Brompton on Swale Parish Council

Transcription

1 Brompton on Swale Parish Council Clerk: Shireen M Rudge, 58 Brompton Park, Brompton on Swale, Richmond, DL10 7JP Tel: bosparishclerk@talktalk.net Minutes of the Parish Council Meeting Thursday 13 July 2017 Present: Cllrs A Guest D Dempsey N Mason D Sharp M Rutter S Ducker R King The Clerk Cllr C Les 1. Apologies for absence: Cllr Haynes, Cllr Threlfall 2. Open Forum: No members of the public were present 3. Minutes of the Last Meeting The minutes of the meeting held on 25 May 2017 were approved Proposed: Cllr Sharp Seconded: Cllr King 4. Matters Arising Defibrillator (Minutes of 2 March 2017, Item 4 para 2) - Cllr Ducker and the Clerk attended a meeting with the Yorkshire Ambulance Service to discuss the location of the defibrillator at the Community Sports Hall. Cllr Ducker said the original proposal was to locate the defib inside the building but the YAS said there had been only two instances of vandalism to defibs in the area that he covered and said if it were located on the outside of the building it would be of greater benefit to more people within the local area. Cllr Ducker agreed with the YAS it could be located close to the doors of the main entrance. The Clerk said the purchase of an outdoor cabinet would be 400. Further discussion took place regarding the location of the defibrillator in the village such as in the telephone kiosk. It was suggested a further defib could be purchased at a later date. Cllr Ducker mentioned there would be a cost to supply electricity to the defibrillator which, in the Summer months would be negligible but in the Winter, would be higher. The approximate annual cost will be around 15. The Councillors agreed to apply for funding from RDC to enable the purchase of a defibrillator which would be located on the outside of the Community Sports Hall building. Proposed: Cllr Ducker Seconded: Cllr Rutter An amount of 600 has been secured through Cllr Les from the Locality Budget. The Clerk will apply to the Richmondshire Area Partnership Fund for a grant for the remaining balance. Cllr Ducker mentioned that training was available at a cost, which had been included in the funding application. Action the Clerk Cemetery (Minutes of 25 May 2017, Item 4, para) The Clerk had written to the resident to confirm the reservation of the two plots in question and asked for the fees to be paid as confirmation. A letter had been received from the resident accepting the offer of 150 (2014 price) against plot no P18. The resident requested the same offer of 150 (2014 price) be made to her daughter for plot no R18. After further discussion, the Councillors agreed to the request that the cost of both plots would be charged at 150. It was proposed to confirm in the letter to the resident if a payment was not received within 10 days of the date of the letter the plots would be released and any further enquiries would confirm the

2 matter has been closed. Any plots reserved after this time would be at the cost of the plots at the time of the reservation. Proposed: Cllr Ducker Seconded: Cllr King Grass Cutting (Minutes 2 March, Item 6.3) Cllr Rutter mentioned grass cutting in Augustus Gardens and asked whether Persimmon Homes had produced a cutting schedule. He said the grass is not cut regularly and when it is it often looks a mess. Persimmon Homes cut the large grass area at the front of the estate and the sports field. They also cut most other areas throughout the estate. The Parish Council pay a contractor to cut grass throughout the estate twice a month during the main growing season (13 cuts in total for the season). The clerk said a resident had complained about the grass cutting at the northern end of Gatherley Road. After further discussion, it was decided the Clerk would contact the Persimmon Homes grass cutting contractor and GCH. 75 Richmond Road - Easement (Minutes 13 April, Item 4, para 6) Cllr Mason has spoken to Chas Long. They are able to provide materials to repair the easement and will send someone to assess the quantity needed to complete the work. Cllr Ducker said the resident had questioned moving the raised border adjacent to the easement. The Chairman said the raised border had been moved at a previous request. Cllr Mason confirmed the materials to repair the easement should be free of charge. If the materials were not free of charge the resident must cover the cost. 5.1 Police This had been circulated to the Councillors prior to the meeting. No further comments were made. 5.2 Report from Cllr Carl Les NYCC A1M Upgrade Cllr Les said the LAR between J52 and Marne Barracks Southbound will be opening on Friday 14 July. On Friday 21 July, the Northbound and Southbound on the LAR was due to open between J52 and Marne Barracks. The LAR to J51 at Leeming Bar would be opened sometime in July. The Chairman asked whether all restrictions would be removed between the Central Junction and Leeming to make the road into a motorway. Due to ongoing technology works all restrictions will remain for the time being. There is no further information on the works at Fort Bridge. There is no update on the lighting under the motorway bridge at Station Road, Brompton-on-Swale. The question regarding the noise barrier in the village has been answered and the findings sent to the resident who raised concerns. There was a meeting regarding the opening of the riverside footpath. The outcome has yet to be determined. Cllr Les will follow up the matter. The issue of parking in and around the school was discussed at a meeting with the Highways Manager. The Chairman asked if there was any further progress regarding an assisted crossing in the village. Cllr Les will follow up. Cllr Les updated the Councillors with the works at the White Shops. Cllr Les also mentioned the Bridge House Hotel at Catterick Bridge. He raised the matter with the District Council who have set up a multi-agency consultant group involving the police and the fire service. The hotel is currently for sale. Cllr Les said he had received further safety concerns from a resident regarding the change of priority at the Catterick Bridge Junction. He had previously raised concerns with the engineers who informed him they have completed a road safety audit and they were satisfied that it is safe. Further discussion took place regarding the visibility at the junction and the safety of vehicles pulling out of Leeming Lane and turning right towards the Farmers Arms. Cllr Rutter mentioned the pedestrian refuge island. He said it was dangerously close to the junction. He was concerned with a speed of up to 40 mph at the junction pedestrians were not clearly visible to a motorist turning left into Leeming lane from the Farmers Arms until they had turned the corner. The Chairman said it would be extremely useful if further studies were to be undertaken on visibility at the junction, especially turning right from Leeming Lane towards the Farmers Arms to ensure the safety of pedestrians, cyclists and motorists at the Leeming Lane, Gatherley Road and Catterick Road Junction. Action Cllr Les & The Clerk

