Bungay Town Council. Minutes of the annual meeting of this Council held at the Council Chamber Broad Street on Monday 16th May 2011 at 8pm.

Transcription

1 Bungay Town Council page 1618 Minutes of the annual meeting of this Council held at the Council Chamber Broad Street on Monday 16th May 2011 at 8pm. Present were Clls Woods(in the chair), Brook, Barnes, Blowers O Neill, Cloke, Evans, Groom, O Neill, Reeve, Shepherd, Thompson, Vinton, Ward and Woods Also present were Cll Ritchie (SCC), 3 members of the public and PC Skuse. 1. Apologies No apologies were received. 2. Election of Town Mayor for 2011/12 Cll Brook was proposed by Cll Warnes, seconded by Cll O Neill and duly elected. On accepting office the Town Mayor said that she wished her nominated charity to be the Bungay First Responders. During the course of the year she hoped to work with SCC to improve street lighting in Nethergate Street, improve the appearance of St Marys Street, move forward emergency planning provision and push for quality council status. 3. Election of Deputy Town Mayor for 2011/12 Cll O Neill was proposed by Cll Shepherd and seconded by Cll Vinton. Cll Reeve was proposed by Cll Warnes, seconded by Cll Woods and when the matter was put to the vote duly elected. 4. Declarations of Office A declaration of office was received from the Town Mayor and all other members. 5. Electors Comments No electors wished to comment. 6. Minutes of the last meeting The minutes of the meeting held on 3 rd May 2011 were approved and duly signed. 7. Matters arising page 1613; Cll Reeve reported that he understood that the Flixton Road cheese factory planning application had been withdrawn. Signed. Date.

2 8. Correspondence page 1619 The following correspondence was received:- Sgt Howell Suffolk Police responding to queries raised by councillor s at a previous meeting. Mr C Reeve Bungay Museum Curator about the retirement of Mr Albert Thwaites. The Clerk had asked the Museum to nominate a successor for the Council to formally approve. SCC about the proposed reduction in the hours that street lights were illuminated in most locations to save energy and reduce light pollution. SCC Trusted Trader Scheme. WDC World of Planning Event at Wangford and Beccles respectively on the 6 th and 8 th June. Cll Brook, Barnes, O Neill, Reeve, Shepherd indicated their intention to attend the meeting at Beccles. WDC re Community Led Planning Training Sessions on the 21 st and 25 th May. Clls Evans will attend. Suffolk Acre Update. A petition signed by 104 residents of Bungay and locality strongly objecting to the proposed new traffic system for Bungay Town. The following residents objecting to the proposal to make St Mary s St one-way:- T C Ling, 4 Staithe Close, Bungay J Goldsmith, 9 Staithe Close, Bungay R & G Bradford, 1 Trinity Gardens, Bungay D Roper, 14 Staithe Rd, Bungay Mrs S Foulger, 15 Satithe Rd, Bungay D Bull, 16 Staithe Rd, Bungay W F Davies, 19 Staithe Rd, Bungay N Meakin, 21 Staithe Rd, Bungay A & S Dunnett, 29 Staithe Rd, Bungay B Patrick, 30 Staithe Rd, Bungay J Vass, 32 Staithe Rd, Bungay Mr & Mrs Dores, 38 Staithe Rd, Bungay P Plews, 44 Staithe Rd D McPhillie, 46 Staithe Rd, Bungay B Kemp, 48 Staithe Rd, Bungay G Ellis, 71 Staithe Rd, Bungay R Stone, 4 The Maltings, Staithe Rd, Bungay M Graham, 16 The Maltings, Bungay A Davey, 21 The Maltings, Staithe Rd, Bungay J & J Putman, The Millers House, The Staithe, Bungay J & A Kinsman, The Watermill, Staithe Rd, Bungay B Hedger, 1 Trinity St, Bungay B J Clarke, 6 Trinity St, Bungay K Sterne, 10 Trinity St, Bungay D Smith and R Lewis-Smith, 12 Trinity St, Bungay M Walker, 14 Trinity St, Bungay A & S Woodcock, 15 Trinity St Signed... Date... Page 1620

3 D Ward, 18a Trinity St, Bungay L Ward, 18a Trinity St, Bungay J Hellary, 18b Trinity St, Bungay W R Partick, 21 Trinity St, Bungay M Davey, 2 Wharton Street, Bungay Y Webb, 2 Wingfield Street, Bungay M Morling, 33 Wingfield Street, Bungay R J Prior, 36 Wingfield St, Bungay D Carroll, 1 Beccles Rd E Clarke, 13 Beccles Rd, Bungay P Rix, 23 Beccles Rd, Bungay K & A Heward, 27 Beccles Rd, Bungay T Holmes, 15 Throckmorton Rd, Bungay R Mason, 1a Woodland Drive, Bungay, requesting enforcement of double yellow line in St Marys Street, loading restrictions, 2 hours free car parking. {[[[Council agreed not to publish names in electronic version of minutes] 9. To receive a police report PC Skuse dealt with points raised at the last meeting and reported on current police figures and issues including cycle thefts. Cll Vinton suggested that Neighbourhood Watch coordinators could be used to recover stolen cycles which had subsequently been abandoned. PC Skuse answered councillor s questions including matters relating to a stolen bench in Bridge Street, prosecution of HGVs in breach of one-way restrictions, need for extension of illegal car park patrol to Earsham Street and Upper Olland Street and parking by delivery drivers in the cycle lane in Bridge Street. 10. To receive a report from the County Councillor Cll Ritchie said that he was confident of a successful library outcome. His officer assistant was assisting the youth club working group with their transitional funding application. He spoke of the postponement of the closure date of the Beccles waste site and was hopeful that it would eventually remain open. He said that he may be able to provide locality funding to allow for a one year extension of the school crossing patrol at Bungay Middle School pending change in its status. He was providing funding for a new phone system for use by the Community Car Service. Clls Ward and O Neill spoke of the need for future crossing provision in St Johns Rd and at the Wingfield Street/Lower Olland Street. Cll Ritchie said that toucan crossing may be introduced in the future. 11. To consider plan received and receive notice of planning decisions from Waveney District Council DC/11/0490/TPO, Mr G Remblance, reduce branches by 25% on 2 beech trees, 7 Flixton Rd. Approval recommended. No decisions were reported from WDC. Signed... Date... page To appoint a Planning Committee

4 Clls Brook, Reeve, Barnes, Cloke, Evans, Vinton, Ward and Warnes were appointed. 13. To appoint a Finance & General Purposes Committee Clls Brook, Reeve, Blowers O Neill, Groom, O Neill, Shepherd, Thompson and Woods were appointed. 14. Environment Committee Clls Brook, Reeve, Barnes, Cloke, Evans, O Neill, Shepherd, Thompson, Vinton Ward and Woods were appointed. 15. Traffic Committee Clls Brook, Reeve, Cloke, Evans, O Neill, Shepherd, Thompson, Ward, Warnes and Woods were appointed. 16. To appoint the following working parties and similar groups:- Publications, Section 106, Riverside Centre Supervisory Group Section 106 working party: Clls Reeve, O Neill, Thompson, Ward and Woods Riverside Centre Supervisory Group: Clls Blowers O Neill, Groom, Shepherd and Warnes Publications Working Party appointments were deferred. 17. To make the following appointments Safer Neighbourhood Scrutiny Panel: Cll Evans; Bungay Honeypot Centre: Cll Thompson; Joint Tourist Committee: Cloke, Shepherd, Thompson and Woods; Bungay in Bloom: Cloke, Groom and Warnes; Outney Common Owners: Vinton; Bungay Christmas Lights Committee: Cll Groom, O Neill and Warnes; Bungay Community Partnership: Clls Evans, O Neill, Thompson, Ward and Warnes; Bungay Youth Association: Cll Cloke and Groom; Bungay Youth Partnership: Clls Thompson; Community Education Support Group: Cll Brook; Pride of Bungay: Clls Evans, Mr J Palin, O Neill, Ward,Warnes and Mrs R Went; The Community Forum: Cll Evans and O Neill; Sustainable Bungay: Cll Vinton; Signed... Date... page 1622

5 Waveney Area Meeting of Suffolk Association of Local Councils: Clls Brook and O Neill; Bungay Chamber of Trade & Commerce: Clls Shepherd and Warnes; Emergency Planning appointments were deferred. 18. To vote the Town Mayor s Allowance Cll Brook withdrew from the meeting for consideration of this item. In her absence an allowance of 1000 was agreed. 19. To consider wage rates to be paid for manual staff It was decided to maintain a rate of 7.26 per hour(inclusive of holiday pay) for hourly paid staff. 20. To consider commenting on the WDC Open Space Supplementary Planning Document This was deferred for consideration by the Planning Committee. 21. To consider renewing the subscription to Suffolk Association of Local Councils at a cost of 803 This was agreed. Access details to the SALC website were to be made available to members. 22. Council Representatives Cll Warnes reported from the Chamber of Trade that parking was to be discussed, from Bungay in Bloom that plants were on order and from the Christmas Lights that extra equipment was to be purchased. Cll Evans reported that free plants were available from Waveney Norse. Cll Cloke reported from the Youth Association that they were likely to merge with the Youth Partnership. The ramp had been installed at the skate park. Cll Thompson said that the above proposed merger was a good development. They were hoping for funding from the Town Reeve s Ball, Rotary and transitional funding. Clls Ward and Shepherd both reported on Festival Fund raising and a very full programme. Cll O Neill reported from Pride in Bungay on extra dog and litter bins being sought and that a decision on Leader Funding for signing was awaited. He asked that a grit bin list be supplied. The Clerk said that the position of the new bins had not yet been agreed with SCC. Signed... Date District Councillors Reports page 1623

