Elected Members Appointed Members * H J Alston Broadland D C * L E Baugh * D M Dewgarde

Transcription

1 A MEETING OF THE BROADS (2006) INTERNAL DRAINAGE BOARD WAS HELD IN THE VICTORIA SUITE AT THE IMPERIAL HOTEL, NORTH DRIVE, GREAT YARMOUTH, NORFOLK ON MONDAY 18 OCTOBER 2010 AT AM. Elected Members Appointed Members * H J Alston Broadland D C * L E Baugh * D M Dewgarde J Burton C A Green * R Buxton K S Kelly H G Cator OBE R R Nash J W Chapman * Mrs S Peters * S G Daniels Mrs B Rix * J Deane G D Gay North Norfolk D C * M Harris G W Barran * I Robinson Mrs A M Fitch-Tillett * M Smart * H Lanham T P Strudwick * W Northam * J G Tallowin * R C Price * E Wharton Miss C P Sheridan * J W K Withers C Stockton * S D Wright P J Willcox Vacant Position Vacant Position Great Yarmouth B C * Mrs M Coleman * G W Jermany * C J Reynolds * J R Shrimplin D Thompson MBE * Mrs S Weymouth * Present (56%) In attendance: Mr P J Camamile (Chief Executive), Mr A W Goodwin (District Engineer/Health and Safety Officer), Mr A Goose (Operations Manager) and Mrs M Creasy (Minutes) 57/10 APOLOGIES 57/10/01 Apologies for absence were received on behalf of Messrs G W Barran, J Burton, H G Cator OBE, FRICS, DL, J W Chapman, G D Gay, C A Green, K S Kelly, R R Nash, C Stockton, T P Strudwick, 1

2 P J Willcox, D Thompson, Mrs A Fitch-Tillett, Mrs B Rix and Miss C P Sheridan. 58/10 MEMBERSHIP OF NEWLY ELECTED BOARD 58/10/01 The Chief Executive reported that the Board s Elected Membership had not been contested at the recent Election of Members. RESOLVED that this be noted. 58/10/02 The Chief Executive had received a letter from Mr Fred Sharman, of Manor Farm, Repps explaining that he had been away on holiday and therefore unable to complete a nomination paper to stand for election to represent one of the vacant districts. He had requested that the Board consider whether he could be co-opted to serve on the Board. 58/10/03 It was proposed by Mrs S Peters, seconded by Mr J Withers and thereby RESOLVED to co-opt Mr F Sharman to serve as an elected Member representing the Tunstall District until 31 October /10 ELECTION OF CHAIRMAN AND VICE-CHAIRMEN 59/10/01 It was proposed by Mr S G Daniels, seconded by Mrs S Weymouth, unanimously agreed and thereby RESOLVED to elect Mr H G Cator serve as the Board s Chairman for 3 years until 31 October In Mr Cator s absence, Mr S G Daniels was asked to Chair this meeting. Mr S G Daniels in the Chair 59/10/02 It was proposed by Mrs S Peters, seconded by Mrs S Weymouth, unanimously agreed and thereby RESOLVED to elect Messrs S G Daniels and G D Gay to serve as the Board s Vice-Chairmen until 31 October /10 ADA PHOTOGRAPHIC COMPETITION INTERNATIONAL YEAR OF BIODIVERSITY 60/10/01 Mr Peter Butler, one of the Board s Operatives, was introduced by Mr S G Daniels and welcomed to the meeting. Mr Butler was congratulated by Members for his success in the recent ADA photographic competition, the results of which were announced at the ADA conference on 22 September RESOLVED that this be noted. 60/10/02 Mr Butler had been successful in a number of categories, receiving the first prize in the category International Year of Biodiversity with his photograph entitled Heron Fish Wars at Somerton and four commendations; two in the category Controlling Water Levels, one 2