3 On Monday 17 July, the PCC will launch a public 10-week consultation on her business proposal that she is better placed to take over the running of the fire service than the present fire authority. The details of the consultation will be ed Monday 17/Tuesday 18 July. Action - Councillors 5.3 Report from Cllr Ian Threlfall RDC Cllr Threlfall was not present at the meeting. However, Cllr King, on behalf of the Village Society confirmed there would not be any issues with RDC renewing the lease on the Sports Field and Building. Cllr Haynes, although unable to attend the meeting, had expressed concerns about the different lengths of time decisions were made on individual planning applications. Concerns were noted about inconsistencies during the decision-making process. Cllr Les said 90 % of planning applications are meant to be decided by Officers, not members. Planning applications should be determined within 13 weeks from the point of application. Cllr Sharp asked whether there was a standard operating procedure for planning. Cllr Les said there are national planning guidelines in place. Cllr Sharp asked whether RDC planning had a procedure/schedule in place for all planning applications and whether this was followed. He proposed asking Cllr Threlfall if he could tell the Parish Council what standards we should expect as residents. There are concerns the Planning Department are not achieving National Standards. 6. Current Issues There were no current items for discussion. 7. Parish Finances The periodic accounts which had been circulated prior to the meeting were read out. The Clerk confirmed she had moved 100 from Salary to External Audit in the Budget for 2017/2018 as per the Minutes of 25 May 2017, Item 8. The Chairman asked if the External Audit for 2016/2017 had been completed. The Clerk confirmed it had not. No further questions were raised. Proposed: Cllr Mason Seconded: Cllr Dempsey The Chairman mentioned there are currently only two signatories on the Parish Bank Account. He said there were times it was necessary to have a third Councillor who was able to sign cheques and complete online bank payments. He asked if any Councillor was willing to take on the responsibility. Cllr Sharp put himself forward. The Chairman and remaining Councillors agreed with the proposal. The Clerk reminded Cllr Mason of the need to sign up for online banking. She will ensure Cllr Sharp receives the necessary documentation. 8. Correspondence 8.1 A letter had been received by from the NALC which had previously been circulated to the Councillors. The letter concerns the reform of the data protection legislation and introduction of the General Data Protection Regulation. This change will take place on 25 May The GDPR imposes new obligations on data controllers and data processors and provides enhanced rights for individuals. Cllr Mason said everything in the data protection act 1998 will remain. Enhanced onus is put on data processors for any data that is owned by the organisation. The level of fine is increasing to 4 times global turnover and there will be more powers for individuals to hold those that process our data to account and to take action against them. The Chairman asked Cllr Mason what the onus would be on the Parish Council. Cllr Mason will look further into the details of the GDPR. Cllr Sharp said he did not believe that our processes would need to change but it would mean ensuring that our current processes were correctly adhered to. He said if data was stolen and used this would be an issue, which may mean it would be necessary to examine processes to ensure data is secure. Action Cllr Mason 8.2 The Clerk printed an previously circulated to Councillors regarding the Electoral Review of Richmondshire: Warding Arrangements. The Chairman reminded the Councillors documents had been circulated for the Councillors to write their comments/concerns. These comments will be collated and the views of the Parish Council can be sent. The consultation closes on 4 September The consultation is for members of the public and organisations.

