Information as of 4/6/13 -- Subject to change

Transcription

1 Information as of 4/6/13 -- Subject to change Tentative departure date: Saturday November 2, 2013 Tentative return date: TBD (2 Options: 10 day to 2 weeks OR 1 month) Final travel dates to be determined from traveler preference and airline availability Passport $135 Plus photos at an approximate additional cost of $8-$10 - Passport expiration date must be more than 6 months after the return date from Tanzania Visa $100 Plus photos at an approximate additional cost of $8-$10 - Plus priority mail postage to mail passports to TZ embassy for visa procurement Immunizations Ground Travel in the USA Air Fare Transportation, Room/Board and Meals in Tanzania Other Costs Fundraising Consult your health care professional for vaccination requirements and related costs (including anti-malaria prescription) - Online resource: Transportation cost to/from Chicago airport is based on number of travelers (e.g. private transportation vs. hired taxi/van for all travelers) Currently about $1,700 - $1,800 round trip (subject to change) - Flights over the past 5 years have ranged in price from $1,500 to $2,400 round trip - Trip insurance is optional. The cost of the plane ticket and your age are factored into the cost of the trip insurance. Approximate additional cost might be in the $100-$200 range. - Our preferred airline is Delta/KLM and probable flight plan is: - Chicago Detroit or Minneapolis Amsterdam Kilimanjaro Airport in Tanzania Estimated cost of $60 per day / per person includes: - Ground transportation to/from Kilimanjaro Airport and while in Arusha/Meru region - Accommodation in the village of Seela - All meals (including bottled water) Other additional costs to include: - Gifts to present from the delegation to the host family and pastors (list of gift ideas will be provided/discussed) - Gifts to present to Seela families during home visitations from the delegation (approximately $20-$30 per traveler to purchase items such as sugar/tea/soap in Tanzania) - Personal spending money (personal needs, souvenirs, etc.) To allow a traveler s family and friends to make donations of financial sponsorships, a fundraising website will be made available to each traveler, if desired/requested. A list of suggested items to pack/bring will be provided. Your baggage will include (per airline size/weight specification): - One carry-on bag for your personal items (max 26 pounds and max 45 inches total L+W+D) - One checked suitcase for your personal items (max 50 pound and max 62 inches L+W+D) - One checked suitcase to assist in the transportation of donations of items for the people of Seela Activities in the village of Seela: - Home visitations with families in the village - Sunday worship at Seela Parish - Visit to Seela Primary School - Various mission work/projects in the village Other activities to include visits to: (as schedule permits) - Nkoaranga Hospital & Orphanage - Usa River Rehabilitation Center - Diocese Offices (meet Bishop and Diocese staff) - Tengeru and/or Arusha markets for shopping Optional Activity: Safari in one or more Tanzania national parks (3, 4, 5 or 6 day options) - Additional cost depends on # of people going on safari, # of days and which park(s) are visited (see information below) Other specific questions? Please contact Sue Werner Hearts in Unity Director ( hearts_in_unity@yahoo.com)

2 ALL INFORMATION SUBJECT TO CHANGE UNTIL BOOKING Budget Camping Safaris in Tanzania (Information about safaris with accommodation in a Lodge/Hotel is available upon request) Option #1 Day 1 - Tarangire Tarangire Adventure Campsite outside the park Day 2 - Manyara game drive Manyara Adventure Campsite outside the park Day 3 - Ngorongoro Ngorongoro Adventure Campsite inside the park Day 4 - Back to Arusha Net Cost: $980 per person sharing (2 persons on a trip) $713 per person sharing (4 persons on a trip) $624 per person sharing (6 persons on a trip) $599 per person sharing (7 persons on a trip) Option #2 Day 1 - Manyara game drive Manyara Adventure Campsite outside the park Day 2 - Serengeti Serengeti Adventure Campsite inside the park Day 3 - Full day in Serengeti Adventure Campsite Day 4 - Ngorongoro Ngorongoro Adventure Campsite inside the park Day 5 - Back to Arusha Net Cost: $1330 per person sharing (2 persons on a trip) $1011 per person sharing (4 persons on a trip) $904 per person sharing (6 persons on a trip) $874 per person sharing (7 persons on a trip) Option #3 Day 1 - Tarangire Overnight at Manyara Adventure Campsite outside the park Day 2 - Manyara game drive Ngorongoro Adventure Campsite inside the park Day 3 - Day Crater tour - Back to Arusha Net Cost: $802 per person sharing (2 persons on a trip) $588 per person sharing (4 persons on a trip) $517 per person sharing (6 persons on a trip) $497 per person sharing (7 persons on a trip) Includes: FB (Full Board) Accommodation at Safari Park fees 1 bottle of mineral water per person per day Game drives Camping equipments (tents, mattress). (Need to bring own sleeping bag) Crater Service fee Game drives Private 4x4 wheel vehicle plus professional English speaking driver guides Excludes: Gratuities to your driver guide, porters and hotel staff Airline Travel Costs International Airport Taxes Passport Tanzania Visa Travel & Medical Insurance Any items of a personal nature such as laundry, beverages, telephone calls, internet access, gifts

