPC website. PSOs can use the Excel Reports to easily review what changes were made over the years and determine what changes to make for 2018 Provider Profiles. A new tab has been added to the Report for Spreadsheet Data Submission.

24 Locating the Provider Profile Excel Report 1. Log into your account. 2. Select PSO Profile on the left navigation menu. 3. Select Manage PSO Profile.

25 Locating the Provider Profile Excel Report

26 Provider Profile Report The updated Provider Profile Report include two tabs: PSO Provider Profile List Provider List in Upload Format

27 Provider Profile List

28 Provider List in Upload Format

29 Provider List in Upload Format Using the Provider List in Upload Format tab: Manually copy information into a new spreadsheet. Use the Move or Copy function in Excel to create a new spreadsheet. Please Note: The Provider Profile Spreadsheet Data Submission Process only allows for one (1) spreadsheet tab to be submitted.

30 Agenda 1. PSO Profile Submission Updates 2. PSO Profile Form Updates a. Review new Answer Value None b. PSO Profile question order c. Updated Answer Value NA d. Question 15 updated Answer Values 3. Assigning Pseudo Provider IDs 4. Submitting the Provider Profile Spreadsheet 5. Provider Profile Excel Report 6. Quick Reference Guide 7. Questions

31 PSO Profile Quick Reference Guide Reference Materials Reference Materials PSO Profile Quick Reference Guide Download the PDF version of the PSO Profile Form PSO Profile Paper Form Register for a Level 2 User Account needed to access the PSO Profile Submitting PSO and Provider Profile information via XML Submitting PSO and Provider Profile information via Spreadsheet Submission PSOPPC Level 2 User Account Registration Form AHRQ PSO and Provider Profile Tech. Specs. for Data Submission from PSO to PSOPPC AHRQ PSO and Provider Profile 2018 Tech Specs Appendix A AHRQ PSO Provider Tech Specs for Spreadsheet Data Submission AHRQ PSO and Provider Profile 2018 Tech Specs Appendix A

32 PSO Profile Quick Reference Guide Carrying Over Profiles Carry Over Tips PSO Profile Quick Reference Guide Carrying over your 2017 PSO Profile to 2018 Carrying over your 2017 Provider Profiles to 2018 Review all answers after carry over Review all Other, please specify answers do any current answer categories relate? Generate the Provider Profile Excel Report first Review all Other, please specify answers do any current answer categories relate? Have the option to carry over a few or all profiles depending on your changes

33 PSO Profile Quick Reference Guide Mapping to the PSO Selection Tool PSO Profile Questions PSO Profile Quick Reference Guide PSO Profile 4. Does the PSO have a specific specialty focus? PSO Selection Tool PSO Specialty Mapping to PSO Selection Tool PSO Profile 5. Which of the following geographical area is the PSO available to serve? PSO Profile 6. Does the PSO provide any of the following resources/services? PSO Profile - 8. During the previous calendar year, how many individual and/or institutional provider contracts did the PSO have for services pursuant to the Patient Safety and Quality Improvement Act? PSO Profile Since the PSO was first listed, what type of patient safety reports are submitted to the PSO? PSO Profile 16. Since the PSO was first listed, has the PSO successfully submitted patient safety event data to the PSOPPC, including submission through a vendor? Region Served Report to PSOPPC Resources Provided Number of Provider Served Submission Format Report to PSOPPC

34 Provider Profile Quick Reference Guide Mapping to the PSO Selection Tool Provider Profile Quick Reference Guide Mapping to the PSO Selection Tool Provider Profile Questions Provider Profile 1. Type of Provider Provider Profile 2. What was the number of licensed beds at the end of the most recent calendar year for which data are available? PSO Selection Tool Provider Type Served Licensed Beds

35 Questions? Additional Information and Help Desk Support: PSOPPC Help Desk (866)

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