May 15 17, 2015 Spring Camporee 2015 Yellowstone Rock & Roll Patch Segment Leader Guide 6 May 2015 Update Includes New Information: 1) Detail Activity Schedule 2) Unit Task Assignments 3) Unit check-in process
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May 15 17, 2015 3 MVD Leader Guide Introduction Camporees should be fun for Leaders too. The Camporee Committee thinks you will have the best time if we give you advance information so you can prepare your Unit, take advantage of advancement opportunities, and contribute to the success of the camporee for all Scouts. The focus of the Spring 2015 camporee is challenge. Climbing, bouldering, and geology will challenge Scouts at this incredible site in Paradise Valley. Here is a summary of the Camporee focus: Merit Badges/Electives: Three merit badges: Climbing, Geology, and History, and one Venture elective: Mountaineering provide advancement. Links to pre-work packets are available on the MVD Website (MVDMT.ORG). As at all camporees, Unit Leaders will have the opportunity to work with Scouts on core advancement related to camping and cooking skills. Climbing Safety: Scout leaders will be encouraged to take Climb Safety training, and all Scouts will be taught appropriate safe climbing and bouldering techniques. Fun: The elements of camporess that Scouts are saying they love like Tiki Torches, Drink Bars, and activities like Hawks are part of Spring camporee. Teamwork and Leadership: This camporee will have lots of that. SPLS will need to help their Units decide what to do when as well as work with leaders on safe climbing. Lots of scouts prizes will be available for Units or individuals Scouts who put in extra effort. CONTENTS MVD Leader Guide Introduction 3 General Information 5 Location 5 Registration 5 Fees 5 WEBELOS at Camporees (4 th and 5 th grade only) 5 Camporee Facilities 6 Amenities & Site Information 6 Unit Responsibilities 6 Schedule Information 7 Schedule Overview 7
May 15 17, 2015 4 Camporee Detail Schedule Initial 8 Leader Odd Notes 9 Guests 9 Activities (Still in process) 9 Competitions-Awards 10 Award Scouts and Scout Units will have lots of chances to earn cool stuff: 10 Campfire 11 Advancement 11 Contact 12 Task Summary - Sign-up 13
May 15 17, 2015 5 General Information Location The Camporee will be located at Black Diamond Rock Quarry. Direction signs will be posted as usual. On MT Hwy 89 @ 29 mile marker Aprox. 24 miles south of Livingston on the west side of the Road. Directions: Follow I-90 E and US-89 Site. Aprox. 56 minutes from MVD Bozeman Scout Office drive time. Registration Unit can register online or by phone. Top rope climb times at Camporee will be assigned on order of camporee sign-up (the sooner you sign-up, the earlier in the day your climb time.) Online www.mvdmt.org Phone call MVD Office, (406) 585 0272 Monday Thursday 12 5 pm Fees Camporee fee is $10 and includes the patch. Units pay at check-in. Special Guest fee of $5.00 for the guest, and $5.00 for the Scout bringing the guest (so $10 for two people in this event.) WEBELOS are $5.00, and Parent with WEBELOS is $5.00 (for $10 for both) WEBELOS at Camporees (4 th and 5 th grade only) Having WEBELOS at camporee is an excellent way to help them get excited about Boy Scouts, however, the Cub Scout Leaders need to make sure the Camporee is within the ability of the WEBELOS, and to make sure the WEBELOS is attached to a Scouting Unit. Tiger, Wolf, and Bear rank Cub Scouts should not attend Camporees. When WEBELOS attendance at Camporees is well planned and the preparation steps are followed, it can be a really exciting event. When a Scout isn t yet ready for the experience, or prepared and connected to a Scout unit, it can have the unfortunate consequence that the boy doesn t want to stay in Scouts. Please take the procedures to heart for making your WEBELOS Camporee a success, and be sure and to contact Bill Otto (see contact section) with any question. For this Camporee, Cub Masters/Den Leaders should follow this procedure: 1. Registration a. WEBELOS must be registered through a Boy Scout Unit.
May 15 17, 2015 6 b. Payment for Camporee is to the Boy Scout Unit. The Boy Scout unit will pay for the WEBELOS at camporee. c. Cost for WEBELOS is $5.00, and WEBELOS Parents is $5.00 2. Preparation a. Webelos can BOULDER and SLINGSHOT. They will not be able to top rope or throw hawks. 3. Supervision a. WEBELOS must camp with a Scout Unit. The Cub Master/Den Leader should connect with the Scout Master well in advance and work out preparation. b. WEBELOS must have a PARENT (or legal guardian) along on the campout. They cannot just go by themselves with the troop. Any exception to this must be cleared through the Camping Chair Bill Otto. Camporee Facilities Amenities & Site Information Porta-potties provided No Water Provided Units Bring What You Need Flat campsites Gravel base Bring wood and fire rings One vehicle may offload gear all vehicles will park in the parking lot. Each Unit bring a FRS (2-way family service radio) if you have it (or contact Bill Otto to let him know you need one). Each SPL will need a radio to coordinate with Scout Central Each unit should have its own first aid kit. However, a first-aid station- tent, manned by staff members, will be on site for minor first aid requirements. Each unit leader will be responsible for the safe transport of all participants. In the event of a medical emergency (or call 911), or transport to the nearest medical facility which is Livingston Heath Care, 503 South 13 th, Livingston. Phone: 222-3541. Unit Responsibilities Every unit should have an Events Activity Representative (EAR) relaying information about MVD activities and signing up for jobs. Every unit will be assigned to help as needed at Camporee. Jobs will be given out upon check-in. In general, units have the following responsibility: 1. Maintain 2-deep leadership a. Youth Protection Training will be given to any leaders who need this on site. 2. Leave No Trace a. Keep unit sites clean b. Pick up any trash found at any time c. Pack out Unit trash d. Disburse dirty water widely (outside of the primary Camporee grounds) e. Participate in Grounds Sweep f. Respect the property g. Practice proper food storage
May 15 17, 2015 7 h. Use the porta-potties! Every time. 3. Gear / Clothing a. Foot gear Bring climbing shoes if you have. Bring tennis shoes that are flexible for climbing, but good closed toed shoes for walking around site. b. Helmet bring if you have a climbing helmet. Some helmets available. c. Pants (no shorts) 4. Prohibited Activities a. No walking on the gravel pit rim. b. NO DOGS. Dogs are not allowed even on leash. Also, no geckos, ferrets, cats, pigs, snakes, or other pets of any kind. 5. Safety Notes a. Observe ALL safety boundaries, flags, or signs. b. Climbers must have helmets and supervision, both rope climbing and bouldering. 6. Sign-up to Help a. Sign-up to take a specific responsibility at the Camporee, such as District Tent Break-down. Leaders will be sent an email with sign-up options AND this will be discussed at EAR meetings. b. At registration adults will need to sign-up to help at stations throughout the camporee. Each unit will have to supply on-site help as long as their unit 2-deep leadership is covered. 7. Follow Check-in and Check-out Procedures a. Check in to District Tent. Your Unit will be assigned a specific camping area based on Unit size. b. You can leave Trailers at your site, or remove them to the Parking Lot after unloading. All vehicles must be in the parking area. c. Complete Evaluation Check-out paperwork and take to District Tent before leaving. It is very important Units officially check-out (rather than just leaving). Schedule Information Schedule Overview NOW NOW April 21 May 5 May 12 May 8 Register Units top rope climb times assigned based on registration order. Volunteer to Help Ear Meeting Task Distribution Registration Merged Handout Sheet (Betsy and Tom) Ear Meeting Planning Logistics of Camporee Unit Sign-up Update detail schedule for the leader guide Ear Meeting Individual Roles/ Responsibilities Detail Walk Through Registration Closes. NOTE: Climb Times will be signed-up based on registration order.
May 15 17, 2015 8 May 15 17 May 22 Camporee (See Camporee Schedule) Receipts, paperwork due for closing report. Camporee Detail Schedule Initial Friday: 10:00 am Meet at District Trailer @ 6573 South Falcon Lane Mountain High Cabinetry in the back lot. 12:00-1:00 District Tent and First Aid set-up 4:00 pm Camp Opens 8:00 pm Cracker Barrel 10:00 pm Camp Lights Out Saturday: 6:45 am Revile 8:00 am Flags Camp Briefing 8:30 am Activities Schedule. Assigned per Climbing Card. Safety class is first, then Climbing. Show up no later than assigned climb time. Climbing Safety 8:30 Class A Activities can be done at any time starting at the start time indicated. Scout Units can manage their own schedule of these activities. Climbing Bouldering Knots Hawks History Geology 9:00 Class B Class A Start Start Start Start Start 9:30 Class C Class B Start Start 10:00 Class D Class C Start Start Start Start Start 10:30 Class E Class D Start Start 11:00 Class F Class E Start Start Start Start Start 11:30 Class F Start Start 12:00 12:30 Class G Lunch Break ---- Lunch Break ----- Lunch Break ----- Lunch Break 1:00 Class H Class G Start Start Start Start Start 1:30 Class I Class H Start Start 2:00 Class J Class I Start Start Start Start Start
May 15 17, 2015 9 2:30 Class K Class J Start Start 3:00 Class L Class K Start Start Start Start Start 3:30 Class L Start Start 4:00 TBD Closing Flags & Closing Ceremony 6:30 Scout Masters Dessert with Tom Greggory: Keep Your Unit Rocking Come eat a wonderful dessert, spend time with other Scout Masters, and get pointers every Scout Master can use. DUSK OA Call out Sunday 6:30 am Revile 8:30 Opening Flags Worship Service 9:30 am Closing Flags 10:00am Camp Tear Down ALL UNITS. Load Unit and District Equipment. Help load out all district equipment. Units let s all help each load! Leader Odd Notes Saturday Attendance: If Scouts can only come for Saturday, that is fine. Let them take advantage of whatever they can do! WEBELOS are welcome to attend with a parent an attached to a Troop. (See WEBELOS section for more information). Guests Guests are encouraged at this Camporee. Any youth not with a unit who wants to come to the Camporee will be connected to a unit. Whether you bring a guest, or are connected to a guest via the Scout office, please make sure the guest is made to feel welcome and that this is a positive introduction to Scouting. Follow-up with application information and encourage them to join scouting as part of your unit! Family members are welcome to stop by the camporee Saturday and participate in campfire/oa Call Out for no cost. Guests are only $5, the scout assigned as primary host is $5 as well. Activities (Still in process) Final activity details will be provided to SPLs at Friday Cracker barrel briefing.
May 15 17, 2015 10 Activity Description Unit Sign-up Cracker barrel Friday Leadership Cracker Barrel Troop 551 Climbing/Mountaineering Youth will be able to climb on a natural surface with all required safety gear (top rope). All Units Flag Ceremony Every camporee needs a good flag ceremony. Let the organizing Troop know if you need to participate for advancement. Livingston Troop 516 Bouldering Bouldering (description) Camping Committee History Yellowstone Gateway Museum in Livingston is presenting this program component. Yellowstone Gateway Museum Geology Work on the Geology Merit Badge more details to come. We will have lots of field examples of geology (rocks) to learn from. Frank Dougher leading Closing Ceremony TBD if this is the Flags unit, or a separate unit. 679 has offered to participate. Details to be worked out in EAR meeting. Drink Bar Cracker Barrel Swap stories of how the camporee is going and recharge at the Boulder Bar Hosted by 551 Campfire Enjoy the campfire! Sign-up to participate to earn the Unit award. Need a Unit Astronomy (Maybe) It will be PITCH black, with barely any moon. A great time to see Orion and enjoy the stars if we get someone willing to lead a night astronomy activity. Of course, it always depends on the weather. Need Leader Scout Worship May have this covered pending confirmation Spread Scouting Bring a Friend Introduce someone else to Scouts at this great event. Not an event.an opportunity. All Units Competitions-Awards Award Scouts and Scout Units will have lots of chances to earn cool stuff:
May 15 17, 2015 11 1. Best Camp 2. Rock and Roll Unit 3. Most Helpful Unit 4. Best Scout 5. Best Scout Leader 6. Den Chief Campfire A Troop will be running the campfire, and all Units are encouraged to participate with a keep the fire burning themed skit, song, or other campfire entertainment. Sign up in the Command Center. Advancement Unit Leaders can take the opportunity of the Camporee to help scouts advance. Some of these activities will be done at stations, and some you can do in your camp. Boy Scout Advancement Rank Activity Tenderfoot 2 (sleep out in tent) 3 (help prepare meal) 2 nd class 3b. pitch tent and explain site choice 3e. fire vs stove discussion and safety 3f. fire and stove use depends on fire regulations. To be done at Unit site 3g. cooking a meal to be organized at Unit site as appropriate 4 Sign up to participate in FLAG ceremony if you need this requirement 1st class 10. Depending if Scout(s) bring guest Venturing Cooking a-e Boy Scout Merit Badges Climbing (Bouldering) Geology History
May 15 17, 2015 12 Venturing Electives/Advancement Mountaineering WEBELOS The WEBELOS focus is to experience the next phase of Scouting. Help them understand how a Scout troop works, and see what they can do next. Service None planned this event. Physical Activity Climbing Bouldering Hiking around the quarry Character Team work opportunities Rope work Safety this is a risk activity, so staying safe and keeping other scouts safe is important. Trustworthy (follow safety rules) Brave (climbing needs this!) Leadership Youth who volunteer as staff have leadership opportunities Units will have the opportunity to compete by participating in events, this allows for leadership. Campfire presents showmanship leadership opportunities. SPLS will have Radios and be charged with leading their unit Contact Who For What Phone Email Peter Jones Activity Chairman 431-2705 petershawnjones@gmail.com Bill Otto Camporee Chair 209-1218 Betsy Eubanks District Chair Camporee Support 599 8634 Eubanks.betsy@gmail.com Misty Read Phone Sign-up 585 0272 misty.read@scouting.org
May 15 17, 2015 13 Task Summary - Sign-up What Lead Scout leader Staffing Needed During Event Equipment Hawks (& Slingshot) Andrew Liebmann 4 people Troop 0677 District Hawks. Bill bringing Targets & slingshots. History Gallatin Yellowstone Muesum Staff 2 people Troop 0524 Geology Frank Dougher 2 people Crew 3526 Bouldering Greg Garrigues 3 people Troop 0673 Bouldering Mats James to check out. Closing Campfire Prizes Unit Needed Troop 0636 Climbing Climb On James Mikko Lead 2 people Troop 0679 Steve Garvine Greg bringing 10 Helmets Climbing Equipment from K-M District Tent Set up Tom & Bill 3 Load 5 Set-up Need a person to tow a small trailer with District Supplies Meet at District Trailer at 10 am to load. District Trailer 3 people needed. Camporee Site Set-up 5 People District Trailer: 6573 South Falcon Lane Mountain High Cabinetry in the back lot. District Tent Take down Tom & Bill 5 Minimum Staffing needed to take down tent and load supplies into the District Trailer First Aid Terrence Gotz 1. Dick Kracht 2. Need other Staff Bring Ice (expect to need for bumps) Check Neosporin/bandaid/ace bandage supply Check do we have backboard? Guide and Program Betsy Done
May 15 17, 2015 14 OA Call Out Scout Worship Astronomy (optional) OA Lund The Cowboy Preacher Val Otto Registration Tom 1. Dick Kracht 2. Bill Otto 3. Keith Nathan Need Clipboards Cracker Barrel Drink Bar Troop 551 Dave Gilbert Flags Troop 0516 Troop 0679 Campfire Troop 0636 Climbing Knots Troop 0677 Parking Troop 0649