6 Clls Groom and Woods had nothing to report. 24. To approve cheques for payment and receive balance details The following balances were reported:- Lloyds current account Lloyds deposit account Scottish Widows investment accounts Total The following payments were approved and cheques duly signed:- A Newberry, litterpick and Riverside, ; Suffolk Association of Local Councils, subscription 803; P Morrow, Civic Evening and other reimbursed expenses, ; B Lines, property maintenance, (bench 203, playground , Riverside 45, sign 25) 25. To receive notice of business of an urgent nature where action can be taken without the need for a formal decision of the Council or the business is to be referred to a future meeting of the Council or one of its Committees Cll Vinton reported on the poor condition of the Public WCs in the town. It was noted that these were the responsibility of WDC and budget issues were impacting on the refurbishment programme. In response to a question from Cll Reeve, Cll Evans said the Community Centre was trying to establish ownership of the fence at the Folly so that repairs can be made. Signed... Date... page 1624

7 Report of the Planning Committee meeting held at the Council Chamber, Broad Street on Monday 6 th June and related information Present: Clls Brook, Reeve, Barnes, Evans,Vinton, Ward and Warnes. Agenda 1. Apologies were received from Cll Cloke. 2. To appoint a chairman and vice chairman and to fix a calendar of meetings for the forthcoming year. The Town Mayor and Deputy Town Mayor were appointed Chairman and Vice-Chairman respectively. It was resolved that meetings be held on the first Monday each month or the first Tuesday if the first Monday was a public holiday subject to there being business to deal with. 3. Interests. No interests were declared. 4. To allow local electors to comment on matters to be considered at this meeting in accordance with Schedule 1 of the Council s Standing Orders. Cll Shepherd speaking as an elector spoke in favour of plan BA/2011/0126/FUL which she considered would greatly improve the appearance and utility of the property. 5. To consider the following plans*:- DC/11/0501/LBC, Mr P Gurney, listed building consent, replacement windows to 2 dormers and 1 windown at rear of 14 Wingfield St, Bungay. Approval recommended. BA/2011/0143/NONMAT, Mr T Child, non material amendment to BA/2010/0282/FUL to add trellis to existing fence panels to achieve uniform height, 5 The Watermill, Staithe Rd. Approval recommended. BA/2011/0126/FUL, Mr & Mrs Ford, demolition of existing rear extension and erection of single storey pitched roof extension, 36 Bridge St. Approval recommended. 6. To consider the WDC Open Space Supplementary Planning Document (papers already supplied). This policy document was supported. 7. To consider responses to a research questionnaire relating to materials, local distinctiveness and cultural heritage of specially protected areas (Broads and National Parks). It was noted that this was received from a private individual and therefore agreed that members make individual responses to it. 8. To received notice of planning related matters of an urgent nature where action can be taken without the need for a formal decision of this Committee. In response to a question [regarding the sign leading to the Castle] the Clerk reported that he had had this taken down because it was dangerous. It was thought that it may have been erected by the Town Trust. This was to be investigated with a view to its early replacement/repair and re-instatement. The question of the condition of both the exterior of the Council Chamber and the wine store doors in Nethergate Street. These issues were to be taken up as appropriate. Signed... Date... page 1625

8 Report of the Finance & General Purposes Committee meeting held at the Council Chamber, Broad Street on Monday 6 th June and related information Present : Clls Brook, Reeve, Blowers O Neill, O Neill, Shepherd and Woods. Agenda 1. Apologies. No apologies were reported. 2. To appoint a chairman and vice chairman and to fix a calendar of meetings for the forthcoming year. The Town Mayor and Deputy Town Mayor were appointed Chairman and Vice-Chairman respectively. It was resolved that meetings be held on the first Monday each month or the first Tuesday if the first Monday was a public holiday subject to there being business to deal with. 3. Interests. Cll O Neill declared a personal interest in matters relating to the Christmas Lights and Cll Shepherd in the Festival. 4. To allow local electors to comment on matters to be considered at this meeting in accordance with Schedule 1 of the Council s Standing Orders. No electors wished to comment. 5. The following donation were recommended : Christmas Lights, 1500; Bungay Festival, 750 subject to surplus Festival proceeds being carried forward for future Festival use; Bungay in Bloom, To approve cheques for payment and receive details of balances. The following cheques were approved for payment:- Mrs A Brook, Town Mayors annual allowance, 1000; Bungay Joint Tourism Group, town promotion, ; John Groom Catering & Carriages, Civic Evening, ; Mayday Office Equipment Ltd, photo-copy, 38.16; Mr A Newberry, Riverside and litterpick, ; Bungay Town Council, 22,000, transfer of funds to Town Council Scottish Widows account; Friends of All Hallows Hospital, , Civic Evening raffle proceeds. 7. To received notice of urgent matters within the scope of this Committee where action can be taken without the need for a formal decision of this Committee. Cll O Neill reported on broken glass in the Trinity St/Borough Well area. Cll O Neill raised the question of whether the Clerk should officiate at the Special Meeting on the 13 th June. The Clerk said that he had discussed this with the Town Mayor. His view was that as it was not necessary to keep a verbatim record of this public meeting his recording of the formal proceeding did not conflict with his publicly expressed views on the matter. Cll Blowers O Neill robustly questioned the legality of the closed meeting of councillors which was to take place on Wednesday 8 th June at the instigation of the Town Mayor. The Town Mayor equally robustly defended her position on this. Cll Woods said that he was following up with WDC on matters relating to wall repairs at the Priory Lane car park. Signed... Date...