3 in the category International Year of Biodiversity and one in the category Lowland Landscape. 60/10/03 Mr Butler thanked Members for their support and left the meeting. 61/10 DECLARATIONS OF INTEREST 61/10/01 Mrs S Peters, in her capacity as a member of Broadland District Council Emergency Planning Committee and the Radio Amateurs Emergency Network (RAYNET), declared an interest in item 8 on the agenda; Exercise Watermark. 62/10 MINUTES OF THE LAST BOARD MEETING 62/10/01 The minutes of the last Board meeting held on 16 August 2010 were approved and signed as a true record. Arising therefrom: 62/10/02 Martham Village Greens Mr Nicholas-Jago (54/10/01 b) The Chief Executive had responded to Mr Nicholas-Jago s correspondence, outlining the Board s position and advising him to contact the Land Registry. No further correspondence had been received from Mr Nicholas-Jago. RESOLVED that this be noted. 62/10/03 NFU Website (55/10/03) The Chief Executive informed Members that the link to the NFU website was now available on the Board s website. RESOLVED that this be noted. 63/10 OPERATIONS REPORT 63/10/01 The Operations Report was considered in detail and approved (a copy of which is filed in the Report Book). Arising therefrom: 63/10/02 The District Engineer presented his report in two parts, separating Operational Information from Recommendations, as had been requested by Members at the last Board meeting. 63/10/03 Martham Pumping Station (A2) The District Engineer had submitted the 45% grant aid application in respect of the emergency replacement of the Martham pump but had not yet received any response from the Environment Agency. RESOLVED that this be noted. 63/10/04 (a) Operational Matters Hemsby Sewage (A6) Mr S G Daniels felt the Board had now done as much as possible in respect of the sewage problem at Hemsby caused by Anglian 3

4 Water, especially as the Board had no jurisdiction in this matter. RESOLVED that this be noted. (b) (c) Mr J Shrimplin advised that he had arranged a meeting with Anglian Water to discuss the ongoing problem. The meeting was scheduled to take place at Great Yarmouth Town Hall on Tuesday 7 December 2010 at 6.00pm, when the Managing Director of Anglian Water would be in attendance to answer questions from interested parties. Mr I Robinson reported that the RSPB was also seeking to address similar issues with Anglian Water. 63/10/05 Meetings (A11) Mrs S Peters suggested that it may be appropriate for the Board to be represented on the Norfolk County Council s Norfolk Major Incident Team (NORMIT). RESOLVED that this be noted. PJC 63/10/06 (a) (b) (c) (d) Potter Heigham Water Level Management Plan (WLMP) Board s Main Drain Realignment (B) Mrs S Weymouth declared an interest as Clerk to Hemsby Parish Council. Members considered the recommendation to apply for 100% grant aid for the Potter Heigham WLMP, to fund the cost of the realignment of the Board s main drain by Broadland Environmental Services Ltd (BESL), which would allow the creation of a wetland in the Site of Special Scientific Interest (SSSI) area by Norfolk Wildlife Trust, the major landowner of the marshes between Hickling Broad and Potter Heigham. Mr S G Daniels felt the proposed scheme would be beneficial to all parties involved. Mr M Harris and Mr J Tallowin voiced concern, however, about the scheme stating that several landowners were unhappy with BESL s proposals, including concerns that the area would no longer be suitable for cattle grazing and that the current footpath through the area would disappear. It was agreed and thereby RESOLVED that the Board should proceed with the 100% grant aid application, but that in the meantime the District Engineer should liaise with BESL to establish exactly what the scheme entailed. AWG 64/10 ENVIRONMENTAL REPORT 64/10/01 The Environmental Report was considered in detail and approved, (a copy of which is filed in the Report Book). There were no matters arising. 4

5 65/10 CATCHMENT OFFICER S REPORT 65/10/01 The Catchment Officer s Report was considered in detail and approved, (a copy of which is filed in the Report Book). Arising therefrom: 65/10/02 Capital and Water Level Management Plans (WLMPs) Programme Flow Chart Members considered and approved the procedure for approving and implementing all capital and WLMP improvement schemes. RESOLVED that this be noted. 65/10/03 Shallam Dyke WLMP Members considered and approved the Catchment Officer s recommendation to approve in principle, the Shallam Dyke WLMP scheme comprising the installation of two new water control structures (WCS) and the reinstatement of one WCS currently in poor condition, subject to relevant landowner agreement and 100% grant aid being obtained. RESOLVED that this be noted. 66/10 PLANNING REPORT 66/10/01 The Planning Report was considered in detail and approved (a copy of which is filed in the Report Book). Arising therefrom: 66/10/02 Delegated consents granted (3.2) The Schedule of Delegated Consents granted by Officers was considered in detail and approved. RESOLVED that this be noted. 67/10 EXERCISE WATERMARK 67/10/01 Members were informed of the national Exercise Watermark emergency operations planned by the Environment Agency to take place between 9 11 March 2011 to test national, regional and local responses to a severe flooding event. IDBs would be involved at Silver Control. The District Engineer would prepare the Board s Emergency Plan and was liaising with the Norfolk Resilience Forum to ensure that it integrated into the County Emergency Plan. Further updates would be presented to the Board when available. RESOLVED that this be noted. AWG 68/10 ASSET MANAGEMENT PLAN 68/10/01 The Board s Asset Management Plan, as required by the Appointed Auditor, was considered in detail and approved, (a copy of which is filed on the Report Book). 5