4 8.3 The Clerk had previously circulated details regarding a consultation on the disposal of hazardous household waste. These comments will be collated and the views of the Parish Council will be completed online. The consultation closes on 2 October The consultation is for members of the public and organisations. 9. Planning Applications 9.1 Planning Applications Granted by Richmondshire District Council 16/000894/VAR - Land adjacent to 77 Richmond Road Variation of Condition 1 Attached to Planning Permission 14/00190/FULL to Allow for revised Design of House and Site Layout. 17/00117/FULL Full Planning Permission for Installation and Painting of Various Windows and Doors and gates to the rear (Retrospective) and Installation and painting of New Garage Doors to Match at High Gatherley Farm, Gatherley Road, Brompton-on-Swale, DL10 7HJ. 16/00686/OUT Outline Planning Permission for Residential Development of up to 32 Dwellings with all Matters Reserved Except for Access at Robin Hoods Farm, Gatherley Road, Brompton-on-Swale, DL10 7JF 17/00261/FULL Full Planning Permission for Fenced Compound to Enclose a Below Ground Sewage Pumping Station, including a Weatherproof Plant Enclosure and a Vent Stack to provide Sewerage Connection at Moor View, Great North Road, Brompton-on-Swale, DL10 7JL Planning Applications Previously Circulated to Councillors 9.2 NY/2017/0170/73A Consultation on Planning Application for the purpose of the retention of the prefabricated classroom unit 1583 for a further 6 years on land at Brompton-on-Swale C E Primary School No comments or objections were raised by the Parish Council /00424/FULL Full Planning Permission for Re-siting of Previously Approved Dwelling under Planning Permission 11/00782/FULL - Gatherley Grange, Gatherley Road, Brompton-on-Swale The Parish Council believe this planning application should be the subject of a new application with all the rigours and objection policies that it provides and there is greater clarity to the details of this NEW development /00052/FULL Full Planning Permission for Two Storey Extensions and renovation to existing Dwelling The Parish Council have no formal objections. However, the previous concerns about the appropriateness of the design in the immediate surroundings remain. Concerns have been raised over the lighting impact to neighbouring properties. 10 Minor Matters 10.1 An had been received from Frank Broughton regarding a fallen tree across the riverside footpath, which he had cleared himself, although there were two further tree stems which he felt could come down onto the footpath. He had obtained a quote form a local tree surgeon for 80 to take down the stems and tidy the area. The tree surgeon has Public Lability Insurance. The Councillors agreed to accept the quotation. Proposed: Cllr Mason Seconded: Cllr Sharp 10.2 The Clerk had received a telephone call from a resident in St Pauls Drive informing the Parish Council that a new tree which had been donated and planted on the green in St Pauls had died. The Clerk contacted A1L2B to ask if they would like to donate a tree for the green. A1L2B said it would be really great if we could make it a memorial tree but not sure who we could dedicate it to. The Chairman will discuss ideas with the Clerk after the meeting. Action -The Chairman and The Clerk 10.3 The Chairman mentioned a memorial bench which had previously been discussed. He sent the family details of the cost of the bench but to date no further progress has been made Cllr Mason mentioned a bench at the end of St Edmunds Drive, which is in need of repair and hidden by long grass. No further action at present.

5 10.5 Cllr King mentioned the signage at the junction of Bridge Road/Station Road/Richmond Road, which he had reported to the Clerk. The Clerk has uploaded the details onto the new NYCC Parish Portal. The sign has been inspected and the Clerk is awaiting further information. Action the Clerk 10.6 Village Society Update Cllr Ducker said the lease for the Sports Hall/Field was signed in The length of the lease is 35 years. He said the Village Society had updated their policy regarding dogs at the Sports Hall/Field. Dogs will be allowed in the reception room at the Sports Hall and on the tarmac area outside the building. This policy will be subject to ongoing review. There is an U16 football team practicing on Fridays, an over 30 s football team will be training, yoga has started on Wednesday evenings and there is a netball try out on Sunday 16 th July. The Duck Race was a success and 409 net was raised. The Chairman asked about the 200 club draw results. Cllr Ducker said they were posted on the Brompton-on-Swale Facebook page, in the local pub and usually in the village newsletter. The Chairman asked if they could be posted in the village shop and on the noticeboard. Cllr Ducker mentioned new goalposts were needed for the over 30 s football. The current posts do not meet the FA regulations. New football posts are being sourced, a grant for 50% has been obtained from the FA. The Village Society are seeking further funding Cllr Sharp mentioned some pot holes along Richmond Road. The area of concern is as you travel out of the village towards Richmond and over the bridge, on the left-hand side there are some significant holes on the side of the road. These can be dangerous, especially to cyclists. The Clerk will report to NYCC The Chairman mentioned the poor condition of the road in River Lane. There are potholes in various areas down the length of the road. The Clerk will report to NYCC The Chairman mentioned the Richmond Road sign opposite St Palls Church that was falling off the post and asked the Clerk to contact RDC. There is a missing road sign outside no 48 Brompton Park, which denotes which houses are in that particular cul de sac The Chairman mentioned he was unable to attend the Parish Council meeting scheduled for 7 December The Councillors agreed to change the date of the meeting to Thursday 30 November Cllr Les said he is unable to attend the next Parish Council meeting and sends his apologies. 11. Date of next meeting Thursday, 7 September 2017 at 7.00pm Signed:. Date: