The Rochester Business Alliance along with AAA Western and Central NY

Transcription

1 The Rochester Business Alliance along with AAA Western and Central NY presents... Wonders of Iceland August 8-15, Days 10 Meals: 6 Breakfasts 4 Dinners

2 Wonders of Iceland Explore...Reykjavik Blue Lagoon Golden Circle Thingvellir National Park Skaftafell National Park Nature Cruise Skogar Folk Museum Icelandic Farm Per Person Rates: Double $2,999; Single $3,549; Triple $2,969* Included in Price: Air Taxes and Fees/Surcharges of $110 (subject to increase until paid in full), Hotel Transfers, Round Trip Air from New York Not included in price: Cancellation Waiver and Insurance of $150 per person Day 1: Sunday, August 08, 2010 Overnight Flight An overnight flight brings you to Iceland an island of dramatic contrasts, and a landscape forged by fire and ice. Steaming lava fields and hot pools reflect its volcanic nature, while massive glaciers continue to sculpt the mountains and valleys, leaving thundering waterfalls and plunging fjords. The Icelandic people combine a reverence for their Viking heritage and ancient language with an industrialized, progressive society. Discover the spectacular landscapes and proud people of this small island nation during this fascinating journey. Day 2: Monday, August 09, 2010 Reykjavik, Iceland Your tour begins in Reykjavik, where you embark on a fascinating city tour that highlights such important sites as the 19thcentury Parliament House, Austurvollur Square, the Hofoi House, and Tjornin Lake. Visit the National Museum of Iceland where new and dynamic exhibitions increase your knowledge of Icelandic cultural heritage, from the nation's earliest settlement through to the modern day. Gather this evening for a welcome reception and dinner. Today dinner will be included. Day 3: Tuesday, August 10, 2010 Reykjavik - Reykjanes Peninsula - Reykjavik During a full-day excursion, explore the scenic landscape of the Reykjanes Peninsula, stopping at Bessastadir, an ancient Viking site that is now the official residence of the current president. Continue to Lake Kleifarvatn to see an amazing display of geothermal activity, including steaming fumaroles, hot springs and mud pots. Conclude your day at the famous Blue Lagoon, a natural geothermal pool in the middle of a large, dramatic lava field. Enjoy time to relax and/or take a swim in this pleasantly warm, mineral-rich water. Today breakfast will be included. Day 4: Wednesday, August 11, 2010 Reykjavik - Golden Circle - Vik** Travel to the "Golden Circle" which encompasses many of Iceland's most renowned natural scenic wonders. Thingvellir National Park is Iceland's most historic site and one of its most beautiful places. The oldest existing parliament in the world first met here in AD 930. The park also features the geologically significant Mid-Atlantic Ridge, where the American and European tectonic plates meet. Continue to the amazing hot springs of Geysir, then marvel at one of the island's greatest natural wonders, the two-tiered Gullfoss Waterfall. Continue south to the town of Vik, a small town set along Iceland's dramatic southern coast, where black sand beaches, crashing waves, and towering figures of black rock form an unforgettable sight. Today breakfast and dinner will be included. Day 5: Thursday, August 12, 2010 Vik - Skaftafell National Park - Vik Begin the day at Skaftafell National Park, a beautiful green oasis located near the highest peak in Iceland. Later, an unforgettable boat trip* amid graceful, floating icebergs serves as an introduction to Iceland's dramatic glaciers and is the perfect opportunity to see many species of birds. Today breakfast and dinner will be included. Day 6: Friday, August 13, 2010 Vik - Reykjavik On your trip back to Reykjavik, travel across fertile pastures, sand flats and glacial rivers en route to Skogar, a small settlement located next to a magnificent waterfall. Visit Skogar's Folk Museum, which houses an interesting collection of Icelandic artifacts. Next, stop at a traditional Icelandic horse farm. Learn how Iceland's horses are directly descended from those brought by the Vikings and how Iceland is preserving this heritage. Today breakfast will be included. Day 7: Saturday, August 14, 2010 Reykjavik Today is at leisure to explore the capital city of Iceland with its many art galleries and museums. You may choose to join an optional whale watching or "Super Jeep" glacier excursion. During the "Super Jeep" excursion you will travel on top of Iceland's Langjökull Glacier. Gather for a farewell dinner this evening. Today breakfast and dinner will be included. Day 8: Sunday, August 15, 2010 Reykjavik - Tour Concludes Your tour ends, leaving you with many pleasant memories of a wonderful vacation. Today breakfast will be included.

3 In Iceland Your Icelandic adventure is complemented by intriguing talks that explore the natural history of this geologically young nation. Learn how Iceland hopes to become energy independent through its hydro and geothermal power plants from expert Maria Maack. Discover why this is an achievable goal that makes Iceland the envy of energy-import dependent countries. Acquaint yourself with the geologic energies at work in Iceland during a lecture by a geologist who explains the geothermal hotspots, volcanic rocks and glaciers that you observe throughout your journey. YOUR ITINERARY AT A GLANCE Day 1 Overnight Flight Day 2, 3 Centerhotel Plaza, Reykjavik Day 4, 5 Hotel Hofdabrekka**, Vik Day 6, 7 Centerhotel Plaza, Reykjavik On some dates alternate hotels may be used. Please Note: Air rate and schedule are applicable for groups of 10 or more traveling on the same flights and dates. To complete your vacation, we include roundtrip airport-to-hotel transfers when purchasing airfare with your Smithsonian Journeys Travel Adventures tour. If you have arranged for your own air, we are pleased to provide you the option of purchasing these transfers. Please note that all transfers will leave at pre-scheduled times. Hotel check-in on your day of arrival is 3:00 PM. Rooms may not be available prior to that time. Due to flight schedules, a post night may be required in some Iceland Air gateway cities (at an additional cost). Please inquire at time of booking. Singles are very limited on this tour and are subject to availability. ** On some dates, accommodations may be in Kirkjubaejarklaustur instead of Vik. However, this does not affect the included sightseeing attractions. The days and order of sightseeing may change to best utilize your time on tour. * The glacier cruise on Day 5 operates early-may to mid-september, weather permitting. It may be substituted with a lunch when the cruise is not operating during the off-season. Smithsonian Journeys Travel Adventures prides itself on bringing travelers the very best experiences a destination offers. Our itineraries include many activities and may consist of walking on uneven terrain or significant walking at times. Some of the most unique sightseeing can mean accessing locations that restrict motorcoaches, especially in historic areas. For your comfort, we recommend bringing sturdy walking shoes. Museum visits and shopping may be affected with observance of religious or local holidays. This tour requires average physical activity. You should be in good health, able to climb stairs and walk reasonable distances, possibly over uneven grounds and cobblestone streets. For more information contact Michele Hefferon Rochester Business Alliance 150 State St. Suite 400 Rochester, NY Phone: ; Fax: Michele.Hefferon@RBAlliance.com

4 IMPORTANT RESERVATION INFORMATION IDENTIFICATION Passports are required for this tour at your expense. Certain countries require a minimum of 6 months passport validity. You are strongly urged to contact the appropriate consulate for details. Visit for the U.S. State Department for the latest details about passports and visa requirements. IMPORTANT: We recommend that our clients traveling abroad take a photocopy of their passport and applicable visas. It should be packed separately from your actual passport and visa. We also recommend leaving a copy at home with your emergency contact. *Airline Fuel Surcharges: Our air inclusive vacations are priced including airline fuel surcharges. These fuel surcharges are assessed by the airlines and are subject to increase without notice. Government taxes and fees are additional. Taxes and Fees: Government and Other Authority Taxes and Fees are not included in base fare but are included in the tax amount listed: September 11th Security Fee up to $10.00,Passenger Facility Charge (PFCs) of up to $18 per passenger,federal Domestic Flight Segment Fee of up to $3.50 USD applies per passenger, per segment., US or International Departure and Arrival Fees. In order to better serve you, once you complete the booking process your invoice will display your vacation land package, base airfare, fuel surcharge and all taxes and fees as separate line items. Airfares are subject to change. Seats are limited and may not be available on every flight or departure date. Checked Baggage Charges: Some airlines may impose additional charges if you choose to check any baggage. Please contact your airline or refer to its website for detailed information regarding your airline's checked baggage policies. Cancellation Charges for this tour: After your seat reduction date has passed, a non-refundable deposit will be retained. For Cancellation between days prior to departure: cancellation fee of 20% of total price. For cancellation between 15-1 days prior to departure: cancellation fee of 40% of total price. For cancellation on the day of departure and after: 100% of total price. For Ocean Cruises: For cancellation between days prior to departure: cancellation fee of 25% of total price. For cancellation between days prior to departure: 50% of total price. 30 or fewer days prior to departure: 100% of total price. For River Cruises: including Europe, Russia, Egypt and China, days prior to departure: cancellation fee of 40% of total price. For cancellation between days prior to departure: cancellation fee of 75% of total price. For cancellation 30 or fewer days prior to departure: cancellation fee of 100% of total price. For Galapagos and Antarctica: A cancellation fee of 50% will apply for cancellation between days prior to departure; A cancellation charge of 100% will apply for cancellation less than 90 days prior to departure. For Oberammergau: Non-refundable deposit will be retained. A cancellation fee of 75% will apply for cancellation between days prior to departure; A cancellation charge of 100% will apply for cancellation less than 90 days prior to departure. Cancellation protection is highly recommended and must be purchased at time of deposit. Air rates are subject to change until tour is paid in full. If waivers have not been purchased and a reservation is cancelled for any reason prior to departure - Air is 100% non-refundable once paid in full. Cancellation charges also apply to reservations made for "pre" and "post" night accommodations. Purchase of Waiver and Insurance guarantees a full refund of all payments (including deposit), except the Waiver and insurance fee itself, made to AAA Member Choice Vacations for travel arrangements in case of cancellation of your travel plans for any reason prior to the day of departure. The Waiver and Insurance does not cover any single supplement charges which arise from an individual's Traveling companion electing to cancel for any reason prior to departure. Upon cancellation of transportation or travel services where you, the customer, are not at fault and have not canceled in violation of the terms and conditions above, you will be refunded 100%. Please see your sales agent for more information, or review our brochure for details. Consumer Protection Plans: Collette Travel Service holds membership in the following highly reputable industry organizations: the United States Tour Operators Association and the American Society of Travel Agents. Each association operates a consumer protection plan to cover deposits made by travelers. Full details are available from the organizations or Collette Travel Service. Collette is pleased to give this additional protection to our clients. Our California Sellers of Travel registration number is Our State of Washington Unified Business Number is Our Nevada Sellers of Travel registration number is Photos shown are reflective of the area(s) visited, but may not be included in the actual tour itinerary.