3 Kilimanjaro Mountain Climbing in Tanzania Option #1 Marangu Route 6 days Day 1 - Mandara Hut Day 2 - Horombo Hut Day 3 - Horombo hut (Acclimatization point) Day 4 - Kibo Hut Day 5 - Horombo Hut Day 6 - Back to Arusha Option #2 Machame Route 6 days Day 1 Machame Camp Day 2 Shira Camp Day 3 Barranco Camp Day 4 Barafu Camp Day 5 Mweka Camp Day 6 Back to Arusha Below is a table with prices for treks on Kilimanjaro and Mt. Meru. For a description of the routes, please request for the detailed itineraries. Prices are net prices and valid from 1/1/2011 to 31/12/2012 Route 1 person 2 persons 3 persons 4-6 persons 7-11 persons persons Shira 6 With transport $1917 $1486 $1302 $1210 $1120 $1061 Shira 7 With transport $2172 $1704 $1501 $1399 $1301 $1267 Lemosho 8 With transport $2472 $1944 $1714 $1599 $1489 $1413 Rongai 5 With transport $1654 $1265 $1136 $1033 $960 $906 Rongai 6 With transport $1961 $1508 $1317 $1221 $1126 $1063 Marangu 5 With transport $1463 $1122 $991 $913 $843 $796 Marangu 6 With transport $1741 $1341 $1188 $1111 $1023 $969 Machame 6 With transport $1917 $1486 $1302 $1210 $1120 $1061 Machame 7 With transport $2172 $1704 $1501 $1399 $1301 $1267 Meru 4 With transport $974 $650 $555 $497 $451 $412 Includes: All Kilimanjaro National Park Fees and Rescue fees, All guides (WFR qualified) and porters All food on the mountain with services of dedicated cook Transfers from Arusha to Mount Kilimanjaro and back to Arusha. All safety equipment (including oxygen) All camping equipment All camping and hut fees All communication techniques (mobile phones) Packed lunch on the first day and last day Excludes: Accommodation before and after the climb Transfers to/from Kilimanjaro Airport International Air fares Items of a Personal Nature Gratuities Travel Insurance Excess baggage fees Departure taxes and any other applicable airport taxes Game drives, meals or sightseeing not included in the itinerary Any optional activities Visa for Tanzania Personal health insurance Bottled mineral water on the mountain (boiled spring water can be provided) All other expenses resulting from early descend before the completion of the climb Pre & Post Climb accommodation Please note that we can arrange pre and post climb accommodation in Arusha or Moshi at varying standards and we can arrange transfers to and from Kilimanjaro International Airport. Please contact us should you want these arrangements included.

4 General Price conditions for 2011/12 Prices assume payment in full before the trip commences. Prices assume no changes in current Park fees and in Park regulations. If any unexpected changes in park or camps fee there will be a surcharge. For groups between 13 and 15 persons, there must be a social leader in the group, who will be the main point for communication between the guides and the group. For groups above 15 persons, please ask for prices. Also please note that we only operate groups of this size if they are accompanied by a tour leader for social and mountain security reasons. Cancellation conditions for Mountain climb service costs and Park Fees On booking a climb a 20% non refundable deposit is required if booked within 6 months of the climb starting in order to secure the space in the huts (Marangu Route) Once a confirmed booking is cancelled, the deposit payment is automatically forfeited. 50% of climb service costs are levied for cancellations received between 15 and 8 days before start of the climb Full payment of climb services is required for bookings cancelled less than 7 days before commencement of the climb. EXTRAS ON THE MOUNTAIN If client luggage exceeds 15 kg on Kilimanjaro & Mt. Meru, and an extra porter is necessary, this will be surcharged at the rates below. Extra porters for carrying client daypacks or as a personal porter can be arranged before the trip starts at the same rates. Rongai 5, Marangu 5 $100 Rongai 6, Marangu 6, Shira 6, $120 Machame Shira 7, 6 Machame 7, Lemosho 7 $140 Lemosho 8 and Shira 8 $160 Meru 4 $80 Mineral Water: If clients want to have mineral water (3 litres per day) carried for them during the whole climb this will be surcharged at the rates below. (The below rates are per person) Rongai 5, Marangu 5 $135 Rongai 6, Marangu 6, Shira 6, $160 Machame Shira 7, 6 6 Machame 7, Lemosho 7 $185 Lemosho 8 and Shira 8 $270 Toilet tent: If clients want to have private toilet tent carried up for them during the whole climb this will be surcharged at the rates below. Please note these will be a small cubicle with a simple folding chemical toilet. We recommend one toilet per every 6 clients. (The below rates are per toilet tent) Rongai 5, Marangu 5 $120 Rongai 6, Marangu 6, Shira 6, $145 Machame Shira 7, 6 6 Machame 7, Lemosho 7 $165 Lemosho 8 and Shira 8 $190 We have a small store of equipment of international standard for rent. Duvet (down) Jackets $50 Sleeping Bags + liner $50 Foam Sleeping Mats $20 Safari-style Mattresses $40 Rain Trousers (Goretex) $35 Rain Jackets (Goretex) $40 Trekking Poles (pair) $25 Equipment can be hired before the trip, and invoiced with the trip; or the client can hire it directly on arrival, depending on availability. All hired equipment must be paid in full before the climb commences.

5 INFORMATION ON GRATUITIES Many travelers view tipping as a difficult subject, though this need not be the case. The first thing to remember is that tipping is not compulsory, nor are there any fixed amounts. The bottom line in determining whether to and how much to tip is to ask yourself how much the individual did to make your travels more enjoyable. It is with this in mind that we offer the following information. On a climb of Mt. Kilimanjaro, many travelers choose to tip their guides and porters. PLEASE NOTE that your gratuity should be presented at the end of the climb and should be addressed on all party concerned i.e porters & guides, which will distribute it amongst those who have assisted you during the climb. The following amounts are suggested as a tipping guideline and these will vary depending on the number of climbers in your group (the amount is per climber): 1 person... between US$250 and US$270 2 to 3 people... between US$190 and US$230 4 to 7 people... between US$150 and US$180 7 or more people... between US$100 and US$130 Additional Costs as Needed: Hotel before and/or after Safari Pamoja Lodge in Arusha: Very nice, peaceful & quiet area with garden for them to relax. Easy access to the City Center, reliable & comfortable rooms. Single: $45 per night on Bed & Breakfast Double: $70 per night on Bed & Breakfast Triple: $85 per night on Bed & Breakfast Transportation: Transfer from Kilimanjaro International Airport to Arusha: $20 per person one way (shuttle bus)

