BOOKING FORM AIS is a division of BCI Media Group.
ABOUT As the pioneering architectural events provider in Australia and New Zealand, AIS has over 15 years experience in connecting design specifiers with products suppliers and manufacturers through in-practice presentations and boutique evening tradeshows. With a core focus on creating engaging, high-impact events, AIS offers design specifiers a social and entertaining avenue to discover the latest in product innovations, while providing product suppliers a platform to showcase their product range.
BUILD & STRENGTHEN RELATIONSHIPS Securing face to face time with specifiers is notoriously difficult, particularly due to our increasingly digital world. Equinox allows exhibitors to reaffirm and strengthen relationships with existing clients, as well as make new connections in the industry. GENERATE MORE PROJECT LEADS All Equinox attendees are carefully vetted to ensure a highly targeted audience of relevant design and construction professionals. Exhibitors receive a Post-Event Report after each Equinox to use as a tool for following up potential opportunities. SHOWCASE YOUR EXPERTISE Equinox is designed to position our exhibitors as experts in their field. Our pre-event support material assists exhibitors in getting the most out of their evening. We also offer speaking opportunities at our Education Hub to promote industry-specific thought leadership, innovation and out of the box thinking. UNIQUE EVENT FORMAT Unlike large multi-day tradeshows, Equinox is held in the evening over drinks and canapes. The smaller, more intimate event format paired with a strong focus on knowledge sharing provides an unparalleled platform for exhibitors to make a lasting impression.
EXHIBITOR INCLUSIONS CHOOSE YOUR OWN SIZE Choice of 3 stand sizes: 2m x 2m, 3m x 2m, 4m x 2m Whether you have a pre-built stand or are new to exhibiting, our free format stand spaces allow for flexible design to accommodate your needs. BE REMEMBERED AFTER THE EVENT Take the opportunity to include merchandise in our complimentary Equinox showbag, received by each attendee. DETAILED REPORT Post-Event Report detailing every attendee on the night, so you can easily follow up on leads. BRAND EXPOSURE Your company name included in email marketing campaigns to thousands of specifiers. PRESENT THROUGH OUR EDUCATION HUB Opportunity to present at our Education Hubs which run in Sydney, Melbourne, Brisbane, Perth, Adelaide, Auckland, Christchurch and Wellington.
EVENT LOCATIONS Cairns Townsville Brisbane Gold Coast Perth Adelaide Canberra Sydney Auckland Over 200 design specifiers attend Equinox in major cities, and 60+ design specifiers attend in regional cities. Melbourne Hobart Wellington Christchurch AVERAGE ATTENDEE BREAKDOWN Architect Associate/Principal/Director Architectural Technician Graduate Architect Interior Designer Building/Construction Engineer/Consultant Estimator/Quantity Surveyor Student/Academic Other
EDUCATION HUB There is no better way to increase the visibility and credibility of your brand than by showcasing your expert knowledge at one of our Education Hubs. Held in a dedicated area at Equinox events, the Education Hub features 15 minute presentations from industry speakers and product experts aimed at providing an educational experience for the architects and design specifiers attending the event. FEATURES Seating with accompanying headphones provided for attendees to hear the presentation clearly. 2 x presenters/15 minutes and 5 minutes Q&A. Presentations must have an educational focus on an industry-related issue, product or development, e.g. a project case study or new innovation. Presenters may display marketing material such as flyers or brochures at a table provided in the Education Hub area for the duration of their allocated time. Presenters may display 1 pull up banner for the duration of their allocated presentation time. Presenters receive extra exposure through promotion within email marketing to the event city's design specifier database.
EQUINOX EVOLUTION Equinox Evolution is held in Melbourne and Sydney once per year. Equinox Evolution is a largescale, dynamic event with a focus on innovative and revolutionary products and technologies. 5 HOUR EVENT Double the time, so double the exposure! WIDER AUDIENCE Developers and builders are invited to attend, alongside the architectural and design specifying community. More industry professionals attend Equinox Evolution than any other event! EDUCATION HUBS Each Equinox Evolution has 2 x Education Hub breakout spaces, dedicated to CPD and Industry Insight Seminars. In NSW, WA, TAS and QLD or if you are an A+ member of the Institute, it is compulsory to complete CPD annually making our Education Hubs a powerful platform for strengthening your brand awareness! Over Over 430 DESIGN SPECIFIERS attended Equinox Evolution Melbourne 2017! 60 ATTENDEES attended the Equinox Evolution Melbourne CPD seminars! REST & RELAX AREAS Dedicated areas designed to facilitate networking and relationship building.
TESTIMONIALS EMILY PARKINSON Construction Specialties Construction Specialties was an exhibitor and Education Hub presenter at four Equinox events in 2018. Every event was well organised, and our sales staff were impressed each time by the highly engaged audience of specifiers who attended. Equinox is the perfect platform for suppliers who want to showcase products in a relaxed & convivial atmosphere that actually generates new business opportunities. Among all the construction industry events one could invest in throughout the year, we have found that Equinox represents the best value." PHIL BROWN Barben Architectural Hardware "Over the last few years, we have participated in all states at Equinox events and have found them to be very beneficial to our business. The staff at AIS are very well organised and the events always run smoothly. The attendees are qualified so that we are only getting specifiers that are our target audience. The feedback we get from the attendees has also been positive which is reassuring for us. We are showcasing our products through Equinox again this year with our brand new display and look forward to continuing our association with them moving forward. CARLI BARNES Locker Group "We ve participated in Equinox events over the past few years and continue to choose Equinox based on the quality of the visitors attending combined with the quality of the events themselves. They re enjoyable to attend as a supplier and offer us the opportunity to engage with innovative designers, discussing current projects. TIM BARNES Armstrong World Industries "Equinox is a great element of our marketing & sales strategy to design professionals, architects and interior designers. It gives us the opportunity to showcase new products and always results in new contacts and project leads.
EXHIBITOR STAND OPTIONS 2019 Equinox Events City Date Exhibit Space 4m x 2m Exhibit Space 3m x 2m Exhibit Space 2m x 2m Christchurch 7th March 4,100 3,450 2,650 Brisbane Late March 5,200 4,200 3,500 Perth Early May 5,050 4,050 3,400 Sydney Mid May 5,200 4,200 3,500 Melbourne Late May 5,200 4,200 3,500 Adelaide Mid June 5,050 4,050 3,400 Auckland 13th June 5,050 4,050 3,400 Gold Coast Late June Sold Out Cairns Mid July 3,750 2,850 2,150 Townsville Mid July 4,300 3,750 2,850 Wellington 15th August 4,050 3,400 2,600 Brisbane Early September 5,200 4,200 3,500 Sydney EV Mid September 5,550 4,550 3,850 Perth Melbourne EV Early October 5,050 4,050 3,400 Late October 5,650 4,650 3,950 Canberra Early November 4,300 3,750 2,850 Hobart Mid November 4,100 3,450 2,650 All prices are in AUD and are exclusive of GST. AIS does not offer exclusivity at Equinox events. Equinox runs for 2.5 hours in major cities and 2 hours in regional cities. Equinox Evolution (EV) runs for 5 hours. 3 free-style size areas are available to showcase your creativity. However, we may allocate a certain number of each size to each event depending on the venue. This means that we may sell-out of certain sizes as the bookings are received. Should your preferred option be unavailable, we will let you know immediately so that you may consider an alternative option.
EXHIBITOR BOOKING APPLICATION CONTACT AND AUTHORISATION By completing the following section, I am confirming that I have read and agreed to the Equinox Booking Terms and Conditions. COMPANY NAME: AUTHORISED CONTACT NAME: PHONE: EMAIL: EVENT CONTACT NAME: PHONE: EMAIL: I AGREE TO THE TERMS & CONDITIONS AS STATED IN THIS DOCUMENT SIGNATURE: DATE: / / ACCOUNTS CONTACT NAME: PHONE: EMAIL: POSTAL ADDRESS: EQUINOX BOOKING TERMS & CONDITIONS SPACE: You will be allocated an area as requested in which to set up your display. You may utilise this area in any manner you choose but you must not set up outside of this area. The price does not include the provision of lighting, monitors, tables or tablecloths. We recommend you bring adequate lighting, electrical leads and power boards as additional fees will apply if you need AIS to provide these. Tables and tablecloths must be hired from AIS - an Equinox Display Requirements form will be sent to you on confirmation of booking acceptance. Stand positioning is allocated on a 'first in first served' basis. This is based on when the booking is received. DOOR PRIZES: If you choose to, you may offer a door prize so that you can collect business cards. Due to time constraints only prizes valued over $300 will be drawn and announced as part of the evening. EVENT PAYMENT PROCESS: Deposit Invoices: 50% of Total Event Cost. A deposit invoice will be issued separately for each event upon acceptance of your signed booking form. Payment is due and payable under our standard 14 day trading terms. Balance Invoices: 50% of Total Event Cost. A balance invoice will be issued separately for each event at least 70 days prior to the event. Payment in full is due and payable 30 days prior to the event date. CANCELLATION POLICY: All cancellations must be submitted in writing. The following cancellation fees apply and are applicable regardless of the invoice payment status. Cancellation Period (Days prior to the event) More than 120 days notice Less than 120 days notice Cancellation Fee Applicable 50% of total event cost 100% of total event cost GENERAL: You may have up to 3 representatives attend included in the price. Additional representatives will incur a fee of $60 + GST per person. Receipt of your Booking Request by AIS does not constitute a confirmed booking. If your Booking Request is accepted, a confirmation will be issued shortly after receipt. Please feel free to invite your architectural clients to the event but ensure that all are architects, designers, project managers, builders etc. As Equinox is strictly for industry professionals, representatives or staff of your clients such as retailers or suppliers/ manufacturers will not be permitted at the event. AIS does not offer brand or product exclusivity at our events. PLEASE SEND YOUR SIGNED COMLETED FORM (ALL PAGES) IN PDF FORMAT TO: Email: accounts@aisaustralia.com Fax: 1300 788 009 (within Australia) For more information please contact us on 1300 765 428 or email info@aisaustralia.com or visit our website www.aisaustralia.com UPON SIGNING THIS BOOKING FORM, YOU ACKNOWLEDGE THAT THE CANCELLATION POLICY APPLIES REGARDLESS OF THE INVOICE PAYMENT STATUS
AIS is a division of BCI Media Group. CONTACT US: For more information, please contact: NSW/ACT/SA Mika Meadows mika@aisaustralia.com 0430 289 030 VIC/WA/TAS Natasha Leyte natasha@aisaustralia.com 0430 162 971 QLD Isabela Jankovic isabela@aisaustralia.com 0432 385 575 NZ Shannan Golding shannan@aisaustralia.com +61 405 120 713 www.aisaustralia.com