The Corporation of Delta COUNCIL REPORT Regular Meeting. Reclassification to the City of Delta

Transcription

1 The Corporation of Delta COUNCIL REPORT Regular Meeting F.10 To: From: Mayor and Council Office of the Chief Administrative Officer Date: September 25, 2017 Reclassification to the City of Delta RECOMMENDATIONS: A. THAT the position titles of Chief Administrative Officer and Municipal Clerk be changed to City Manager and City Clerk respectively and that Delta Municipal Officers Bylaw No. 5900, 2002 be amended accordingly. B. THAT staff develop a historical interactive timeline of Delta's history as part of the Parks, Recreation & Culture Department's cultural services outreach program. C. THAT copies of this report be provided to: i. The Honourable Carla Qualtrough, PC, Minister of Public Services and Procurement, Member of Parliament for Delta ii. iii. Ravi Kahlon, Parliamentary Secretary for Sport & Multiculturalism, Member of the Legislative Assembly, Delta-North, and Ian Paton, Member of the Legislative Assembly, Delta-South. PURPOSE: To provide an update regarding the Provincial government's recent approval of Delta's request to reclassify from a District Municipality to a City and update Delta's name to the City of Delta. As well, this report provides an update to Council with respect to work underway to recognize the name change and Delta's history, and to seek Council authority to change the official job title of two key city positions to reflect Delta's new name and classification. BACKGROUND: At the January 30, 2017 Regular Meeting, Council endorsed a report initiating an Alternative Approval Process seeking to change Delta's classification from a District Municipality to a City and update Delta's official name from The Corporation of Delta to the City of Delta. Key objectives associated with this initiative include: (1) to increase recognition of Delta's identity and role as a local government and (2) reduce confusion over the common assumption of Delta as a private business due to the inclusion of "The Corporation" in Delta's official name.

2 Page 2 of 4 Reclassification to the City of Delta September 25,2017 To clarify, a municipal classification and name change does not impact Delta's agricultural identity, municipal status or community names such as Ladner, Tsawwassen and North Delta; nor will this change impact taxes, assessments, grant funding opportunities, or Delta's zoning or agricultural land. To meet the Provincial legislative requirements for a municipal reclassification, Delta held an Alternative Approval Process, which closed on March 31,2017. At the May 15, 2017 Regular Meeting, Council endorsed a report from the Municipal Clerk certifying the results of the Alternative Approval Process held to obtain voter assent for Delta's reclassification. In total, Delta received 1,506 elector response forms opposing its classification change out of a total of 69,928 eligible voters, a figure representing 2.15 per cent of the Delta electorate. At the May 15, 2017 meeting, Council also approved a report to make a formal request to the BC government to change Delta's classification and accordingly update Delta's name, by Letters Patent, to the City of Delta. Initially, Delta was expecting a response within six to eight weeks of requesting a classification and name change. However, the May 9, 2017 BC Provincial Election and subsequent change in government led to delays in the approval process. DISCUSSION: On September 22, 2017, the Provincial government approved two Order in Councils: (1) Order No. 362 enclosed as Attachment A of this report, a new Letters Patent that officially reclassifies The Corporation of Delta as a city under the new name, City of Delta; and (2) Order No. 363, enclosed as Attachment B, which confirms Delta will retain all additional powers previously held as a District Municipality under its new city classification. These powers are related to drainage liability protections under Section 639 of the Local Government Act. As well, Section 3 of Order No. 362, Actions to be valid, confirms Delta's retention of all existing bylaws, permits, resolutions, licences, or other actions issued, made or passed by Council, which remain in full force and effect and do not require updating due to the name change. Next Steps Name Updates As outlined in previous reports, staff is seeking a phased implementation of Delta's new name to avoid incurring unnecessary costs and expenses. As a first order of business, Legal Services staff is working with the Land Titles Office to update Delta's name. As well, staff is updating various internal documents and templates to reflect Delta's new name. These documents are developed by staff using Microsoft Word and require minor updates by each department's designated staff member. As part of the official name change staff is recommending that the job titles for the Chief Administrative Officer and Municipal Clerk be updated to Oity Manager and City Clerk. Similar to Delta's name change request, staff is seeking to update these key positions to adopt the naming conventions used amongst many other Metro Vancouver municipalities. If approved staff will need to update Delta Municipal Officers Bylaw No.