5 First deposit of $250 per person due upon reservation. *Reservations are made on a first come, first serve basis. Reservations made after the seat reduction date of 3/9/2010 are based upon availability. Final payment due by 6/9/2010. Make checks payable to: AAA - Western and Central New York For Reservations Contact: AAA - Western and Central New York (Amherst) Attn: Barbara Hughes 100 International Dr Williamsville, NY (716) Please select one of the following gifts per person: Travel Bag Toiletry Bag Plant a Tree Your Name: Salutation: First: Middle: Last: Suffix: (Mr., Mrs., Rev.) (Please print as it appears on Passport) (Jr., Sr.) Rooming With: (Please print as it appears on Passport) Nickname (as you may prefer to be addressed): Your Address: Address: City: State: Zip Code: Phone:( ) Cell: ( ) Passport Number: Date of Issuance: Expiration Date: City, State, Country of Issuance: Date of Birth: City, State, Country of Birth: Gender: Male Female Citizenship: Your local AAA Office Name: City: State: Emergency Contact Name: Telephone:( ) Relationship: I wish to purchase cancellation waiver and insurance at $150 per person: Yes No (Payment due with first deposit.) Please note: If you choose not to purchase AAA Member Choice Vacation's Waiver Insurance Plan, you will incur penalties for changes and cancellations (see brochure for details) Deposit Amount: $ Waiver/Insurance Amount: $ Total amount enclosed: $ Please advise your departure airport for this tour: Air Seat Request Aisle Window (AAA Member Choice Vacation cannot guarantee your preference) If you have not purchased air through AAA Member Choice Vacation and wish to purchase transfers, you must transfer at our pre-scheduled times. Room Accommodations: Smoking Non-Smoking (AAA Member Choice Vacations cannot guarantee your preference) *Triple rooms are normally a standard double room with 2 beds. A cot or rollaway bed may be requested but not guaranteed due to size of room and fire codes. AAA Member Choice Vacations accepts American Express, Discover, MasterCard or Visa as payments toward your group reservation. If paying by credit card, please complete the attached authorization form. Wonders of Iceland - 8/8/ E9 1/11/ ayment of a per person waiver insurance fee guarantees full refund on all payments (including deposit), except the waiver fee itself, made to AAA Member Choice Vacations for tour service in case of cancellation for any reason prior to the day of departure. Air inclusive waiver insurance may be purchased only if you purchase your airline tickets from AAA Member Choice Vacations. Once on tour, if a passenger has to return home early due to personal illness, illness or death of a member of the immediate family, (physician s statement required), payment of the waiver fee to AAA Member Choice Vacations guarantees full refund for any unused land services after departure from the tour. Payment of the air inclusive waiver guarantees your return transportation, with no additional supplement, utilizing your original airline tickets. In the event you have purchased non-refundable airline tickets, the air waiver does not apply. The waiver insurance fees are fully refundable up to 3/9/2010. Waiver insurance is non-transferable and valid for each applicant only. Waiver Insurance must be purchased at time of first deposit. AAA Member Choice Vacations can assume no responsibility for and cannot be held liable for any wrongful, negligent or unauthorized acts or omissions of any travel agent or travel agency other than that of AAA Member Choice Vacations itself, and its own employees. The waiver insurance fees do not cover any single supplement charges which arise from an individual s traveling companion electing to cancel for any reason prior to departure. In this case, the single supplement will be deducted from the refund of the person who cancels. Division of this charge between the two passengers involved is solely their responsibility. If insufficient funds are deducted from the canceling client, the traveling client will be charged the remaining portion of the single supplement. The waiver covers cancellation of your trip and does not cover cancellation of the airline portion only. The waiver insurance fees cover lost, damaged or delayed baggage as well as medical expenses, emergency medical attention and worldwide travelers' assistance. See your booking agent for details.

