AZERLEY PARISH COUNCIL MINUTES OF A PARISH COUNCIL MEETING

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1 DATE: Thursday 28 th January 2016 TIME: hrs LOCATION: Mickley Church Room PRESENT: Councillors Nick Jackson (Chairman), Robert Weatherhead (Vice-Chairman), Patricia Harling, Jan Lawson, Ben Robinson and Brian Thackray. IN ATTENDANCE: Iona Taylor (Clerk) Howard Mountain (Press) 7-16 Declarations of interest in items on the agenda and consider requests for dispensations. Councillor Jackson declared a non-pecuniary interest in application 15/05293/LB as he is familiar with the site having been employed by the Azerley estate on an ad-hoc basis Apologies to be received and reasons for absence accepted. Apologies were received and accepted from Councillor Weatherhead due to another commitment. Apologies were received from District and County Councillor Margaret Atkinson Minutes from the last meeting. It was resolved that the minutes of the last meeting held on 7 th January 2016 be approved and signed by the Chairman as a true and correct record Elections a) Date of elections - 5th May b) Nomination packs. Nomination papers were made available to Councillors wishing to stand for re-election Phone mast near Mickley. A letter, containing the following update, has been received in relation to the proposed mobile phone mast at Tower Hill, Mickley: In order to progress, a potential mast site needs not only planning permission and completion of a lease agreement with a landowner, but many other elements, for example discharge of planning conditions, a viable power supply, any necessary wayleaves and a confirmed connection back to the Mobile Network Operators networks. All of these elements needed to be in place allowing enough time for site construction and implementation of the masts. Unfortunately, this has proved not to be achievable for this site within the available time frame and as a result we regret that the installation will not be able to go ahead under the MIP De-fibrillators. a) To note successful outcome of application to British Heart Foundation and receipt of de-fibrillators. The Clerk reported that she has received a large box, thought to contain three de-fibrillators from the British Heart Foundation. These have been received at no cost to the Council for installation in the Galphay Inn, Mickley Church Room and Winksley Church Room. b) To agree arrangements for installation and training. It was agreed that Galphay should, as a trial, install their de-fibrillator first and give feedback on the process to the other communities. Page 1 of 5

2 A requirement of the British Heart Foundation s programme is that training sessions are organised. This will be the responsibility of the Parish Council as the applicant. It is hoped that social events can be arranged to try and encourage good attendance Tree works on Common Land: a) Works carried out on riverside Common Land in Winksley. Farm & Land Services Ltd have carried out minor maintenance works to some of the trees in this area of Common Land. b) Ash tree at crossroads in Winksley. Confirmation is awaited from Harrogate Borough Council as to status of this tree. Once it has been confirmed that permission is not required maintenance works will be undertaken by Farm & Land Services Ltd. c) Report from site meeting with Arbortech on 19 th January 2016 and updated quotation (ARB9023/JS). The report summarised the Clerk and Councillor Weatherhead s site meeting with Arbortech. Confirmation of arrangements for disposing of wood from the pruned trees were agreed, including leaving lengths for parishioners to take for logs. It was resolved that the revised quotation be accepted. The quotation allows provision for carrying out pruning works at Cote Hill to ensure that clearance standards for trees overhanging a highway are met. The revised quotation is VAT Changes to the external audit regime. Changes to the audit arrangements were brought into force by the Local Audit and Accountability Act in 2014 (the Act). The Act is relevant to smaller authorities and for the purpose of the requirements the definition of this is a council or parish meeting that has income or expenditure less than 6.5 million per annum. The Audit Commission ceased to exist on the 1 April 2015 and a new company called Smaller Authorities Audit Appointments Ltd, has been created very recently to take over the appointment of external auditors and to deal with the setting of audit fees for smaller authorities from The board of the new company has had its first meeting and agreed that for authorities requiring an audit, i.e. those with an annual turnover over 25,000, the intention is that fees will not exceed those charged for external audit in the 2014/15 financial year. The board has not yet made a decision of fees for councils with a turnover of less the 25,000. Every council and parish meeting now needs to make a decision on whether it will remain automatically opted in or out of the new Sector Led Body (SLB) audit regime. After considering advisory information, it was resolved that this Council will not opt out of the new arrangements Oil Club It was resolved that the Parish Council should proceed to set up an Oil Club. The principle of an oil club is that by pooling members orders a lower price can be negotiated from suppliers. There is no membership fee and no commitment. The Club will be open to anyone living within the parish boundaries. The Parish Council will fund the start-up and ongoing costs of the Club which are primarily the Clerk s time administering the scheme. Page 2 of 5

3 16-16 Recycling in the Harrogate District. From 16 January 2016 residents across the Harrogate district can, for the first time, put brown cardboard, food and drink cartons (such as those made by Tetra Pak), and some plastic pots and tubs in their kerbside recycling. To find out about the full range of materials that can now be picked up by the roadside collection service, go to Maintenance: a) Parish Caretaker. Tasks to be undertaken: Removal of leaves from hardcore adjacent to churchyard wall. Clearance of ditch in Mickley. b) Grasscutting It was resolved that quotation GPG/T/030 from Farm & Land Services Ltd for grasscutting services in 2016 be accepted. The price is the same as in 2015 and means that the total cost of grasscutting services will be 1, Highways a) Issues with highways surface drainage in Galphay. Councillor Robinson has taken up issues with surface water drainage on behalf of a resident. These have been forwarded to County Councillor Margaret Atkinson. b) Correspondence about previously reported potholes. Councillor Harling reported ongoing concerns about the poor condition of roads leading to and from Mickley. These will be reported to Highways North Yorkshire again Consultations on planning applications to consider the following applications and agree responses to the consultations being carried out by the planning authority: a) 16/00057/FUL Erection of first floor extension and alterations to fenestration to include installation of false balcony and replacement dormer windows. 5 Pine Croft Winksley Ripon North Yorkshire HG4 3NP It was resolved that the Council has no objections to this application. b) 15/05292/FUL Conversion of stable block to form 2 dwellings (Use Class C3 - Dwellinghouse) and artist studio (Use Class B1 - Business) to include erection of single storey extensions and installation of septic tank (Site Area 0.2ha). Azerley Chase Azerley Lodge Azerley North Yorkshire HG4 3JJ It was resolved that the Parish Council supports the principle of these buildings being developed and re-used, but that it has comments and concerns about the proposals as contained in this application To record updates and decisions on applications, appeals and enforcement investigations received from planning authorities since the last meeting (for information only). a) 15/04401/FUL Retention of menage. West End Farm Galphay Ripon North Yorkshire HG4 3NJ b) 15/04539/TPO Felling of 2 Pine trees within Group G1 of Tree Preservation Order 45/2015. Galphay Grange Galphay Ripon North Yorkshire HG4 3NJ Page 3 of 5

4 c) 15/05113/FUL Erection of two storey extension and alterations to fenestration (revised scheme). Lilac Farm Mickley Village Mickley North Yorkshire HG4 3JE Correspondence to consider items received as detailed on accompanying list, including: a) Correspondence with Mickley resident and Superfast North Yorkshire re. enabling for superfast broadband. Superfast North Yorkshire (SFNY) has explained to a Mickley resident that although their property is unable to access the recently upgraded broadband service in the village, due to being too far away from the cabinet, work is continuing as follows: SFNY have recently secured additional funding which we expect will be used to extend superfast broadband coverage to further premises across North Yorkshire with BT, this is known as Phase 3. Your location will be considered for this next Phase of the North Yorkshire programme. This Phase is expected to be completed by the end of 2018/19 and aims to get the coverage of superfast broadband to around 95% of the county. It was noted that BT Openreach has recently started work to upgrade the broadband service in Winksley. b) 2016/17 Yorkshire Local Councils Associations (YLCA) subscriptions. It was noted that there will be a 4.9% increase to the cost of subscribing to the Associations in 2016/17. The Clerk recommended that the Council continues its membership despite the increase in cost. c) Emergency planning. Members indicated that they are content with informal, local arrangements for dealing with emergency situations. d) Strategic Housing and Economic Land Availability Assessment: Initial Sites List 2016 Members noted that Harrogate Borough Council has recently released a list of sites put forward in response to its call for sites last year. These are sites which will be considered for development as part of the new Local Plan. There are no sites in this parish. e) Draught Excluder Campaign for Warmer Homes. Information about Rural Action Yorkshire s campaign to knit draught excluders will be forwarded to local interest groups Financial report. It was resolved that the following report be approved and recorded: Bank Balances as at 28/12/15: Santander Current a/c ****2922 7, TOTAL 7, Page 4 of 5

5 Payments to be approved and recorded: Payee Details St. John's Church, Mickley Hall Hire on 28/1/ Galphay Village Institute (GVI) Hall Hire on 10/9/ Galphay Village Institute (GVI) Hall Hire on 24/9/ Galphay Village Institute (GVI) Hall Hire on 29/10/ Iona Taylor Clerk's Wages - November Iona Taylor Clerk's Expenses - November Iona Taylor Clerk's Wages - December Iona Taylor Clerk's Expenses - December HMRC PAYE - November TOTAL Receipts to be recorded: Received From Details HMRC VAT (1/7/15-31/10/15) TOTAL Next meetings: a) 25 th February 2016 (Planning) b) 31 st March pm Galphay Village Institute (Full Council & Galphay Ward Annual Parish Meeting.) Items to be considered at the next meeting (for information only). a) Mains electrical connection on Galphay Village Green. b) Ownership of trees in verges through Mickley. Meeting closed at hrs. These minutes were recorded and prepared by Iona Taylor, Clerk to the Parish Council. SIGNED:... (Chairman) DATE:... Page 5 of 5

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