3 Page 3 of 4 Reclassification to the City of Delta September 25, , 2002, to reflect the job title changes and reflect the current list of Municipal Officers for the City of Delta. Branding - Bulrush. Coat of Arms and Municipal Motto In term$ of branding, Delta's bulrush brand, Coat of Arms pnd municipal motto "Ours to Preserve by Hand and Heart" will not change, as these symbols remain integral to Delta; representing aspects of the municipality's past, present and future. However, as part of the reclassification process, Delta is required to notify the Canadian Heraldic Society of its reclassification and provide a copy of its new Letters Patent. Provincial staff has provided informal notification to the Chief Herald and Delta staff will follow up with a formal notification letter following endorsement of this report. Much of Delta's signage and stationery does not include or state "The Corporation of' but simply indicates "Delta". This provides significant cost savings for this project, as Delta's vehicle fleet and most of the park and wayfinding signage are already branded as "Delta" with the signature bulrush brand. With respect to online accounts, Delta already owns the "Delta.ca" website domain name so no changes are required. However, staff will be updating our social media account names from "CorpDelta" to "CityofDeltaBC" to reflect Delta's new name. Staff has reviewed this process and can confirm there are no direct costs associated with Delta's social media account name updates. Some stationery items, such as business cards, will require updating; however, Delta's strategy is to not replace these items immediately. Instead, Delta will replace stationery as supplies diminish to avoid incurring additional expenses related to its name change. A summary of the schedule of name updates required for stationery and signage is included as Attachment C. Event - Recognizing Delta as the Newest City in Canada Celebrations to recognize Delta's new name and city classification will be added to two pre-planned Canada 150 Skating Day events, both scheduled to be held on Sunday December 10,2017 as follows: Canada 150 Free Skate & Celebration of the City of Delta Ladner Leisure Centre 2:00pm to 4:00pm In partnership with South Delta Minor Hockey Association Sungod Recreation Centre 3:00pm to 5:00pm In partnership with North Delta Minor Hockey Association Delta has partnered with the North Delta Minor Hockey Association and the South Delta Minor Hockey Association to host local participation in these nation-wide skating parties. Public admission is free and will be funded through Federal government grants. Interactive Timeline of Delta's History As part of these events recognizing Canada's 150 th anniversary, Parks, Recreation and Culture staff is developing an interactive timeline of Delta's history. The timeline is designed to highlight significant milestones and successes in Delta's history and will be presented in static physical form. While one side of this interactive display will feature a municipal timeline of events, the other side seeks to engage the community to assist

4 j \. I Page 4 of 4 Reclassification to the City cif Delta September 25,2017 Delta in building its history, by enabling individuals to add their own community-based achievements. Additionally, a digital form of this timeline will be available through a touch-screen kiosk, with the opportunity to access additional archival information related to Delta's key milestones. Following the Canada 150 Skate celebrations, the timelines will be featured in Delta's recreation and seniors'. centres. Implications: Financial Implications - A total of $2,200 was spent on advertising this initiative in Delta's local newspapers. Any additional costs associated with the name updates cited in this report will be kept to a minimum and remain within the $5,000 project budget. Municipal information materials and stationery will be updated with Delta's new name gradually over time, on an as-needed basis when stock is out and requires replenishing. The two Canada 150 Skating events scheduled for December 10, 2017 will be funded by grant money or within existing, operating budgets. CONCLUSION: The BC Government has approved Delta's reclassification and name change to the City of Delta. Staff is providing Council with an update on plans to ensure the new name is reflected on report templates, various internal documents, and social media accounts. Additionally, Council's approval is sought to update the job titles for two key public positions (Chief Administrative Officer and Municipal Clerk) to City Manager and City Clerk. Delta has experienced significant change and growth since its 1879 incorporation as a District Municipality with roughly 252 residents to its current population of over 102,000 citizens. The municipality's new name, City of Delta, represents a progressive step towards clarifying Delta's identity and role as a key municipality within Metro Vancouver '- George V. Harvie Chief Administrative Officer Department submission prepared by: Lauren Munden, Senior Policy Analyst LM/m ATTACHMENTS: A. New Letters Patent and Order in Council 362 B. Order in Council 363 C. City of Delta Name Updates

5 Attachment fa' Page 1 of 3 PROVINCE OF BRITISH COLUMBIA ORDER OF THE LIEUTENANT GOVERNOR IN COUNCIL Order in Council No. 362 I Approved and Ordered September 22, 2017 Executive Council Chambers, Victoria On the recommendation of the undersigned, the Lieutenant Governor, by and with the advice and consent of the Executive Council, orders that Letters Patent, in the form attached, be issued to reclassify The Corporation of Delta as a city. Minister of Municipal Affairs and Housing &611/ IZMt::~,~, Presiding Member of the Executive Council Authority under which Order is made: Act and section: Other (specify): (This part is for administrative pulposes only and is not part of the Order.) Local Government Act, R.S.B.C. 2015, c. 1, s. 11 OIC ; OIC 237/ Page 1 of 3

6 Attachment 'A' Page 2 of 3 QCanaba f'robince of Jijrittsb <!Columbia JLetters f)atent QeU?abetb tbe 1eeconb, by the Grace of God, of the United Kingdom, Canada and Her Other Realms and Territories, Queen, Head of the Commonwealth, Defender of the Faith. To all to whom these presents shall come - Greeting. / /d/~l jlf(iniliter of jlf(unicipal %i'ffairli anb j!)ouliing Wbel'eas The Corporation of Delta was incorporated by Letters Patent issued on November 10, 1879 (Order in Council 1005/1879) and reincorporated by Letters Patent issued on August 18, 1888 (Order in Council ), and Wbereas a request has been received by the Minister of Municipal Affairs and Housing from the Council of The Corporation of Delta to change the classification of the municipality to a city, and Wbereas the Council of The Corporation of Delta has obtained electoral approval for the proposed change in classification, and Wbereas the Lieutenant Governor in Council considers it to be in the public interest to change the municipal classification as requested; ~obj {mow pe tbat We do by these presents proclaim and order as follows: Page 20f3

7 I Attachment 'A' Page 3 of 3 Class and name of municipality 1 The Corporation of Delta is reclassified as a city and the municipality is to be called and known by the name of the "city of Delta". References to municipality 2 On or after the date these Letters Patent are issued, a reference to The Corporation of Delta in any commercial paper, lease, licence, permit or other contract, instrument or document is deemed to be a reference to the City of Delta. Actions continue to be valid 3 All bylaws, permits, resolutions, licences or other actions passed, made, issued or otherwise approved by The Corporation of Delta remain in full force and effect as if passed, made, issued or otherwise approved by the City of Delta. 4 The Letters Patent issued on August 18, 1888,1or The Corporation of Delta are amended by repealing "The said Municipality shall be called and known by the name and style of "The Corporation of Delta."" and substituting "The said Municipality shall be called and known by the name and style of the "City of Delta."". ]1\ testimollp wbereof, We have caused these Our Letters to be made Patent and the Great Seal of Our Province of British Columbia to be hereunto affixed. WitneS'S', The Honourable Judith Guichon, Lieutenant Governor of Our Province of British Columbia, in Our City of Victoria, in Our Province, this 22nd day of September, two thousand seventeen and in the sixty-sixth year of Our Reign. ~p ilcommanb. (Q[ounter!)iunnture for tl)e rent ~en[) Page 3 of3

8 " PROVINCE OF BRITISH COLUMBIA ORDER OF THE LIEUTENANT GOVERNOR IN COUNCIL Order in Council No. 363, Approved and Ordered September 22, 2017 Attachment fbf Page 1 of 1 Executive Council Chambers, Victoria On the recommendation of the undersigned, the Lieutenant Governor, by and with the advice and consent of the Executive Council, orders that the City of Delta is granted the additional powers of a district municipality under section 639 of the Local Government Act. Minister of Municipal Affairs and Housing Presiding Member of the Executive Council (This part is for admillistrative plllposes ollly alld is 1I0t part of the Ortlel:) Authority under which Order is made: Act and section: Community Charter, S.B.C. 2003, c. 26, s. 281 Other: R page 1 of 1

9 ~.. "'-... ~'~._~-. '::-o-::--=-..;;:c:::_.~.. ~.;..... z...:=~+=- _ ~I"~_- _-..::-~.. _:.... _.. Del~a Attachment '(' Page 1 of 6 City of Delta Name Updates ITEM UPDATE I NOTES Delta Vehicle Decals N/ A I Delta bulrush brand featured on most of Delta's fleet; a few older works yard vehicles feature Corporation of Delta crest and will eventually be phased out Delta Seniors Buses N/ A I ONLINE ACCOUNTS Delta.ca Website icipal Facebook Page/Account Domain name already secured as Update bottom header, headings and terms of use/disclaimer Update 'About Delta' project page and any page that refers to the Comoration of Delta Update Domain Name 's Facebook Page Keep Keep Delta Community Animal Shelter Snap I N/ A Chat Keep --- Page 1.1