6 BOOKING TERMS & CONDITIONS WITH IMPORTANT HINTS ABOUT OUR TOURS SCHEDULED TOURS & SAFARIS are all based on minimum 2 persons unless otherwise stated. AGE LIMITS: Some hotels in Africa do not allow children under a certain age. In East Africa we do not have an age limit but if you have small children we do recommend a private safari. We do not have a specific age limit, but for overland camping tours and certain safaris the distances can be long and some trekking involved, which is why you should be relatively fit if you are older than 55 years of age. CAMPING TOURS: On the 5 star camping tours (Wildlife Camping) you will only need to bring your basic necessities. On the 2-4 star camping tours (Adventure Camping) you will also need to bring your own sleeping bag and will be expected to participate in putting up your tent, preparing the meals etc. Three man tents are used, but sleep a maximum of two. CATEGORIES: We have graded our tours from 2 5 stars according to the standard of accommodation, service, vehicles and number of participants. HOTELS: We have personally chosen the hotels in the program and find them to be of a good standard, well managed offering good service and value for money. However, places do change and we reserve the right to amend any of the properties to suitable alternatives if we feel that standards have dropped. MEALS: The meal plan is described in abbreviation: B = Breakfast, L = Lunch, D = Dinner, DBB = Dinner, Bed & Breakfast, FB = Full Board, R/O = Room Only, FI = Fully inclusive i.e.: 3 meals daily and one or two activities, such as game drive or walk (drinks not included except where mentioned) RATES: All prices shown are NETT, in US$ as stated. PPS = per person sharing, SGL = per single person and SRS = single room supplement. LANGUAGE: Unless otherwise stated the language on the tours is English. LUGGAGE: For your own comfort, please limit your luggage on the tours to 15kg. On domestic flights the luggage limit is 15kg and for charter flights the luggage limit is strictly 10kg per person in soft bags. On most 3-5 star hotel tours there will be porters available at the hotels at a nominal rate. If you are going on an overland camping tour it is advisable to keep your clothes in dust-proof soft bags (plastic bags). Binoculars and a zoom lens, a torch and a water bottle are a must for safaris. SMOKING: No smoking is allowed in our vehicles, but we do make frequent stops en route. VEHICLES: We use a variety of vehicles depending on the tour or safari. Due to the conditions of the roads in some parts of Africa, general wear & tear occurs at a much faster rate than normal but all vehicles are of a good standard, well maintained and regularly serviced. In Tanzania we use 4x4 vehicles throughout the safari. VISAS & DRIVING LICENCE: Please make sure that you have a valid visa and driving license if necessary. PRACTICAL INFORMATION CLOTHING: We recommend that you bring light casual clothes, (please bring khaki clothing, sunglasses, sunscreen, hat and insect repellent if you go on safari). In the evenings it can get rather chilly, especially in the desert areas and in the months of May-August, so bring a sweater and a windbreaker. Certain 5-star hotels, require a smart dress code for dinner. CURRENCY: All major credit cards, travelers cheques and cash are widely accepted although some hotels charge a 5-7% surcharge for payment with credit cards. However in the rural areas and in certain safari camps, only cash is accepted. ELECTRICITY: You will find 220V in most African countries, but you will often need adapters. Most hotels have adapters available. FOOD & DRINKS: In all the food is excellent and you will find a good mix of African, European and International cuisine. Fresh vegetables, seafood and meats make it an exceptional culinary experience to travel here. Tap water is not recommended, only bottled water should be consumed. At any lodge or hotel it is recommended that guests check with staff first to see if the tap water is drinkable. In light of that most properties including permanent tents camps provide ½ a liter of mineral water bottles.

7 BOOKING TERMS & CONDITIONS WITH IMPORTANT HINTS ABOUT OUR TOURS (continued) HEALTH: Malaria is prevalent in certain areas, and if you come from a yellow fever area you must have a valid yellow fever inoculation certificate. Please check with your doctor before you leave home. INSURANCE: Travel insurance is not included. We do however make sure that our vehicles are properly insured, and our suppliers hold the necessary insurance. LANGUAGE: English is widely spoken. PASSPORT: Please make sure that your passport is valid for a minimum of 6 month after your departure from Africa. Please consult your travel agency or the embassies to check the visa requirements. SECURITY: In the cities of Africa, as anywhere in the world: do not carry a large amount of money; use the safety deposit boxes at the hotels. Take care of your handbags, cameras and jewellery. Do not walk at night-time unless you know the area. Do not leave valuables visible in the vehicles. SHOPPING: You will find excellent shopping opportunities in Tanzania, e.g.: stone & woodcarvings. TIPPING: In general it is expected that you tip approximately 10-15% in restaurants, bars and for taxis. Drivers, guides, game rangers and other service staff would also expect a tip for good service. TERMS & CONDITIONS 1. ROLE OF AFRICANZOOM Adventure Tours Ltd (AZAT) The role of the companies is to manufacture tours and itineraries to fit the requirements of our customers. In doing so, we may use independent suppliers for the provision of selected services. However we accept responsibility for the proper performance of your contract with us subject to the following booking conditions. 2. BOOKING To make your booking please make sure you have the correct names of all the clients and for tours and safaris we need the nationality and the date of birth. We will hold an option of 7 days from the time we have confirmed a tour, before the cancellation rules apply. If you need longer time please let us know. If a tour or hotel is fully booked we will try to offer you a similar option. 3. PRICES All prices are based on costs at the time of publication. We reserve the right to change the prices at any time before your booking is made. We will confirm price changes, if any, together with our confirmation of your booking. Please notice that the price list has prices in US Dollars. 4. PAYMENTS A deposit of 20 % to be paid latest 10 days after the confirmation of booking; The remaining amount must be paid latest 60 days before commencement of our services. In certain cases like the luxury trains and some safaris we need the payment days before commencement of our services. If payments have not been received in time, we reserve the right to cancel your booking. 5. CANCELLATION Cancellation fees - Guidelines: For bookings cancelled or reduced by numbers between: days from the date of arrival 25% will be charged days from the date of arrival 50% will be charged - In case of cancellation within 14 days of arrival or in the case of a No Show, 100% of the booking will be charged In some cases more strict cancellation rules apply and in some cases like bookings of hotels and transfers only, we will be able to refund you more depending on our direct costs involved. Cancellations must be made in writing. In the unlikely event that we have to cancel a tour for any reason we will try and offer the choice of an alternative arrangement or you will receive a full refund. We will do our outmost to inform you about any cancellations earliest possible and latest 14 days before commencement of our services.

8 BOOKING TERMS & CONDITIONS WITH IMPORTANT HINTS ABOUT OUR TOURS (continued) 6. CHANGES IN RESERVATIONS We may be forced to make changes towards the confirmed reservation which basically involves re-routing of the itinerary which fall on the same lodge category or being offered a much similar property most changes will be minor, but if we have to do significant changes you will be notified at the earliest possible opportunity. In such cases you will have the opportunity to accept/deny the changes. 7. FORCE MAJEURE Force Majeure means those circumstances where the performance of our contract with you is prevented or affected by reasons of war, threat of war, civil strife, industrial dispute, terrorist activity, natural or nuclear disaster, fire, adverse weather conditions, government actions and all similar events beyond our control. In these circumstances, we shall not be liable for any compensation or otherwise responsible for any expenses or losses the client might incur. If we are forced to cancel, delay, curtail or change the arrangements in any way, or where performance or prompt performance of our contractual obligations is prevented or affected. 8. LIABILITY Each package requires the organization of transport, meals, entrance fees, accommodation and/or other facilities or services. Africanzoom Adventure Tours Ltd (AZAT) has no direct day to day control over its suppliers. Accordingly AZAT accepts no responsibility for any injury, damage, loss, accident, delay, irregularity and/or inconvenience which may be occasioned by any defect in any object (including a vehicle) utilized by any supplier for the supply of any service or by an act or omission of any supplier or its servants or agents. AZAT shall not be liable for any loss or expense arising from the loss of property, cancellation or curtailment of the tour however caused, save only to the extent that such loss of baggage, cancellation or curtailment was caused by the ATS negligence. If sickness or accident interrupts a tour, AZAT shall not be liable for any cost or expense arising from, save only to the extent that such sickness or accident was caused by AZAT willful act or gross negligence. AZAT shall not be liable for any refund, either total or partial, of passage money paid. AZAT recommends that the client advise passengers to take out necessary insurance to protect the passengers against such eventuality. We need to receive any claim in writing within 28 days after the end of our services under the contract. Where any payment is made, you will assign to AZAT or our insurers any right you may have to pursue any third party in relation to the claim and provide us with your full co-operation. Carriers etc: In respect of air, sea and rail carriers, land vehicles and hotel owners our liability is in all cases limited as if we were carriers/hoteliers within the appropriate international conventions. Furthermore, all transport is provided subject to the relevant carrier's conditions of carriage, some of which may limit or exclude their liability to you, often in accordance with international conventions. General: Please note our responsibilities and obligations apply only in respect of those services, which we agree to arrange or provide on your behalf. We cannot accept any liability for any services which you arrange on your own. 9. COMPLAINTS Should a problem occur, please advise AZAT and the service supplier in question immediately, as most problems can be solved on the spot. Should you remain dissatisfied, please write to us setting out the complaint in detail within 28 days of the end of our services under the contract. We cannot accept responsibility for any complaints, which are not notified entirely in accordance with this clause. Should any legal dispute arise it must be settled in Arusha.