MINUTES. 10 November 2015 at 7.00pm. The Bede Community Centre, London E3

Transcription

1 MINUTES 10 November 2015 at 7.00pm The Bede Community Centre, London E3 PRESENT Board Members Colin Antoine (Chair) Tania Nalywajko Avril Coughlan M.S. Haydar Faruk Ali Mustak Syed John Oates APOLOGIES Nuruzzaman Khan Staff Andy Osborne (EeH) Paulette Noble (EeH) Observers Mark Taylor Lene Milaa Councillor Rachel Saunders Tom Platt-Mills ITEM ACTION 1 Apologies were received from Nuruzzaman Khan Minutes of the Last Meeting Corrections: The minutes of the 15 September 2015 were agreed as an accurate record of the meeting. Matters Arising Youth loitering in the Bede/Wager Street area: advised Costcutter was visited by Police Cadets in October and were able to purchase alcohol with no challenge on age or ID. Subsequently Costcutter was issued with a fixed penalty notice. 2.4 CA requested the details of the stages involved in cancelling 1

2 Costcutter s lease agreement with EastendHomes; he would also like to know the steps the Licensing Team will also take revoke Costcutter s licence. agreed to report back to the next Board meeting. confirmed Solar lighting had been installed at Coniston House. TN suggested another light be installed near Windemere House next to Coopers Court (sheltered accommodation) on Eric Street. agreed to arrange a site visit. AC advised the two organisation Bede Residents and Bede Events were being muddled up and wanted a meeting with KB to explain how they were funded differently. She felt this confusion was the reason the release of the Community Chest fund was delayed. The meeting with KB had been cancelled and agreed to raise this with him. presented a timeframe for the community chest fund application, starting in January and completing by the end of March. The Board approved the timetable. TN advised the bays 22 & 23 had not been let. agreed to confirm the bays were let at the next Board meeting. advised the consultation on parking restrictions on The Bede Estate took place in October and the residents voted in favour of 24 hours parking restriction. We received 95 responses and 43 residents voted yes and 32 voted no. The Board agreed the new restrictions should be introduced once the issues at Wager Street Square had been resolved. CA confirmed food and objects were still being thrown from the fifth floor of Grafton House on the right hand side of the building. explained a block letter and notices had been sent to residents and she agreed to investigate with the Housing Officers what further action can be taken. AO explained they were still working on a programme of cuts to the refurbishment works and this will be going to the Main Board. MT suggested the programme of cuts come to the Mile End Board first so they could consider it. TN offered her apology to. This was regarding the allegation that items had been stolen from Southern Grove Community Centre. TN confirmed part of the music system was missing. AC explained the Bede TRA may have the missing part. agreed she would arrange to have the item collected. AO 2.13 confirmed there had been communication about the proposed nursery next to Ennerdale House and Cathy Page, Facilities Manager, had discussed the proposal with TN and MT. confirmed the proposed commercial tenant have had no complaints about noise from 2

3 residents at their existing address on Burdett Road, which is also a nursery. She confirmed there would not be provisions for dropping off children and buggies storage would be accommodated within the premises. confirmed a formal meeting will be taking place with the residents and the prospective commercial tenant. explained she was in the process of obtaining quotes for the enclosure of the basketball area at Derwent House. EMB Board Agenda summarised the report; The regeneration programme was completed on most estates and the EMB agenda should be reviewed to refocus on core agenda items. The core items suggested were Key Performance Indicators Report, Community Chest, Current & Draft Major Works, Policies and Strategies, EMB Work Plan, Community Events and any additional reports when required. CA explained the Board had carried out a review of their agenda in January 2015 and most of the core items suggested were already included as standard. There was however some discussion around the EMB Work Plan. CA felt given the reduction in regeneration work it would be an opportunity to consider reducing the number and length of meetings. Cllr Saunders suggested it would be an opportunity to look at the wider issues within Tower Hamlets and invite officers to attend our meeting to discuss. suggested the Board bring ideas for the work plan to the January meeting and agree a timetable for inviting Tower Hamlet officials. agreed to review the frequency of meetings. All Community Chest Grant Update advised the Board on the results of the resident survey for the Mile End community centre activities. The result indicated residents preferred mixed groups that were not gender based and preferred The Centre and The Bede as locations. The most popular activities were coffee mornings, knitting clubs, arts & craft, history talks, after school clubs, cookery, movie nights, keep fit and youth clubs. advised their would be a combination of new and existing activities taking place at the community centres as follows: Knitting club Coffee morning Cooking classes Keep fit i.e. Zumba, Taekwondo, Pilates, Boxing, over 50s Youth club 3

4 Walking group Art group Bingo Indoor/outdoor music concerts (seasonal) Film night (monthly) ESOL class Horticultural (seasonal) Social club for young people Hairdressing Therapy massage Women group explained she was planning a Volunteer Opening Day on 26 November and a leaflet will be sent to interested residents inviting them to attend. CA suggested the opening day should extend to the evening to allow those who worked to attend. MT enquired if IT sessions will be put on for residents. advised this was possible as they were planning to put some computer station at Southern Grove in preparation for Universal Credit and there was already an IT suite at The Centre. Regeneration Update Refurbishment Works Portia/Way/Wearmouth House and Broadhurst works are due to commence May 2016 and section 20 Notices have been issued. AO explained a resident meeting will be arranged to reconfirm the programme. Ennerdale House - the refurbishment of the lift and staircase has slipped Dec/Jan AO confirmed the section 20 notices have been issued. MT queried whether a service level agreement will be put in place for the two lifts in case they broke down during the works. AO confirmed within the contract there was 30 minutes response time to a report of a lift breakdown. Eric/Wentworth & Hamlets Way the refurbishment commenced in September TN queried works to the stairs at Beckley House; did we intend to complete the works? AO explained this will be fully decided by December Tracy/Coniston and Beckley roofing works will start March 2015 and AO 4

5 is on time to complete in September Eric/Treby and English Street the contract is already to let and is due to start in January AO confirmed there is no contract for Beckley, Buttermere and Tracy House. Wentworth and Windemere House AO explained he arranged a second application meeting to address the daylight issue etc. He planned to have a full presentation and consultation to the MEB and residents. AO stated he would also be able to confirm the mix of accommodation i.e. mixture of Social and Affordable Rent Properties. AO AO explained there was a delay installing the bike shed cover but he hoped to resolve this with the Housing Team. CA enquired whether a bike store could be installed inside the reception area of Grafton House. TN enquired about the motorbike stands at Windemere House. explained she had received quotes for installing new stands and this has been passed to KB for consideration as there was no budget for the expenditure this year. AO confirmed the old housing office development at Wager Street will be completed in February AH queried what regenerations works were planned for Walvisch/Picard House i.e. front gardens, walls and fences. AO confirmed there were no plans to do any further works as the majority of properties are owned by freeholders. CA queried whether the review of the cladding insulation at Berkeley and Grafton House. AO confirmed there were no plans to review the insulation. Chairman s Questions explained she had received a question from Columbia House about the safety improvement for external faults and defects, in particular manhole covers. confirmed some measures had been introduced to make manhole covers more visible after an accident occurred involving a manhole. AO explained this was a current insurance case and the details could not be fully discussed. Any Other Business FA raised his concerns about the Cultural Centre at Merchant Street that no elections had taken place in the last two years. AO advised Neville Archer had taken over from Peter Griffiths and details of his AO/ 5

6 letter will be sent to him. TN stated the fence by the dog grassed area was damaged. TN reported there was bulk refuse in the front garden of no.30 Windermere House and also in Eric Street. She also reported there was a group of Asian youths congregating around Windermere House. MSH queried the service charges were different on some leaseholder s properties even when they were identical homes. He also stated there were delays in the collection of recycling bins. Date of Next Meeting Next meeting 12 th January 7.00 to 9.00 pm (Surgery 6.15 to 6.55 pm), The Centre Community Centre, Merchant Street E3. 6