10 Attachment 'C' Page 2 of 6 ITEM UPDATE NOTES Delta Twitter Page rj Mayor's Twitter Page C Delta Instagram Acc.ount ~ Delta YouTube Account a Update Keep Update Update from CorpDelta STATIONERY & OFFICE SUPP LI ES Business Cards Letter head - Word Template Mayor Letterhead CAO Letterhead Delta Presentation Folders Podium Envelopes Brochures Delta Apparel - Jackets, hats, shirts, etc. Order once old stock has been used Communications to update templates Update each Department Letterhead template in Microsoft Word Order once old stock has been used Order once old stock has been used Order once old stock has been used Communications to update folder design Communications staff to remove Corporation of Delta lettering featured below the bulrush Order once old stock has been used Update electronic copy and print updated version once old stock has been used Most of Delta's apparel includes only the Delta bulrush logo Page I 2

11 Attachment 'C' Page 3 of 6 ITEM UPDATE I NOTES Advertisements, Public Notices & Publications Council Report & Memorandum Temolates Tax Notices Bylaw Tickets Dog \Vaste Bags Forms PowerPoint Presentation Templates I Advertising and Public Notice templates to be updated by Information Services staff in Microsoft Word Clerk's office to ensure local papers use Delta's updated name I Update report and memo templates in Microsoft Word I Delta bulrush brand on front of notice; back of notice text to be uodated once all old stock has been used I Brand and name to be updated once all old stock has been used I Order with new name once all old stock has been used I Each Department to update their form templates I Templates to be updated by Information Services staff WAYFIN DING SIG NS Welcome to Delta Community Wayfinding Signs - Ladner, Tsawwassen & North Delta Community Locator Highway Wayfinding Signs '.; ~ ~/i.'x~ =. : "'. -dt. ~"' Directional Signs (to Hospital, Police, Municipal Hall, etc.) '~~ 3 I Page I 3

12 Attachment 'C' Page 4 of 6 ITEM UPDATE I NOTES Delta Parks Wayfinding Signs Delta Heritage Marker Signs N/ A 1 Corporation of Delta featured; continued use of Corporation of Delta in a historic sign marker may be preferable Crop Identification Signs ~~ BARLEY Support Our Local Farmers - Westham 1 N/ A Island Wayfinding Sign Adopt-a-Street and Adopt-a- 1 N/ A Boulevard Signs Street Banners Delta Bus stop Advertisements I N/ A I N/ A Ladner' Electronic Reader board I Tsawwassen Electronic Reader board 1 North Delta Electronic Reader board 1 Existing Corporation of Delta logo on older signs, no need to replace, unless as part of life-cycle or revitalization project template updated in 2013 with Delta bulrush brand Corporation of Delta not featured Corporation of Delta text featured beneath the screen will eventually be covered with a reolacement oanel at minimal cost Corporation of Delta crest and. text to be updated later, when sign is scheduled for uoarade Corporation of Delta text and crest located beneath screen will be scheduled for painting as part of Library upgrades Page 1'4

13 Attachment Ie' Page 5 of 6 ITEM UPDATE I NOTES Delta Promotional Pop-up Banner N/ A I FACILITIES Recognition Square Ladner Leisure Centre Appropriately features Corporation of Delta logo and text as part of recognition of past and present politicians and award recipients Only Delta bulrush brand featured Ladner Pioneer Library McKee Seniors Recreation Centre Delta Museum & Archives George Mackie Library Kennedy Seniors Recreation Centre Firehall Centre for the Arts North Delta Recreation Centre Sungod Recreation Centre Tsawwassen Arts Centre South Delta Recreation Centre Winskill Aquatic & Fitness Centre Small Corporation of Delta logo and text featured on side glass panel at entrance doors Corporation of Delta not posted on facility exterior Small Corporation of Delta logo and text featured on side glass panel at entrance doors Corporation of Delta not posted on facility exterior Page I 5

14 Attachment 'e' Page 6 of 6 ITEM UPDATE I NOTES Tsawwassen Library Delta Community Animal Shelter Delta Municipal Hall Delta Works Yard N/ A I N/ A I I Front of building states 'Delta Municipal Hall'; Corporation of Delta not posted on facility exterior I l:nrnoration of Delta sign worn and to be scheduled for future upgrade ~ - North Delta Public Safety Building N/ A I Page I 6