Participant information

Participant information

Welcome Thank you for signing up for Tokyo Marathon with 2:09 Events. We wish you a fantastic trip. In this participant information pack, you will find general information relating to your stay in Tokyo including: Travel Information Hotel Details Bib Number Pick Up Info The Expo Itinerary Outline Final Itinerary and Travel Details You should now have received your race pack from Tokyo Marathon containing your Number Card Pick Up - if you haven t, please go to the help desk at the Expo with your passport and they will sort a new Number Card Pick up for you. Please read through the following documentation carefully and do not hesitate to get in touch with us if you have any queries: Email: info@209events.com Tel: 01252 373797 Website: www.209events.com Your 2:09 Events Representative Steven Seaton will be staying at the Hotel New Otani for the duration of your trip. Steven is one of the directors at 2:09 Events and was for many years the editor of Runner s World. Having completed in excess of 100 marathons around the world, Steven is an experienced runner and traveller. Steven looked after our group at last year s Tokyo Marathon and, having lived in the city for three years in his younger days, also has a good working knowledge of Tokyo and the Japanese language, although he admits both are a little rusty. Meet and Greets Steven is arriving the day before our main group and will be at Narita Airport to meet the flight arriving on Thursday 23rd. He will collect your race jackets in advance and you should see him in the hotel lobby of the Garden Tower at the following times to collect your jacket, have a chat or ask questions. Thursday 23 rd 6:00pm - 7:00pm Friday 24 th 10:00am 11:00am Saturday 25 th 10:00am 11:00am Steven will also be leading a short acclimatisation run to the Imperial Palace on Friday 24 th between 7:30am 8:30am. Meet him in the Garden Tower reception at 7:30am if you d like to join him. If you need to contact him at other times, you can do so through the reception desk or e-mail, text or call him at: Tel: 07834 431000 Email: steven@209events.com Your Hotel A room has been booked for you at the Hotel New Otani Garden Tower 4-1 Kioi-cho, Chiyoda-ku Tokyo 102-8578 Japan Surrounded by a beautiful 400-year old Japanese garden, the New Otani Tokyo Hotel is situated in central Tokyo and offers comfortable accommodation less than a 10-minute walk from 5 subway lines. The nearest subway station is Akasaka Mitsuke which is to the south east of the hotel on the same side as the reception to the Garden Tower. The hotel is also less than a mile from the gardens of the Imperial Palace and Hibiya Park, where the marathon finishes. Rooms include a flat-screen TV with satellite channels and a minibar. Some have views of the hotel's Japanese garden or the Tokyo skyline. Guests can experience Japanese culture at the tea ceremony room. Relaxation options include a sauna and spa with massage service. The New Otani is a very large hotel complex with two receptions and multiple entry and exit points and it may take you some time to orientate yourself. Check in is 4:00pm. To check in you should go to the reception desk of the Garden Tower, which is on the east side of the hotel, rather than the main reception which is on the west side. Your booking is on a bed and breakfast basis and you will be given breakfast tokens when you check in, including an early breakfast (5:30am) on the day of the marathon. The hotel has a number of different restaurants you can try for breakfast offering a variety of western and Japanese food. There are also a variety of shops, restaurants and supermarkets within 10 minutes walk from the hotel in Akasaka.

Wednesday 22nd Flights and airport transfers to Hotel New Otani - Narita Airport 2:09 Events flights For those who have booked your flights through 2:09 Events, you ll be on the BA5 leaving Heathrow Terminal 5 on 22 nd at 1:50pm. Your expected arrival time in Tokyo Narita is on 23 rd at 10:35am local time. Your flight e-ticket will be emailed out to you. Please use this when you check in. Narita is one of Tokyo s main airports but is to the east of Tokyo approximately 50 miles from the city itself. Steven will already be in Tokyo and will meet you at the international arrivals area of Narita Airport. He will be carrying a 2:09 Events sign. When everyone has cleared customs, which may take some time, a private bus will transfer you to the Tokyo Big Sight Marathon Expo to pick up your race numbers and race packs. After you have completed race registration, the bus will transfer you to the New Otani Hotel. Arrivals outside main group Wednesday 22nd Narita Airport Narita Airport Terminal 2 - Depart Narita Airport Terminal 1 South Wing - Depart Narita Airport Terminal 1 North Wing - Depart Hotel New Otani Arrive Flights and airport transfers to Hotel New Otani - Narita Airport Own flights On arrival at Narita Airport, you will need to arrange your own transfer to the hotel. As Narita Airport is approximately 50 miles from the city itself so we suggest transferring by the Airport Limousine Bus Service which will take you directly to the Hotel New Otani. Alternatively, you can take the train or a taxi. 1. Airport Limousine Bus Service Limousine Bus Service Timetable (Times stated on their website 8th 2017) It is highly recommended that you take the Limousine Bus Service which takes between 80-145 minutes depending on traffic. You should first purchase a ticket from the Bus Ticketing Counter located right in front of the arrival gate in Terminals 1 and 2 for Akasaka Area. This will cost about JPY3,100. The Airport Limousine Bus Stops are located outside the terminal building. Obtain your bus boarding tickets at the Airport Limousine Ticketing Counter and then go to the designated bus stop shown on the ticket. Terminal 1 departs from Bus Stops 2 and 11 Terminal 2 departs from Bus Stops 6 and 16 2. Narita Express (Train + Taxi) JR-EAST - The ticket counter and platforms are on the basement floor of terminals 1 and 2. Take a train to Tokyo Station which should take approximately 60 minutes and will cost about JPY3,020 - then at the Marunouchi North Exit take a taxi to the hotel: Taxi - The taxi journey should take approximately 15 minutes depending on the traffic and should cost around JPY2,500 3. Taxi From Airport to Hotel 07:15 08:20 09:25 10:10 12:10 13:10 14:10 15:10 16:10 17:10 18:10 19:30 20:35 21:35 07:20 08:25 09:30 10:15 12:15 13:15 14:15 15:15 16:15 17:15 18:15 19:35 20:40 21:40 07:25 08:30 09:35 10:20 12:20 13:20 14:20 15:20 16:20 17:20 18:20 19:40 20:45 21:45 10:00 11.05 11:40 12:20 14:05 15:05 15:45 16:45 17:45 18:45 20:05 21:45 22:30 23:25 A taxi from the airport to the hotel will take around 90 minutes and will cost about JPY25,000 Inform the taxi driver of how to get to your hotel by showing the following:

Wednesday 22nd Flights and airport transfers to Hotel New Otani - Haneda Aiport Haneda Airport Own flights from Haneda Airport For those who have arranged your own flights, on arrival at Haneda, you will need to arrange your own transfer to the hotel. This can be done in three ways, but again by far the easiest is by the Airport Limousine Bus service which will take you directly to the Hotel New Otani. However, scheduled buses are less frequent than at Narita so, depending on when you arrive, you may need to consider one of the other 2 options. Please also be aware that flights from the UK to Haneda generally arrive early in the morning but check in to the New Otani is from 2:00pm, so you may have a delay before you can access your room. 1. Airport Limousine Bus Service The Limousine Bus Service takes between 40-65 minutes depending on traffic. You should first purchase a ticket from the Bus Ticketing Counter on the 2 nd floor or the Bus Ticket Machine in the ground floor for Akasaka Area which will cost about JPY1,130. Limousine Bus Service Timetable (Times stated on their website 8th 2017) Haneda Airport International - Depart 07:40 10:35 13:35 14:35 17:35 21:45 Haneda Airport Terminal 2 - Depart 10:45 13:45 14:45 17:45 Haneda Airport Terminal 1 - Depart 10:50 13:50 14:50 17:50 Hotel New Otani 08:45 11:55 14:30 15:30 18:55 22:50 2. Tokyo Monorail (Train + Taxi) Monorail - From the ticket gate in the arrivals lobby, take the Tokyo Monorail to Hamamatsucho Station which should take approximately 25 minutes and will cost about JPY490 - then at the North Exit take a taxi to the hotel. Taxi - The taxi journey should take approximately 20 minutes depending on the traffic and should cost between JPY2,000 - JPY2,500 3. Taxi from airport to hotel A taxi from the airport to the hotel will take around 40 minutes and will cost about JPY9,000 Inform the taxi driver of how to get to your hotel by showing the following:

Thursday 23rd Hotel Arrival Check in at the hotel front desk. You will need your Passport. After checking in you can meet Steven in the lobby of the hotel between 6:00pm-7:00pm to pick up your race jacket and ask any questions. Steven will also have a PASMO card, which is a touch-and-go pass to use on the Tokyo subway. The card will be pre-loaded with 1000 yen but can be topped up in a similar way to Oyster cards on the London Underground. Additional cards can be purchased at most main subway stations. Friday 24th 7:30am Meet Steven in the lobby for a gentle acclimatisation run around part of the Imperial Palace. The run will take approximately 40-45 minutes and is entirely optional. Other than the meal in the evening, the rest of the day is at your leisure where you can pick up your race pack from the expo if you haven t already done so or explore Tokyo at your leisure. Your Tokyo Metro Guide and Your Guide to Japan, which you have been sent links to, have some great ideas for attractions to visit and are easily accessible by metro so it will help you avoid doing too much walking. 6.:30pm Meet Steven in the lobby of the New Otani Garden Tower for a short walk to the local Kisoji restaurant for our group meal. The Kisoji is a traditional Shabu-Shabu restaurant which serves raw meat and vegetables which you cook at your table. The restaurant can also cater for vegetarians and vegans. The meal and all your drinks are included in the price of your package.

Saturday 27th International Friendship Run You are all entered into to the Tokyo Marathon International Friendship Run held on Saturday Feb 25, the day before Tokyo Marathon. You have been sent your Number Card Pick Up which you need to take with you on race morning and pick up your number from the Friendship Run Registration Desk at Panasonic Center Tokyo 1F between 9:00am and 9:45am. The race, which is a 4K Fun Run, starts with an opening ceremony at 10:25am at the Panasonic Center Tokyo near The Tokyo Big Sight and the actual run starts at 10:45am. The course runs around the Tokyo Waterfront City Symbol Promenade Park (Ariake / Odaiba) and finishes in the same place it started. You should make your own way to the start, the nearest station is Kokusai-Tenjijo, which can be reached on the Yurakucho Line from Alasaka-mitsuke Station (instructions are on the following page). The event is intended to be a cultural exchange, where you can experience Japanese traditional performing arts and Japanese hospitality! Tokyo Marathon Expo 2017 The Tokyo Marathon Expo takes place at Tokyo Big Sight (Tokyo International Exhibition Center) 3-11-1 Ariake Koto-ku Tokyo Metro directions of how to get there from the New Otani Hotel are enclosed with this pack. Runner Registration Times Thursday 23 rd 11:00am to 9:00pm Friday 24 th 11:00am to 9:00pm Saturday 25 th 11:00am to 8:00pm The EXPO admission is free and is open to the public.

Kokusai-Tenjijo Panasonic Centre Friendship Marathon Start and Finish New Otani Hotel Akasaka-mitsuke Nagtacho New Otani Hotel Nearest Metro Stations Akasaka-mitsuke Nagatacho Tokyo Big Sight - Tokyo Marathon Expo Metro Directions from the New Otani Hotel Akasaka-mitsuke Y16 - Yurakucho Line to Toyosu or Shin-kiba Mono rail to Kokusai-Tenjijo Toyosu Shin-kiba Tokyo Big Sight Tokyo Marathon Expo

Sunday 28th Race Day Meet in the hotel lobby at 6:30am to be picked up by the coach and taken to the race starting area arriving around 7:15am. Breakfast will be served from 5:30am so there will be enough time for you to have something to eat before you get on the coach. The buses to the start leave from below the main reception at the New Otani, this is approximately 5 minutes walk from the Tower Hotel reception. Steven will be in the reception area to guide any of you who are unsure of where to go. Please ensure you have your bus sticker which will be given to you by Steven Start Area Our experiences of running the Tokyo Marathon in 2016 were that the start area was exceptionally well organised with plenty of signs and marshals directing runners. The baggage trucks were clearly labelled and waiting time was minimal. When you arrive you will make your way to your assigned gate number. You will find this on your race number. The map on the following page, indicates where the different gate numbers are - everything will be well signed and there will be lots of marshals directing you to the right place. Once inside the start village, you will be directed to your assigned block ready for the start. The blocks close prior to the start of the race, so make sure you arrive at your starting block area in good time. The temperatures at the start line will be very cold, so make sure you are well wrapped up with extra clothes which can be The Course Distance along the course will be marked with signs every kilometre and at the half way point. After the first 5K, fluid and fuel stations are at 2K or 3K intervals. Sports drink will be available every 5K. The official drink is Pocari Sweat, which is a local Japanese sports drink. It has light innocuous flavour but it is worth buying some in advance from a local convenience store to make sure it agrees with you. Bananas, bread, tomato and sweets are also provided at later stations. Toilet facilities are located at various points along the course. A map of the route can be found on the following page of this participant information guide. The Tokyo Marathon 2017 Runner Handbook will be available in the next couple of weeks on the Tokyo Marathon website for further last minute information Finish and Baggage Area This year the finish of the race has moved to Gyoko Dori, which is in front of the main entrance to the Imperial Palace. As with the start area, the finish and baggage collection is superbly organised and there are plenty of marshals on hand to help you out. The baggage collection at the end of the marathon is colour coded according to your race number and accompanying security wrist band. Your colour code is orange so you will exit the finish at Hibiya Park. This is within easy walking distance of the New Otani Hotel. Since the New Otani is one of the official race hotels there will also be a bus shuttle service that takes you from the finish back to the hotel. The buses will be clearly labelled to make sure you get on the right one. New Otani is in the Akasaka Area The marshals are extremely helpful and will guide you in the right direction.

Start Area Map Entrance Gate Information

Race Start and Cut-off Times Wheelchair Start: 9:05am Marathon and 10K Start: 9:10am 10K Closes:10:50am Marathon Closes: 4:10pm

We hope you have a great race and good luck

Monday 29th Hakone Yumoto Excursion For those of you who have booked the five-day package, today is the day to soothe your aching muscles at the hot spring resort resort of Hakone Yumoto. 8:30am Meet Steven in reception. You ll be taking the subway from Akaska Mitsuke station to Tokyo station so have your PASMO cards handy. From Tokyo station we ll be taking the famous bullet train (Shinkansen) to Odawara which is to the west of Tokyo. Our train leaves Tokyo station at 9:33am and it is a 40-minute journey to Odawara where we connect with the local train to Hakone Yumoto with an arrival time of 10:44am. The onsen is a 10-minute walk from the station. Since no bathing suits are worn at a Japanese onsen, none of the bathing pools are mixed. Steven will give you a basic guide to the etiquette of bathing in Japanese hot springs before you arrive and let you know what to expect but it is a very traditional and enjoyable way to enjoy an afternoon. Lunch will be served at the onsen and we ll all eat together. It will be a traditional Japanese meal which can cater for all dietary tastes. The meal is provided in your package but drinks have to be purchased separately. We are scheduled to leave the onsen at 4:00pm although if you wish to leave earlier you can enjoy a walk around the town of Hokone Yumoto. Our train from Hakone Yumoto leaves at 4:37pm to connect with the 5:11pm Shinkansen, which arrives at Tokyo station at 5:47pm. The rest of the evening is at your leisure.

Monday 27th Departures 2:09 Events flights If you have booked your flights through 2:09 Events, you ll be on the BA6 leaving Tokyo Narita on 27 th at 12:35pm. You will be picked up from the hotel lobby at 8:00am. Your expected arrival time in London Heathrow is on 27 th at 2:25pm local time. Your flight e-ticket will be sent to you by email. Please use this when you check in. Own flights Make your own way back to the airport in good time for your flight home. We recommend you use the Bus Limousine Service which departs from the hotel. It is strongly advised that you book your ticket directly with the hotel prior to departure day as the buses are booked up on a first come, first served ticket basis. Check the times of departure with the hotel to ensure you leave enough time to get to your flight or check their website for further details. Tuesday 28th Departures 2:09 Events flights If you have booked your flights through 2:09 Events, you ll be on the BA6 leaving Tokyo Narita on 28 at 12:35pm. You will be picked up from the hotel lobby at 8:00am Your expected arrival time in London Heathrow is at 2:25pm local time. on 28. Your flight e-ticket will be sent to you by email. Please use this when you check in. We hope you have a great trip and look forward to seeing you again soon on one of our other tours. Visit www.209events.com find your next adventure. to With You Every Step Of The Way

63 Osborne Road Farnborough Hants GU14 6AP www.209events.com info@209events.com 01252 373797