FORM (1) BID SUMMARY. Please complete the spaces left blank below. Prices should be quoted in Turkish Liras (TRY).

Transcription

1 FORM (1) BID SUMMARY Instructions: Please complete the spaces left blank below. Prices should be quoted in Turkish Liras (TRY). PART I: Acknowledgement of tender procedures: / / I confirm having read the procedures described in Section 1 Procedures in the Letter of Invitation. / / I confirm having read points 1.11 and 1.12 in Section 1 to the Letter of Invitation and accept that failure to disclose such information, if applicable, may lead to the disqualification of my bid. PART II: Commencement of contract performance and Schedule of Contract Performance / / I undertake to commence the performance immediately on the date indicated in the contract or upon receipt of the contract itself duly signed by the Organization. PART III: Participation by the Organization (see Annex IV) Either: / / I certify that the inputs to be provided by the Organization, as set out in Annex IV are adequate and sufficient for a satisfactory contract performance; or / / For a satisfactory contract performance, the following would have to be provided: PART IV: Financial Offer: / / I have completed and hereby attach Appendix E to the Letter of Invitation showing the tariffs proposed for the execution of this Contract in TRY. PART V: Completeness of Bid: / / I confirm having obtained all relevant data and information as regards risk, contingencies, and any other circumstances which may influence or affect the performance of the contract, which have been duly taken into account in the formulation of this bid. / / I certify that all the documentation requested (under the Mandatory Requirements and the Evaluation Criteria) in the Letter of Invitation, has been submitted and that all the information and statements made in this bid are true. I accept that any misrepresentation contained in it may lead to my disqualification.

2 PART VI: Contract Provisions: / / I confirm that the terms and conditions of the contract as enclosed with the Letter of Invitation are acceptable except for the reservations explicitly set out in this bid. Reservations if any: / / I confirm that I have read the contract provisions related to Right to Publish Contract Award, Conflict of Interest and Fraud and Corruption. / / I confirm that I am currently not on the removed or suspended vendor list of the UN or other such lists of other UN agencies, nor I am associated with, any company or individual appearing on the 1267/1989 list of the UN Security Council. PART VII: Availability of automated fare system (applicable to Lot I only) I confirm availability/access to an automated fare system which provides all available fare options, considering flexible dates before/after the actually requested travel dates, hence providing information on most cost efficient options to be obtained through adjustment/change of travel dates. PART VIII: Validity of Bid: YES / / NO / / This bid is valid for acceptance for a period of SIX (6) MONTHS as from the deadline for the submission of the proposal indicated in the letter of invitation. PART IX: Extension of the Bidder`s offer to other UN Agencies I confirm that the offer will be applicable at the same conditions or any UN Agency that may express their interest at a later stage. Please specify whether your Proposal can be extended, at the same conditions, to other UN organizations. Name of Firm: YES / / NO / / Mailing Address: Fax: Tel: Person(s) to contact: Signature: Date: Name & Title: Company seal:

3 FORM 2 (TO BE TRANSCRIBED ON THE COMPANY'S OFFICIAL STATIONERY) Date:... Tender No. ITB/SEC/2015/04 Dear Sir, I acknowledge receipt of your invitation to submit a proposal for the above mentioned tender and should like to inform you that: / / this firm will submit a proposal / / this firm will not submit a proposal for the following reasons: Yours faithfully,... (Signature)... (Name and Title)... (Company's seal) The Food and Agriculture Organization of the United Nations Sub-regional Office for Central Asia

4 APPENDIX A - STATEMENT OF SERVICES AND SPECIFICATIONS The Contractor shall provide the requested services as set out in this Annex in accordance with the specifications and schedule mentioned herein, upon issuance by FAO of a Work Order in the format set out in the Appendix A to Annex II of the sample contract. LOT 1-TRAVEL SERVICES 1. Personnel and Working hours The Contractor will provide services during 08:30 hrs - 18:30 hrs Monday to Friday and from 09:00-14:00 on Saturdays. The Contractor will ensure that the focal points and the back-up staff assigned to FAO are reachable 24 hours a day for 7 days of the week including official holidays. The Contractor will give the highest priority to official requirements and ensure that servicing private needs does not delay or impede the Contractor s timely and effective processing of FAO official needs. The Contractor will ensure the effectiveness of the process through quality controls and rapid communication, as there will be multiple requests from FAO that have to be processed at the same time. The Contractor will ensure that the ad-hoc and/or last minute requests of FAO are also addressed in a fast manner with required efficiency and effectiveness. The contractor has the workforce consisting of five ticketing employees, two accountants, three drivers, one visa officer and two office boys. The Contractor will assign a travel services manager and airport transfer focal point with working knowledge of English and confirms that four of the staff assigned to travel information and advisory services, ticketing services, e-ticket delivery services who assigned to work for the Organization have working knowledge of English. 2. Travel Management Services (Domestic & International) Official Travel: The official travels include, but are not limited to the following: official missions (including project site visits) by FAO staff, Government and counterparts or other entities, appointment and repatriation of staff and family members, home leaves and educational leaves The Contractor will undertake to establish contacts between FAO and, inter alia, airports, airlines, embassies, hotels and car rental companies. The Contractor will not favour any particular carrier when making reservations unless otherwise specifically agreed in writing by FAO. Furthermore; in carrying out its diverse worldwide operations, FAO may use the Contractor s services for travel of not only their Turkey based staff but also for the travel of other staff, participants in meetings and research fellows from other parts of the world. The Contractor will fully adhere to the current Travel Policy of FAO detailed below:

5 FAO Travel Policy: Current air travel policy requires the Contractor(s) in all cases to book the lowest available fares and to research alternate itineraries (at least three options, if available) in order to provide the lowest appropriate fares, which satisfy FAO travel policies and mission requirements. FAO travel policies embody the following basic principles which, however, are subject to subsequent revision: 1. where available, use of the lowest applicable fare (including penalty fares) is the preference, 2. full economy fares may be used if no appropriate reduced fares are available, 3. business class travel or equivalent may be applicable only in limited situations, 4. travel regulations prohibit first-class travel except for a few specific categories, 5. propose fares/airline routings and guarantee that it will obtain the lowest available airfare for the travel concerned. Such travels will be the most direct and economic routing unless travel time exceeds nine (9) hours in duration, 6. the Contractor must be knowledgeable of and prepare to bid special fares, restricted fares, discount fares, and bulk fares for use whenever appropriate. Fares which entail restrictive conditions (such as penalties or stay-overs), however, will only be booked with the express approval of authorized FAO personnel, Private Travel: Private travel services will not be covered by the contract. Nevertheless, the Contractor is not precluded from handling requests for service, but only on the understanding that at no time is this to interfere with a timely and efficient delivery of service for official travel. The private travels include all travels of FAO staff and their dependents for other than official purposes. For all private travels, the Contractor will provide FAO staff with: information on local and non-local travel including lodging, resorts and clubs for holidays and other private travel with all related services, arrangements only at bulk prices. 2. Travel Information and Advisory Services Within the context of Travel Information and Advisory Services, the Contractor will: provide quick information for requested destinations, provide travellers with a complete automated itinerary document to include carrier(s), flight and voyage numbers, departure and arrival times for each segment of the trip, tax exemption information, etc., inform travellers, upon booking confirmation, of flight/ticket restrictions, involuntary stop-overs, hidden stops, and other inconveniences of the itinerary and provide required documentation for travels, provide travellers with online and offline relevant information on official destinations (i.e. visa requirements, security procedures, airport transfers/land transportation facilities, local points of interest, currency restrictions/regulations, health precautions, weather conditions, etc.), promptly notify travellers of airport closures, delayed or cancelled flights, as well as other changes that might affect or will require preparations from travellers, sufficiently before departure time, provide travellers with advise on necessary health requirements including types of inoculations and vaccinations either required or suggested for travel to certain countries or areas, provide an information service on conditions at target destinations including climatic conditions, type of clothing which is appropriate or essential, national and religious holidays for foreign destinations, indicate any special features, programmes or services that would be beneficial to FAO and their

6 travellers (e.g. visa processing, lost baggage follow-up, insurance, preferred seating arrangements)., Provide other travel advice to travellers. Such as, excess baggage rates, daily foreign currency exchange rates and new tariff procedures for foreign destinations. 3. Visa Services Within the context of Visa Services, the Contractor will assist FAO in obtaining visas. For embassies which do not require personal application of FAO staff who needs visa this assistance will consist of: providing visa information to travellers travelling from Turkey to abroad, providing the forms and applications for visa requests, picking up the passports from FAO premises, conducting visa assistance follow-ups, using and making arrangements for issuance of visas, keeping appropriate records thereon, delivering the passports with VISA to FAO premises. providing Embassy s special requirement to see the person who needs visa (in case personal application is required) 4. Reservation and Ticketing Services Within the context of Reservation and Ticketing Services, the Contractor will: accurately advise FAO of ticketing deadlines and other relevant information every time reservations are made in order to avoid cancellations of bookings, provide information on airline tickets schedules, propose fares/airline routings and guarantee that it will obtain the lowest available airfare for the travel concerned. Such travels will be the most direct and economic routing unless travel time exceeds nine (9) hours in duration, ensure that tickets issued are in accordance with entitlements prescribed in FAO Travel Authorization, assist FAO focal points in negotiating with airlines on preferred fare conditions for FAO. Such as, ticketing deadlines to be as flexible as may be required (i.e. until the date of commencement of particular travel), advise market practices and trends that could result in further savings for FAO, including the use of corporate travel booking tools with automated travel policy compliance and enforcement make reservations, issue and deliver tickets for all commercial modes of transportations (i.e., air, rail, bus and ship). Air passenger tickets will be issued only on the approved ticket stock of the International Air Transportation Association ( IATA ) or tickets stock of recognized, reputable airlines as approved by FAO. immediately make bids and prepare appropriate itineraries and formal quotation based on the lowest fare and the most direct and convenient routing for every duly approved FAO Travel Authorization. If reservations made by the Contractor are not at the lowest available rate allowed at the time of ticketing, the Contractor will refund the difference to FAO, in the event that required travel arrangement cannot be confirmed, notify FAO of the problem and present minimum three (3) alternative routings/timing/quotations for considerations, for wait-listed bookings, provide regular daily feedback on status of the flight, reconfirm and revalidate airline tickets, re-issue tickets which are returned as a result of changed routing or fare structures and printed itineraries, promptly issue and forward the tickets in the electronic format with detailed itineraries showing the

7 accurate status of the airline on all segments of the travel, maintain computerized profiles of all frequent travellers, as designated or defined from time to time by FAO, setting forth the travellers preferences regarding airlines, hotels, seating and meal requirements, passport and credit card information and such other information as is useful to facilitate such travellers travel arrangements, maintain printed documentation of all tickets on either a pre-issuance or post-issuance basis for audit purposes and will cooperate fully with FAO in the performance of such audits as FAO deem necessary. FAO will have the sole right to determine whether all tickets will be audited or whether tickets will be audited on a random sample or other basis, provide train and/or bus tickets to FAO as and when needed, arrange through its foreign affiliates, reservations and ticketing for the travels originating outside of Turkey. In such cases, the Contractor will be the responsible for compliance with all applicable service standards to FAO in Turkey. The Bidder should not issue tickets unless receives written confirmation from FAO that the relevant Travel Authorization (TA) has been duly approved in the system and the Ticket Authorization is sent to the Bidder electronically. All travel requests of the FAO Staff will be done via using FAO`s corporate system(grms) as of the implantation of the Bidder into the GRMS. 5. Flight Cancellation / Rebooking and Refunds Upon the written notification of cancellation or rebooking from Requester, the Bidder should: process duly authorized flight changes /cancellations when and as required; immediately process airline refunds for cancelled travel requirements unutilized pre-paid tickets and credit these to FAO as expeditiously as possible; refund tickets within one (1) month; limit refund charges at airline rate only, i.e. no additional charges will accrue to the Bidder; absorb cancellation and/or change reservation date charges which are due to no fault of FAO or the traveler; report back to the respective UN Agency on the status of ticket refunds. 6. E-Ticket Delivery Services Within the context of Ticket Delivery Services, the Contractor will: deliver tickets, itineraries, boarding passes (where available) and other travel documents; as determined/requested by FAO; based upon proper authority from FAO in case of official travel, routinely provide tickets not earlier than two days in advance of travel unless required otherwise. Travel authorization will reach the Contractor at least one day in advance prior to issuance of the ticket, communicate PNR numbers to FAO travellers via as appropriate, if requested provide emergency ticket or PNR delivery or prepaid tickets or otherwise, after working hours at an appropriate airport or through one of its offices or correspondents worldwide. The itineraries to be prepared and submitted to travellers by the Contractor will include below information: carrier(s) and locator numbers, flight, train, bus and voyage number(s), class of service, special meal requests and seat assignments,

8 departure and arrival time(s) for each segment of the trip, name, phone number and location of any hotel and the related room rates and the hotel booking confirmation numbers for all rooms booked by the Contractor at each destination and also including the stop-overs, price of the ticket, airport and other taxes. 7. Web check-in Upon request the Contractor shall provide to the persons on mission assistance in making the web check-in for the flight tickets or if requested the Travel Agency will make the web check-in on behalf of the person on mission. In the latter case the Travel Agency should send electronically the boarding passes to the person on mission. 8. Airport Transfer Services Within the context of Airport Transfer Services, the Contractor will provide transportation services for FAO staff members, their dependents and workshop participants to/from Istanbul and Ankara airports. The Contractor will provide free of charge airport transfers in Ankara for the tickets purchased from the Contractor for FAO staff and other participants., The Contractor will provide airport transfers in Istanbul for the tickets purchased from the Contractor for FAO staff and other participants. The transfer cost in which the Contractor does not issue the ticket, will be charged against the traveler. The Contractor is liable to obtain the cost from the traveler. FAO is not responsible for such costs. The Contractor can make arrangements to transfer more than one FAO staff in a single car with the condition that travel time between the city and airport does not change. The Travel Initiators will inform the Contractor about the changes in flight times in a reasonable time prior to arrivals and departures so that the Contractor will be able to make necessary arrangements for transfer. The Contractor will quote only one rate for airport transfers in Istanbul and in Ankara. This rate will be applicable to transfers from/to Ataturk Airport in European side and to transfers from/to Sabiha Gökçen Airport in Asian side. FAO Travelers who arrive in Atatürk Airport will use transfer services within European side at the quoted rate by the Contractor whereas FAO Travelers who arrive in Sabiha Gökçen Airport will use transfer services within Asian side at the quoted rate by the Contractor. In case a traveler wants to pass other side, an additional transfer rate will be quoted. The Contractor will also quote prices for airport transfer in Antalya and Izmir. The Contractor will ensure that all vehicles assigned to FAO to be used for airport transfer services: Are medium size SEDAN cars are not more than 3 years old at the time of services, do not have a mileage over km at the time of services, are smoke-free vehicles (Neither the drivers nor the passengers will smoke), are equipped with optimal security systems, have seatbelts for all passengers, are maintained periodically, have at the minimum automatic brake system,

9 have air conditioner The drivers to be assigned for airport transfer services will carry a nametag in order to be identified by the travelers. The speed limits enforced by the local legislation will be strictly adhered to by the drivers providing airport transfer services. 9. Car Rental Services With Professional Driver Within the context of Car Rental Services, the Contractor will: provide various type of vehicles(four wheel drive, Sedan, SUV, small car, transporter, minibus, bus) provide car rental services in different cities in Turkey mainly including Ankara, Istanbul, Izmir, Antalya and Gaziantep provide vehicles on daily, monthly or yearly basis when requested by FAO for field trips of FAO staff members to project areas throughout the country, provide vehicles which are preferably not more than two years old, provide full details of the company from whom the cars are rented as well as the make/model and year of manufacture of the vehicles in the fleet to be allocated for the purpose in case the cars are contracted from third parties, ensure that the drivers keep proper monitoring sheet for the trip (the kms and departure/destination, passenger recording), be responsible for all kinds of insurances of the driver, ensure that, when a non-un staff is carried, the drivers receive the signatures on passenger forms and keep a proper file, ensure that the drivers are capable of rectifying minor vehicle defects. ensure that the drivers have a minimum of five years safe driving experience and possesses valid driving license, ensure that each driver is courteous, reliable, have basic English knowledge and information on the country roads and traffic rules and regulations, ensure that drivers, cars and 3rd parties are fully covered by insurance in case of accidents. 10. Hotel Arrangement Services Within the context of Hotel Arrangement Services the Contractor will: present at least 3 hotel options to be reviewed and agreed by FAO, make reservations for lodging accommodations when requested, initiate and confirm reservations, confirm the all-inclusive or any other type of rate requested at which the reservation is made, negotiate to the maximum extent possible discount rates (including net rates) for hotel accommodations applicable specifically to reservations by FAO of official travel, maintain in its computer database the official UN Daily Subsistence Allowance (DSA) rates for official travel, maintain all travellers itineraries which include hotel reservations, check the hotel rates against the DSA rates to be provided from time to time by FAO, advise travellers when the applicable hotel rate exceeds FAO recommended proportion of the applicable per diem while the final selection of accommodation rests with the traveller, inform FAO staff with personal cars for parking lot or cloakroom charges, if any while sending price quotations, inform travellers about internet rates of the hotels.

10 LOT 2 - EVENT MANAGEMENT SERVICES 1. Meeting Organizations a) Pre-planning and approval: i) The requests from the Organization will be responded with three proposals within 5 working days after request receipt. ii) identify the venue/hotel and obtain offers, negotiate rates and other terms and conditions (advance payment, no-show) and provide three proposals to the Organization. iii) UN negotiated rates will be used whenever possible and in case such rates are more advantageous than others. iv) The Contractor will negotiate best cancellation policies, payment conditions and avoid debit of penalties wherever possible. b) Organization of meeting facilities: organize the set up of the meeting room. The meeting room shall be ready 1 (one) night before the event date. c) Technical Equipment and Materials: Ensure that the following audio visual equipment be available at the required quantities. (i) Projector, screen, laptop, printer, electronic and audio-visual equipment, photocopy machine, camera for video recording, Digital photo service, (ii) The contractor shall provide one projector, one screen, one laptop and one printer at no extra charge for any event that would be held in Ankara. The same equipment would be available to be borrowed by the organization for use in locations other than Ankara. ii) The contractor shall provide decorative flowers as center pieces for the all events at no additional cost. iii) The specifications and quantities of the items will be communicated to the Contractor at the request stage. iv) Technical support services shall be provided throughout the event with the condition that the technical equipment shall be functional one day before the event. d) Stationary: Flipchart, Pen, Board Marker, Folder, notepad/paper, drinking water shall be provided before the meeting. e) Internet Services: when requested internet services shall be provided free of charge. f) Other Equipment/Materials: In case there is need for an additional item which is not included in the above list of Equipment and Material Services, the prices shall be quoted on unit price basis. g) Installation and Dismantling of the equipment: The Contractor shall be responsible for the installation of all equipment in the event venue and shall ensure that this equipment is functional 1 (one) night before the event date. h) Inform FAO staff with personal cars for parking lot or cloakroom charges, if any while sending price quotations,

11 2. Hotel Accommodation a) Pre-planning and booking: (i) The requests from the Organization will be responded with three proposals within 5 working days after request receipt. (ii) identify the venue/hotel and obtain offers, negotiate rates and other terms and conditions (advance payment, no-show) and provide three proposals to the Organization. (iii) UN negotiated rates will be used whenever possible and in case such rates are more advantageous than others. (iv) The Contractor will negotiate best cancellation policies, payment conditions and avoid debit of penalties wherever possible. 3) Technical Equipment Rental The technical equipment rates set forth below are fixed and refer to the services to be rendered in Turkey. Transportation of the technical equipment to and from the meeting venue will be provided free of charge in Ankara and Istanbul. Each time the Organization will require the services in locations other then Ankara and Istanbul, the Contractor will be invited to provide the best quote for the transportation of the technical equipment. Following equipment are requested to be provided; Sound system Simultaneous System Booth Handheld Microphone Collar Microphone Delegate Microphone Rostroum Microphone Headphone Technician 4) Printing Upon request from the Organization, The Contractor shall provide printing services that are directly related to the event organized by the Contractor. These services include but are not limited to design and printing of name tags, brochures, booklets, banners, country plates, training materials, presentations, folders. The design services shall be provided free of charge. The Organization does not guarantee or make a commitment that these services will be required during the execution of the contract. 5) Personnel Services: a) Support staff: These are full time personnel of the Contractor who are assigned to this contract for the execution of services. The names and responsibilities of the support staff are clearly described in the contract and no additional fees will be charged for the services provided by the support staff. For the meetings in Ankara and İstanbul, the support staff will be present on the first day s morning of the event and make sure that all the services requested by the Organization are arranged.

12 b) Part Time Staff: These are part time staff hired by the Contractor on need basis. The organization should in each work order indicate whether part time staff is requested (if yes, how many) for the specific event. The responsibilities of the part time staff include but not limited to, registration, airport transfers, logistic support during the meetings, proper functioning of technical equipment. For the events outside Ankara, the support staff will be assigned locally. In case, there is no possibility for assigning a local staff, the Contractor will inform the Organization and upon agreement of the Organization, the travel costs of the support staff which includes transportation, board and lodging will be covered by the Organization. 6) Other Services: a) Additional Services: In case additional services (restaurant bookings, gala dinner, cocktails, tours, tour guides) are requested during the event, the Organization will at the request stage ask the Contractor to quote unit and total prices for the additional services. b) Transfer services: The Contractor shall negotiate and provide the best transfer prices between the meeting venue/hotel and the nearby airport.

13 APPENDIX B - AVERAGE VOLUME OF FAO TICKETING AND EVENT MANAGEMENT SERVICES Table 1. Number of Tickets Domestic Flight Ticket International Flight Ticket Table 2. Number of Events Events Management Services below $5.000 (equivalent in Turkish Lira) Events Management Services between $5.000 and $ (equivalent in Turkish Lira) Events Management Services above $ (equivalent in Turkish Lira)

14 APPENDIX C BIDDER`S TURNOVER FOR LOT A- TURNOVER FOR TRAVEL SERVICES Table 1. Ticketing Services Domestic Flight Ticket International Flight Ticket ANNUAL TICKETING TURNOVER (TRY) TOTAL ( ) TOTAL TURNOVER (TRY) Year 2012 Dec 2012 Exchange rate 1 US$= 1.94 TRY Year 2013 Dec 2013 Exchange rate 1 US$= 2.18 TRY Year 2014 Dec 2014 Exchange rate 1 US$= 2.02 TRY Year 2012 Dec 2012 Exchange rate 1 US$= 0.83 Year 2013 Dec 2013 Exchange rate 1 US$= 0.80 Year 2014 Dec 2014 Exchange rate 1 US$= 0.75 *This Annual turnover data sheet should be also certified by Certified Public Accountant

15 Table 2. Transfer Services Bus/ Car Transfer Car Rental Services ANNUAL TRANSFER SERVICES TURNOVER (TRY) TOTAL ( ) TOTAL TURNOVER (TRY) Year 2012 Dec 2012 Exchange rate 1 US$= 1.94 TRY Year 2013 Dec 2013 Exchange rate 1 US$= 2.18 TRY Year 2014 Dec 2014 Exchange rate 1 US$= 2.02 TRY Year 2012 Dec 2012 Exchange rate 1 US$= 0.83 Year 2013 Dec 2013 Exchange rate 1 US$= 0.80 Year 2014 Dec 2014 Exchange rate 1 US$= 0.75 *This Annual turnover data sheet should be also certified by Certified Public Accountant

16 LOT B- VOLUME AND TURNOVER FOR EVENT MANAGEMENT SERVICES ANNUAL VOLUME AND TURNOVER (TRY) OF EVENT MANAGEMENT SERVICES Total amount of Events at or above US$ (equivalent in Turkish Lira) Total Turnover (TRY) Total amount of Events between US$ and US$ (equivalent in Turkish Lira) Total Turnover (TRY) Total amount of events between US$5.000 and US$ (equivalent in Turkish Lira) Total Turnover (TRY) TOTAL ( ) Year 2012 Dec 2012 Exchange rate 1 US$= 1.94 TRY Year 2013 Dec 2013 Exchange rate 1 US$= 2.18 TRY Year 2014 Dec 2014 Exchange rate 1 US$= 2.02 TRY Year 2012 Dec 2012 Exchange rate 1 US$= 0.83 Year 2013 Dec 2013 Exchange rate 1 US$= 0.80 Year 2014 Dec 2014 Exchange rate 1 US$= 0.75 *This Annual turnover data sheet should be also certified by Certified Public Accountant

17 APPENDIX- D BIDDER`S PERSONNEL ASSIGNED TO FAO *Please fill the Table 1 and Table 2 and also provide the CVs of the personnel who will assigned to FAO for the management of services for LOT-A and LOT B, indicating the lot number at the top of the CV. Table 1. LOT 1- DESIGNATED PERSONNEL LIST FOR TRAVEL SERVICES Name/Surname Title Assigned Task Contact Details (phone/ ) Table 2. DESIGNATED PERSONNEL LIST FOR EVENT MANAGEMENT SERVICES Name/Surname Title Assigned Task Contact Details (phone/ )

18 APPENDIX E BIDDER`S PRICE PROPOSAL LOT A - TRANSACTION FEES FOR TRAVEL SERVICES DESCRIPTION UNIT UNIT PRICE(TRY) Domestic Air Travel -Fee for Economy or Business Class ticket issuance International Air Travel -Fee for Economy or Business Class ticket issuance Transaction Fee for Bus tickets Transaction Fee for Train tickets per ticket per ticket per ticket per ticket Private Travel Transfer between City Center(European Side) and Ataturk Airport in Istanbul Transfer between City Center (Asian Side) and Sabiha Gokcen Airport in Istanbul i. Transfer from/to European Side to Sabiha Gokcen Airport ii. Transfer from/to Asia Side to Ataturk Airport Transfer between City Center and Ankara airport Transfer between City Center and Antalya airport Transfer between City Center and Izmir airport Fee for Obtaining Visa Hotel Reservations Domestic Travel -Per ticket International Travel Per Ticket with Sedan car with Minibus for 7 or 9 people with Sedan car with Minibus for 7 or 9 people with Sedan car with Minibus for 7 or 9 people with Sedan car with Minibus for 7 or 9 people with Sedan car with Minibus for 7 or 9 people with Sedan car with Minibus for 7 or 9 people Per visa Fee for transaction

19 Car Rental Services Cost (TRY) SMALL CAR SEDAN CAR 4X4 MINIBUS (UP TO 14 PEOPLE) TRANSPORTER BUS (UP TO 31 PEOPLE) BUS (UP TO 46 PEOPLE) Daily Car Rental (Per dayunlimited km) Ankara Istanbul one way transfer Ankara Istanbul two way transfer Istanbul Half day City (08:00-13:00 or 13:00-18:30) Istanbul Full day City Program (08:00-18:30) Istanbul Night Program (19:00-24:00) Ankara Half day City (08:00-13:00 or 13:00-18:30) Ankara Full day City Program (08:00-18:30) Ankara Night Program (19:00-24:00)

20 LOT B TRANSACTION FEES FOR EVENT MANAGEMENT SERVICES DESCRIPTION Up to 50 participants Up to 75 participants Up to 100 participants Above 100 participants (additional cost for every 25 participants) Service Description: Meeting Facilities Pre-planning and approval-venue sourcing, negotiation, at least 3 proposal Meeting roombooking Coffee break(s) and lunch(buffet /served) Technical Equipment and Materials Stationary Airport Transfer services Service Description: Hotel Accommodation Pre-planning and approval-venue sourcing, negotiation, at least 3 proposal Room Booking Control of cancellation policies Rooming List Management Other Services Additional Services (restaurant bookings, gala dinner, cocktails, tours, tour guides, additional transportation) Management Fee(TRY) Transfer fee per person (TRY) Transaction fee(try) Transaction fee(try) Management Fee (TRY) Transfer fee per person(try) Transaction fee (TRY) Transaction fee(try) Management Fee(TRY) Transfer fee per person (TRY) Transaction fee(try) Transaction fee(try) Management Fee (TRY) Transfer fee per person (TRY) Transaction fee (TRY) Transaction fee(try)