6 69/10 FINANCIAL REPORT 69/10/01 The Financial Report for the second quarter from 1 April 2010 to 30 September 2010, (a copy of which is filed in the Report Book) was considered in detail and approved. Arising therefrom: 69/10/02 It was agreed and thereby RESOLVED to approve the revised format of the Financial Report, which included detailed maintenance costs and explanatory notes. 70/10 SCHEDULE OF PAID ACCOUNTS 70/10/01 The Schedule of Paid Accounts for the period 1 July 2010 to 30 September 2010, totalling 180, was considered in detail and approved (a copy of which is filed in the Report Book). Arising therefrom: 70/10/02 Electricity costs were currently being charged on estimated, rather than actual meter readings. The Chief Executive was working to resolve this issue. RESOLVED that this be noted. 71/10 CALENDAR OF MEETING DATES /10/01 The calendar of Board meeting dates for 2011 was considered in detail and approved: Monday, 24 January 2011 at am Monday, 23 May 2011 at am Monday, 8 August 2011 at am Monday 17 October 2011 at am 72/10 MATERIAL CHANGES TO CORPORATE RISK REGISTER 72/10/01 The Chief Executive and the newly appointed Internal Auditor had reviewed the Corporate Risk Register and were of the opinion that it should be substantially revised to deal with the main risks associated with delivering the Board s strategic objectives, previously approved by the Board in January RESOLVED that this be noted. 72/10/02 It was agreed and thereby RESOLVED to substantially revise the Board s Corporate Risk Register to deal with the main risks associated with delivering the strategic objectives. PJC 6

7 73/10 ANY OTHER BUSINESS 73/10/01 Bank Mandate It was agreed and thereby RESOLVED to include the Chief Executive and one of the Finance Assistants, Mrs Michelle Futter or Mrs Trish Walker as authorised signatories on the Broads IDB bank account now that the position of Finance Officer was vacant. 73/10/02 It was proposed by Mr S G Daniels, seconded by Mr H Lanham and thereby RESOLVED to also include the Board s Chairman, Mr H G Cator as an alternative signatory in the absence of the Chief Executive. 74/10 CONSORTIUM MATTERS 74/10/01 Confirmed Minutes: Consortium Management Committee The confirmed minutes of the last Consortium Management Committee meeting held on 30 July 2010 were considered in detail and approved. There were no matters arising. 74/10/02 Unconfirmed Minutes: Consortium Management Committee The unconfirmed minutes of the last Consortium Management Committee meeting held on 1 October 2010 were considered in detail and approved. Arising therefrom: 74/10/03 WMA Boards Inspections It was agreed and thereby RESOLVED to approve the WMA proposal for its Member Boards to host one WMA group inspection annually, with the Broads (2006) IDB taking its turn as host on a 5- yearly cycle. 74/10/04 Financial Report The Financial Report for the period 1 April 2010 to 30 September 2010 which was approved at the last Consortium Management Committee meeting held on 1 October 2010 was considered in detail and adopted by the Board (a copy of which is filed in the Report Book). There were no matters arising. 74/10/05 Schedule of Paid Accounts The Schedule of Paid Accounts for the period 1 July 2010 to 30 September 2010 totalling 123, which was approved at the last Consortium Management Committee meeting held on 1 October 2010 was considered in detail and adopted by the Board (a copy of which is filed in the Report Book). There were no matters arising. 7

8 74/10/06 Issues for discussion at the next CMC meeting There were no specific issues raised by Members that would require discussion at the next Consortium Management Committee meeting. The Chief Executive reminded Members that this was their opportunity to scrutinise the workings of the Consortium and to raise any issues or concerns with their representatives and the staff. 8