6 180 Middle Street Pawtucket, RI Phone: Fax: If paying by credit card, please complete this form and return to AAA - Western and Central New York (Amherst). We can only charge your credit card for the amount noted if the signature, address and phone number are listed below. Thank you! CREDIT CARD AUTHORIZATION FORM BOOKING NUMBER: DEPARTURE DATE: August 8, 2010 TOUR: Wonders of Iceland GROUP NAME: Rochester Business Alliance Name of Passenger: Salutation: First Name: Middle Initial: Last Name: Suffix: (Mr., Mrs., Rev.) (Please print as it appears on Passport) (Jr., Sr.) Cardholder Name: Cardholder Address: (as it appears on your credit card statement) Cardholder Phone: Credit Card Type: American Express Discover MasterCard Visa Credit Card Number: Expiration Date: Amount to be charged: $ Cardholder s Signature: Date: I agree to pay according to the card issuer agreement. I understand and accept AAA Member Choice Vacations cancellation policy, terms and conditions. Participating credit card companies are now requiring a billing address and phone number for FRAUD PREVENTION. All information MUST be provided. Thank you for your cooperation! If using your credit card for payment, please return this Authorization Form by mail to: AAA - Western and Central New York (Amherst) Attn: Barbara Hughes 100 International Dr Williamsville, NY Or by Fax to: (716)

7 BOOKING NUMBER: DEPARTURE DATE: August 8, Middle Street Pawtucket, RI Phone: Fax: Available Options TOUR: Wonders of Iceland GROUP NAME: Rochester Business Alliance Personalize your tour by adding an optional activity below. Our recommended options have been carefully chosen to help enhance your individual experience. Complete the provided Prepaid Options Form to reserve your options. Availability is limited and reservations are on a first come, first serve basis. Payment must be received no later than 15 days prior to departure. Prices are subject to change. Children under the age of 18 MUST be accompanied by an adult. Reykjavik Langjökull Glacier Adventure $210 USD Today, travel from Reykjavík by Super Jeep to one of the highest mountain roads in Iceland. A Super Jeep is a specially equipped monster jeep that can drive across glaciers, through rugged landscapes and off the beaten track. It is an adventure of a lifetime! When you reach Kaldidalur ("Cold Valley"), you drive up to the Langjökull Glacier. Then, explore the glacier drive down to the Hraunfossar waterfalls, which cascade into the river Hvita from beneath a lava field. Next, visit the historical site of Reykholt and Deildartunguhver, the most powerful geothermal spring in Europe. Return to Reykjavík via scenic Hvalfjörður fjord with its stunning combination of natural contrasts. Duration on the glacier will range from 15 to 35 minutes. This option departs at 9AM. Duration: Approximately 8 hours. Please note a minimum of 4 passengers is required. Transportation is included. Whale Watching $100 USD Embark on an adventure at sea as you are introduced to the captivating world of whales off the shores of Iceland! Begin this journey at the historic harbor front in the capital city of Reykjavik. Keep a keen eye out for the various whales you may witness, such as minkes, humpbacks and even killer whales. In addition to the excitement of spotting whales, you may also see dolphins and sea birds such as puffins; guillemots and gannets accompany you during your sail. This is a perfect way to cap off your Icelandic experience. Departs May September at 9AM; October 1PM. There are no minimum passenger requirements to operate this option. Duration: Approximately 3 hours. Transportation is included. Prepaid Options Simply check the space provided for the options you would like to purchase and we will include it in your tour documents. Availability is limited and reservations are on a first come, first serve basis. Payment must be received no later than 15 days prior to departure. Prices are subject to change. Children under the age of 18 MUST be accompanied by an adult. Name of Passenger: Salutation: First Name: Middle Initial: Last Name: Suffix: (Mr., Mrs., Rev.) (Please print as it appears on Passport) (Jr., Sr.) (Please submit a separate form for each Passenger.) Option Price Per Person Whale Watching $ USD Langjökull Glacier Adventure $ USD Please make checks payable to AAA Member Choice Vacations and send to: AAA Member Choice Vacations Attn: Accounts Receivable 162 Middle Street Pawtucket RI, Fax: