DETAILS YOU SHOULD KNOW... 4 RESERVATION PROCEDURE... 5 TRANSPORTATION... 6 OVERNIGHT ACCOMMODATIONS IN THE PHILMONT AREA PHILMONT GLOSSARY...

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3 DETAILS YOU SHOULD KNOW... 4 RESERVATION PROCEDURE... 5 TRANSPORTATION... 6 OVERNIGHT ACCOMMODATIONS IN THE PHILMONT AREA PHILMONT GLOSSARY... 9 PREPARATION OF BUDGET PHILMONT PARENT'S RALLY PHILMONT WILDERNESS PLEDGE PHYSICAL PREPARATION... 13

4 PHILMONT HIGH ADVENTURE EXPEDITIONS DETAILS YOU SHOULD KNOW A Philmont High Adventure Expedition is a twelve day backpacking trek through Philmont's high mountain wilderness. An expedition begins with lunch on the day of arrival (Day 1) and ends with breakfast on the day of departure (Day 13). The Philmont fee covers thirty-six meals and twelve nights lodging. An expedition may be either a local council or district (provisionally recruited) group or regularly chartered Boy Scout troop, Varsity Scout Team or Explorer Post. Chartered coed Explorer Posts are required to provide their own coed leadership enroute to Philmont and while hiking the trails of Philmont. ADULT LEADERSHIP * The best available adult leadership should be recruited to accompany each crew. In keeping with the policy of the Boy Scouts of America there are no gender restrictions for adult leadership at Philmont except that each coed Explorer crew must have coed adult leaders. * Each Philmont Expedition or Cavalcade crew must have at least two qualified adult advisers one of whom must be 21 years of age or older. The second adviser must be at least 18 years of age. Because Philmont's objective is to serve youth, every crew is required to have a majority of youth participants. * Expedition advisers must be physically capable of hiking and camping in Philmont's high mountains for the twelve day length of an expedition. * An expedition adviser should be Scout minded, cooperative, enthusiastic, and should display a wholesome attitude. * Coed Explorer Posts are required to provide their own coed leadership while enroute to Philmont and while hiking the trails of Philmont. A coed Explorer crew must have at least one male adviser and at least one female adviser, each of whom must be at least 21 years of age. FEE PAYMENT POLICY The fee is charged for every participant including adult advisers. A council contingent or unit may elect to adjust its local fee so that adult leaders attend without charge. A reservation fee of $20.00 per participant, including adult leaders, is required to hold an arrival date. Each group is billed for one half fee payment due in February or March, depending upon the group's arrival date at Philmont. EXPEDITION CREW SIZE - Experience has proven the preferred numerical size for a Philmont Expedition crew is not mare than twelve nor less than seven total persons. A crew of 4 to 6 persons will be charged for 7 persons. Philmont's hiking itineraries are all developed on the basis of a twelve member or smaller crew size. Expeditions larger than twelve persons should split into multi-crews and provide competent leadership for each crew.

5 EXPEDITION TRAINING - To insure the success and enjoyment of a Philmont trek, each expedition should be thoroughly trained for the trek. Each crew should carry out several pack trips to prepare each member physically and mentally and to mold the unit into an efficient camping crew. EXPEDITION ADVISER'S KIT - In March, each registered Philmont expedition adviser will be sent a kit of materials for his crew. Included will be a set of Phimont itineraries (the PEAKS book), individual Guidebook to Adventure, a Philmont map, insurance pamphlet, Tour Permit ao~lication. medical forms. and Trio Plannerlpostmaster cards. The expedition adviser's kit 'contains all infoknation needed for full preparatibn of a Philmont expedition. RESERVATIONS Philmont will operate from June 17 to August 24, Refer to the current brochure for exact dates and prices. Reservations for the following year are accepted beginning April 1, of the current year. High Adventure Expeditions of shorter duration (7 to 10 days) may be scheduled between August 10 and August 17. The short'expedition fee is computed at a price of $20.00 per day. Reservations for arrival dates must be made on the P hilmont application and reservation form and must be processed and approved by the local council. A reservation fee of $20.00 per camper is required to hold an arrival date and the number of spaces requested. Tentative reservations for arrival dates may be made by telephone ( ) and must be confirmed within 30 days by remitting the necessary reservation fees. Philmont urges all councils and units to be factual and objective in making reservations for High Adventure expmions. Excessive reservations can adversely affect other councils and units who desire space on a particular arrival date. Additional reservations will be accepted as long as space is available on the desired arrival day. IMPORTANT Should your registration decrease by one crew or more by February 1, it is imperative that you notify Philmont so your unused reservation space can be utilized by others. FEE PAYMENT SCHEDULE BE SURE TO USE THE APPLICATION AND RESERVATION FORM WITH EACH FEE PAYMENT. I TRANSMllTAL AMOUNT DUE DUE NUMBER EXPEDITIONS DATE 1 $20.00 With Reservation Due February1 March** Due MaylJune** $ per camper ALL FEES ARE NON-REFUNDABLE AND NON-TRANSFERABLE TO THE BALANCE OF FEES IN EVENT OF CANCELLATIONS. By March 1 Philmont must commit financial resources to employ staff, purchase food and supplies and prepare for summer operations. Participants are, therefore, also required to make a financial commitment to attend. **Expedition statement indicates date that fee payment is due.

6 Traveling to and from Philmont is an important part of the "high adventure." Most contingents will find transportation the largest expense in the budget. Study the various modes of travel before making the final decision. Choose the one that has the greatest appeal and is affordable. Philmont Expeditions in the past have found public carriers to be the safest and most reliable forms of transportation to the ranch. Consult the passenger department of any of the following carriers for scheduling information and costs. Your local travel agency can also render this service. Charter bus service arranged at home direct to Philmont. (Bus drivers may choose to stay in Cimarron or at Philmont.) Greyhound bus ( ) to Raton - Philmont bus fromito Raton (45 miles from Philmont). Texas-New Mexico & Oklahoma Coaches (TNM&O) ( ) - from Albuquerque, Denver and Amarillo, Texas to Cimarron, NM - Philmont bus to and from Cimarron (5 miles to Philmont). Amtrak Train ( ) to Raton - Philmont bus fromlto Raton. Amtrak Train to Denver - obtain chartered bus directly to Philmont, TNM&O Coaches ( ) to Cimarron or the commercial Greyhound bus to Raton. Airlines to Denver (270 miles from Philmont), Albuquerque (220 miles), Colorado Springs (200 miles) and Pueblo (150 miles) - obtain chartered bus directly to Philmont, TNM&O Coaches to Cimarron or commercial Greyhound bus to Raton. Supplemental chartered jet services offering package plans with reduced group rates may also be available. The airlines will arrange for chartered buses to and from Denver when requested. Some bus services from Denver to Philmont include: Chaffee Transit, Inc. ( ext ); Long's Transportation Service ( ); Rocky Mountain Coach Lines ( ); Pacesetter Coach Lines ( ) for 20 or more. Some bus service from Albuquerque to Philmont includes: Sanchez Southwest Coaches ( ); Tours of Enchantment ( ). PRIVATE VEHICLES - This method of transportation should be used only with full assurance that vehicles are safe and drivers are reliable. Make sure there is adequate insurance coverage. Adhere rigidly to the Tour Permit Requirements. TOURS AND EXPEDITIONS - This brochure is a useful reference book for planning your trip to Philmont. It is available at your local council service center (No. 3734). NATIONAL TOUR PERMIT - A National Tour Permit is required for all Philmont expeditions. An application (No. 4419A) for a tour permit will be included in the expedition adviser's kit sent in March. Submit the application at least six weeks in advance to allow for council and national processing. ARRIVAL TIME AND DEPARTURE - The ideal time to arrive at Philmont is prior to lunch. That enables your crew to process and outfit in Camping Headquarters and to depart for the trail the following day. The Arrival Plans card found in the Philmont PEAKS book must be received from you at least three weeks prior to your departure for Philmont to schedule your meals and transportation. Piease telephone Philmont if you are delayed enroute. Each Philmont expedition concludes after breakfast on its day thirteen. On the departure day, Philmont can offer either a continental breakfast at 5:45 a.m. or a regular breakfast at 7:00 a.m. INSURANCE - The Philmont camper fee includes insurance coverage for health, accident and sickness enroute to and while hiking the trails of Philmont. This policy is secondary to a Family Policy that might be in effect. Name and Policy Number of your Family Policy should be noted on your medical form. PHILMONT BUS SERVICE - Philmont provides round trip bus transportation to and from the bus and train stations in Raton, New Mexico, at a cost of $15.00 per person (subject to change). Round trip bus transportation to Cimarron costs $5.00 per person. Amtrak passengers should plan to eat in Raton.

7 OVERNIGHT ACCOMMODATIONS IN THE PHILMONT AREA These agencies offer low cost, overnight accommodations for groups traveling to Philmont. Sleeping bage are required at most of them and tents are required for some. Meals are available at most of the military bases. Contact the agency directly for more information. Phone No. Agency and Address Location Miles to Philmont Bandalier National Monument Los Alamos NM Cal Farley's Boys Ranch and Girls Town Judy Neill - P.O. Box 1890, Amarillo Cannon Air Force Base TSgt George Tindale, 27CSGICCBYOP Clovis NM Capulin Camp Capulin NM Carson National Forest Office Forest Service Bldg, Taos NM Los Alamos, NM Clovis, NM Capulin, NM Taos. Rsd River 160 Miles 200 Miles 225 Miles 75 Miles 60 Miles Charette Lakes State Park 23 Miles S. and W. of Springer NM No contact necessary - offers overnight camping, latrines and fires are permitted. Exit 9 miles south of Springer on NM Hwy 569 and drive 14 miles to the lakes. 50 Miles Chicosa Lake State Park General Delivery, Roy NM Cimarron Canyon State Park Marshall Garcia. Ranger P.O. Box 147, Ute Park, NM Clayton Lake State Park Seneca NM Roy, NM Ute Park, NM Clayton, NM 65 Miles 20 Miles 120 Miles Conchas Lake State Park P.O. Box 976, Conchas Dam, NM miles NW of Tucumcari, NM 175 Miles Fort Carson Sgt. Mallem, Bldg 6049 Colorado Springs, CO Holloman Air Force Base Capt. Gary Kirckof. 82 TCFILG Alamogordo NM Colorado Springs. CO Alamogordo, NM 180 Miles 315 Miles

8 Phone No. Agency and Address Location Miles to Philmont Kirtland Air Force Base MSgt Steven Wood. 1606ABWlCCB Albuquerque NM Koshare Indian Museum P.O. Box 580, La Junta CO Lowry Air Force Base Capt. Dennis E. Franks, USAF Clinic Lowry Denver CO Mesa Verde National Park Robert C. Heyden, Supt. Cortez CO New Mexico Army National Guard Raton NM New Mexico Army National Guard Springer NM Palo Duro Canyon State Park Route 2 Box 285, Canyon TX Peterson Air Force Base 2Lt Gary A. Henderson, 1003 CESIOEI Colorado Springs CO Reese Air Force Base Capt. Scot Burger 65STUSlDOTB Hurlwood TX Springer Lake State Park Springer NM No contact necessary -offers overnight camping and latrines, but open firesare not permitted. Storrie Lake State Park Jose Lovato, Park Supt. P.O. Box 3157, Las Vegas NM Sugarite Recreation Area Bob Dye, Park Supt. Raton NM Texas Army National Guard United States Air Force Academy Capt. Bill Shoememan, USAFAIPLDM Colorado Springs CO Ute Lake State Park P.O. BOX 52, Logan NM Albuquerque, NM La Junta, CO Denver, CO Cortez-Durango, CO SW of Raton, NM West of Springer, NM South of Amarillo, TX Colorado Springs, CO Hurlwood, TX 4 Miles NW of Springer, NM Las Vegas, NM Raton, NM Amarillo. TX 27 Miles NE of Tucumcari, NM 220 Miles 140 Miles 270 Miles 340 Miles 35 Miles 25 Miles 260 Miles 190 Miles 315 Miles 25 Miles 100 Miles 55 Miles 240 Miles 200 Miles 135 Miles

9 PHILMONT GLOSSARY EXPEDITION NUMBER - The number assigned to a chartered unit expedition or council contingent expedition by the Philmont Camping Registrar to identify an expedition and its crews. A crew arriving at Philmont on June 20 will be assigned a 620 number along with a letter of the alphabet (e.g., 620-A, A multicrew expedition will be numbered further (e.g. 620-A-1, 620-A-2...). Piesse use your correct expedition number in all correspondence with Philmont. ARRIVAL DATE - reservations made with Philmont designate the arrival date at Philmont. Each expedition hits the trail the day after its arrival and returns on its twelfth day. DEPARTURE DATE - operating daily with a 12-day cycle, departure from Philmont is on the morning of the thirteenth day. Arrival day is day one. COUNCIL CONTINGENT - a provisional expedition composed of Scouts or Explorers and leaders from a district or council. CHARTERED UNIT - an expedition composed of members from a chartered Boy Scout Troop or Explorer Post with its own registered leadership. CREW - a group varying in size from a minimum of 5 Scouts or Explorers and 2 adult advisers to a maximum of 11 Scouts or Explorers and 2 advisors. Crew size must be at least 7 and no more than 13 including adults. CO-ED CREW - an explorer crew with male and female advisers. CREW LEADER - a member of a crew and elected by a crew to be its leader. This is the same relationship as patrol leader has to patrol. Ideally this young person will have attended council junior leader instructor training or Philmont. ADULT ADVISER - each crew is required to have at least two adult leaders, one of whom must be at least 21 years of age. The second adult must be at least 18 years of age. There are no gender restrictions for adult leadership. The advisers' leadership is primarily coaching, counceling and advising the crew leader. During emergencies the adviser may assume direct leadership of the crew. TOUR DIRECTOR - he is the Scouter who is responsible for safely delivering an expedition with more than one crew to Philmont. He makes final financial settlement with the Philmont Registrar. A tour director should be capable of taking over a crew in the event one of his advisers becomes incapacitated. A tour director serves as the council's representative to Philmont. RANGER - upon arrival at Philmont, each crew will be met by a Philmont Ranger. The Ranger stays with the crew for three days sewing as guide and trainer in camping skills. ITINERARY - each crew has an itinerary which is the hiking schedule for the 10 days on the trail. The itinerary outlines the trails to be taken and the crew's daily destination (either staffed or unstaffed camps). MOUNTAIN CAMPS - these may be camps with a staff (camp director and three or more program staff) or unstaffed trail camps. Dry camps are trail camps with no water. Philmont has an ever increasing library of promotion helps that are available on a "short term basis". Two excellent slide shows with a taped narration: "Well, Come on Down" and "Philmont Scouting Paradise", are available. Three VCR tapes varying in length from 15 to 30 minutes are available including "Philmont Scouting Paradise". Please limit your request to one audiovisual at a time. In addition, Philmont has available a Unit Planning Book which provides such useful information to the chartered unit as reservation procedures, expedition requirements and transportation possibilities. Your local council has copies of all Philmont printed material and the promotional brochure entitled "Think Adventure, Go Philmont".

10 Preparation of Budget TOTAL COSTS PER CAPITA COSTS PHILMONT FEE $... $... Covers all meals at Philmont, tents, cooking gear, program resources, leader's kits, medical care, chaplaincy service, use of horses and burros, Philmont patch, etc. All Philmont participants are charged the same fee. TRANSPORTATION Transportation costs to and from Philmont; may or may not include meals. 0e sure to check insurance coverage on packs and gear in transit. MEALS AND LODGING All meals and lodging en route to and from Philmont. Use of military bases helps cut down expenses. Alr Force and Army liaison officers can help on this. Include gratuities and occasional %eats" along the way. TRAINING Meals and other incidental costs for weekend training events. PROMOTION Council costs for promotion including production of all material, postage, etc., including hats andlor T-shirts. INSURANCE Campers accident and sickness insurance is included in camper fees. PAID EQUIPMENT - PURCHASE OR RENTAL lnclnde purchase or rental of any equipment or supplies required by expedition. Expeditions are encouraged to bring backpacking stoves. SIDE TRIPS AND TOURS En route to and from Philmont. CONTINGENCY Allowance for any contingency during trip that may require unexpected expenditures. Refund at end of trlp if unused. SUB-TOTAL PHILMONT SCHOLARSHIP Deduct if you have a young person whose family cannot afford a Philmont trek, inquire about a scholarship from the council service center. TOTAL $... $....

11 Philmont Parent's Rally A SUGGESTED PROGRAM PURPOSE OF MEETING To acquaint parents and youth with Philmont. To share with them the calendar of events leading up to departure for Philmont. To inform them of the necessary procedures regarding payments of fees, Philmont Medical forms, equipment needs, plansenroute to and from Philrnont, age requirement. To have parents meet the leaders of the expeditions. Opening Philmont maps posted on wall with photos of previous trips. Table with snapshots, souvenirs, momentosfrom Philmont, etc. Display personal equipment needed and have a backpacking demonstration. Meeting Welcome and introductions What is Philmont? A talk by a boy or adviser who has been to Philmont andlor show slides, 'Well, Come on Down," "Philmont Scouting Paradise" and slides of previous expeditions or one of two Philmont VCR presentations. Keep this fast-paced and limited to 30 minutes. Administrative details Explain budget and items within budget (use flip chart or hand-outs). Reminder of fee payments -emphasize deadline dates. Travel plans - instructions Uniform Pack - for those items needed at Philmont. Recommend the official BSA pack and frame. It has been successfully tested at Philmont. Mention rental opportunity of pack and frame at Philmont for those who do not want to invest in equipment. Small carrying bag -for items essential while traveling. Boots for hiking light-weight, comfortable and well broken in. Guide for spending money - how much? Review organization of crews. Review plansfor shakedown hike and camp. Distribute application forms and collect the $ r e s e r v a t i o n fee. Question and answer ~eriod. Closing Philmont Hymn suggested. NOTE: Additional organization meetings may be necessary. Suggestion for Subsequent Meetings: Plan a cookout using dehydrated and freeze-dried menus and invite parents.

12 PRESERVING THE PHILMONT WILDERNESS Philrnont is a magnificent wilderness camping area with an immense network of trails and camps tied together by service roads designed for service and protection of both campers and land. Each camper and advisor is asked to sign the PHILMONT WILDERNESS PLEDGE which declares that he or she wiil do everything possible to preserve the beauty and wonder of the Philmont Wildernessthrough good Scoutcamping. It is expected that Philmont campers wiil carry this pledge toall camplng areas that they might visit throughout America. The major areas of emphasis involved in the PHILMONT WILDERNESS PLEDGE are: 1. LITTER - Each camper should make sure that all trails and campsites are left neat and clean. Camping Headquarters should be left in a like manner. 2. GRAFFITI - Not only is graffiti defacing but it is also degrading and contrary to all that Scouting stands for. Don't add to this offensive practice. 3. WATER - Remember, you are in a land where water is scarceand very precious. Conservation and wise use of water has been practiced since the first man entered thisland. Youshould neverbatheordo laundry ordishesin or neara spring or stream. Do not throw rocks in springs or touch any windmills. They are easily damaged and the flow of water can be disrupted. 4. TRAILS - Pledge yourself to respect all trailsof Philmont. Do not cut green boughs ortrees, or mark them. Do not, cut across switchbacks, and do not alter or change trail signs. 5. CAMPSITES - Each crew is responsible for leaving a neat and orderly campsite, whether it be in Camping Headquarters, staffed camps, or non-staffed camps. Your campsite should be left litter-free with its latrine and sump clean. Fires must be left DEAD OUT. Leave a courtesy woodpile when possible. Philmont serves between 12,000 and 18,000 Scouts, Explorers and their advisors each year. Consequently, some trails and camps, especially around commissaries, are subjected to heavy use. Nevertheless, it is net the wear of so many pairs of boots that mar Philmont. It is the carelessness and thoughtlessness of inconsiderate Scout Campers. It is our sincere hope that through your commitment to the PHILMONT WILDERNESS PLEDGE, Philmont will always remain a beautiful and clean place to enjoy high adventure. Director d Program... Coinciding with the wilderness pledge is a practice at Philmont called "low impact" camping. For Philmont tosurvive intense backcountry use year after year, each participant must make a personal commitment to the environment. The philosophy of low impact is that we leave minimum evidenceof our passing in the wilderness. In otherwords, a conscientious camper should erase any sign of his camp. We realize that there will be some High Impact areas in Philmont's backcountry, due to the number of participants in our program each year. It is thegenuinedesire of the Philmont staff to instill the "low impact" philosophy into our participants. We hopethey carry this way of camping into other primitive and delicate areas around the nation. "Take with you precious memories, leaving only footprints." (From the plaque at the Philmont Gateway.) 12

13 PHYSICAL PREPARATION FOR A PHILMONT TREK To enjoy a Philmoni experience everyore who plans io take a trek must be physically prepared. At Philmont every person will carry a lb. pack over steep, rocky trails at elevations ranging from 6,000 to 12,441 feet. A regular program of physical conditioning for at least three to six months prior to taking a trek is essential. A longer period is required for those who are more than 25 lbs. overweight and for ihose unaccustomed to physical exercise. The first step is to get a physical examination from your physician. Use the forms provided by Philmont which will be mailed in January. Complete the health history on page 1 and then schedule a time for a physical exam. Staff physicians at Philmont reserve the right to deny access to the trails io any adult or camper on the basis of the physical recheck at Philmont. All med~cal evaluation forms will be checked by Phi!mont medical staff. Areas of concern include, but are not l~mited to: heart disease, seizure disorder, sickle cell anemia and hemophilia. Blood pressure without medication must be less than for any participant to be permitted to hike on Philmont. Adults or youth participants who are more than 25 ibs. overweight should begin a program of exercise and dieting at least six months prior to a Ph~lmontrek. If there are any doubts after the individual has had a physical examination, contact Philmont. A program of regular aerobic exercise is highly recommended to become physically ccnditisned for Phiimont. Plan to exercise for 30 to 60 minutes 3 to 5 times a week. Jogging, running uphill or long flights of stairs and hiking with a full pack are exceller~t preparation. How fast you run or how far you go is not nearly so important as regular exercise. Other aerobic exercises such as swimming, bicycling, stationery cycling and aerobic exercise classes can supplement your training. Start slowly and gradually increase the duration and intensity of your exercises. If anyone has questions contaci the family physician. Backpacking is the best way to prepare for a Philmont trek. It is highly recommended thzt everyone in a Philmont crew fulfill the requirements for Backpacking merit badge. These include three 15 mile treks with two overnights each and one 5 day backpacking trek covering at least 30 miles. Fulfilling these requirements will enable you to enjoy a Philmont trek. Be prepared!

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