Norcross Garden Club Business Meeting Agenda Date Tuesday, 23 October 2018 Time 7:00 PM Duration 0 hour 00 minutes Location Garden Clubhouse Cottage Meeting Facilitator Leanne Penman PARTICIPANTS Board Participants: Committee & Club Member Participants: 1. Linda Doiron 1. Jolyn Barrow 2. Julie Fitzgerald 2. Jane Cunningham 3. Carol MacGregor 3. Tixie Fowler 4. Asta Moore 4. Shante Hassel 5. Sandy Pagano 5. Cathy Nelmes 6. Leanne Penman 6. Trudy Rudert 7. Jeanette Shewbert 7. 8. Teresa Stoker 8. 9. Hazel Ringelstein 9. 10. Sue Wyatt 10. Agenda Topics I. Call to Order II. Minutes approved by Reading Committee for the October 10 Program Meeting III. STANDING REPORTS: A. Treasurers Report Sue Wyatt 1. Details on compromised account 2. Balance on hand at time of report 3. Total receipts 4. Total disbursements 5. Balance presently on hand 6. Looking ahead Begin collecting annual dues at January 14 th Program Meeting & Feb. business meeting will include budget discussion B. Reports of Other Officers 1. President Leanne Penman a. Next business meeting - 7PM on the fourth Tuesday, January 22, 2019 No business meeting in November or December. b. Dogwood District (DD) 60 th Annual Meeting/Luncheon, Wednesday, October 10 th Thirteen attended rather than 12. Club received Standard of Excellence recognition and the inaugural Dynamic Dogwood Woman of the Year Award for 2018" Tixie Fowler with the help of Shante Hassel have submitted an article to Norcross Times. c. Fulton Federation 9:45AM Monday, November 12 th, Canterbury Court, 3750 Peachtree Road NE Atlanta, GA 30319 Program: Decorating for the Holidays Wayne Juers, The Garden Specialist. Carpool from TJMAXX on PIB, leave @ 9:15AM. RSVP by this Friday, October 26 th to LeannePenman2@gmail.com Note: FF meets 4X year 2 nd Monday Sept. Nov. Jan. March, w/ Awards Luncheon on Thursday, May 9 th, 2019 d. Garden Club of Georgia GCG - Save the date: 2019 Deep South Region Convention Jekyll Island March 11 to 13 See invitation attached - Save the date: 2019 GCG State 91 st. Convention April 16-18 Columbus, GA down on the river with Magnolia District Columbus Georgia Convention & Trade Center, Columbus Downtown Marriott - 2. First Vice President Asta Moore Page 1 of 6
a. Event review - October - FIELD TRIP - Six members: Asta Moore, Cathy Nelmes, Sandy Pagano, Leanne Penman, Diane Reese and Sue Wyatt attended the Atlanta Botanical Gardens, Gainesville, Saturday, October 6, 2018 Fall Woodland Ramble Arts & Crafts Market Event. - DAY PROGRAM MEETING October 8, 2018 Attendees: 33 members, 1 guest The room was set for 38 RSVP s. Speaker was Dottie Myer. - SERVICE PROJECT October 20, 2018 Participants Beth & Brad Bahel, Diana Farmer, Tixie Fowler, Terry Sutton, John & Nancy O Reilly, Leanne Penman and youth: Isabella Aguilar and Sierra Rayneg represented us at Saturday s Rivers Alive Annual Stream Clean Up. - FIELD TRIP - Join us this Thursday, October 25, 2018 @ 11AM Carpool to the AmericasMart Creative Workshop: Wreath Magic with the Former White House Florist There will be an inspirational design demonstration by Laura Dowling, former Chief Floral Designer at the White House and author of Floral Diplomacy at the White House, A White House Christmas and the just-released title Wreaths. Laura will share her favorite strategies for creating uniquely beautiful seasonal and holiday wreaths, including tips and tricks for crafting stylish designs using both every day and unexpected materials. Learn special techniques for creating beautiful holiday homes and get a rare insider s peek into what it was like to create inspiring décor for the iconic White House Christmas. b. Upcoming Events November - COMMUNITY EVENT @Johnson Dean Forest Preserve Sunday, November 4, 2018 Hours 2:00 to 4:00PM The Enchanted Forest Come turn your Halloween pumpkins into Fairy Houses using items found in nature. Line the forest path with public art which will be on display through the month of November. This will be an Environmental Education program to create a sense of connection to and stewardship for this local forest. The objective is to engage people in a positive experience and attract them to the preserve. Members bring natural dried material and shallow cardboard boxes or cardboard box lids to the cottage between now and 11/4. (Costco is a great source for boxes.) - EVENING PROGRAM MEETING, November 12, 2018 Holiday Centerpieces Phillip Morrow, Floral Designer 7PM RSVP by Friday, November 9 th to Linda DeMaris. - SERVICE PROJECT To install native plants in the Johnson Dean Forest Preserve, 3pm to 5pm Wednesday, November 14, 2018 c. Upcoming Events December - FIELD TRIP A DESIGN SPECIALTY HOLIDAY FLOWER SHOW Tuesday, December 4, 2018 2:30 4:00PM Home of Deen Day Sanders 10777 Bell Road, Johns Creek, GA 30097 We will carpool to this event. RSVP by Saturday, December 1 st : to LeannePenman2@gmail.com - CHRISTMAS EVENT December 10, 2018 6:30PM Kudzu Art Gallery 116 Carlyle St, Norcross Members Only We ll begin collecting the $20 event payment @ November 12 th evening Program Meeting. Jeanette Shewbert will bring her square so members may pay electronically. Members also have an option to pay by check made out to The Norcross Garden Club. d. Upcoming Events January - DOGWOOD DISTRICT MEETING Tuesday, January 8, 2019 6075 Sandy Springs Circle Carpool from TJMAXX on PIB, leave @ 9:30AM. RSVP by this Friday, January 4 th : to LeannePenman2@gmail.com - DAY PROGRAM MEETING - Monday, January 14, 2019 11:15 am Lunch & Learn Seeking Eden A Collection of Georgia's Historic Garden Speakers: Staci L. Catron Page 2 of 6
and Mary Ann Eaddy. Seeking Eden promotes an awareness of, and appreciation for, Georgia s rich garden heritage. RSVP by this Friday, January 11 th : to Leanne - FIELD TRIP GARDEN CLUB OF GEORGIA Wednesday, January 16, 2019 Native Plant Symposium, Athens Details to follow. - BUSINESS MEETING 7PM Tuesday, January 24, 2019, 4 th Tuesday of the month - FIELD TRIP FLOWER SHOW St. Phillip s Cathedral Antiques Show Includes floral display Three day show, Thursday thru Saturday, January 24 26, we will organize a carpool for both Thursday, January 24 and Friday, January 25 RSVP by Monday, January 21 st : to LeannePenman2@gmail.com e. Tom Kozak (Aubusson Trace, Johns Creek) Offerings of garden books and more 3. Second Vice President & Membership Teresa Stoker a. Membership report - 13 new members since January 2018, net 12 new members Total members: 84 - Payment options for collecting dues beginning January 2019: Paypal or Square acct b. Annandale Report - Wreath making was a huge success with a special thank you to all the members who contributed materials for the project 4. Secretary Linda Doiron a. Review of new minutes procedure with Reading Committee 5. Corresponding Secretary Jeanette Shewbert C. Standing Reports of Committee Chairman 1. Clubhouse Chair Hazel Ringelstein a. Toilet valve needing repaired plumber has been called b. Vote to purchase 16 chairs for the cottage 2. Garden Therapy Chair Hazel Ringelstein a. Update on Annandale Sessions at DGP b. Norcross Co-op Requests - Bring canned goods (or money) to November Program Meeting 11/12/18 - Continue to collect plastic grocery bags- basket on top of refrigerator - Bring hats, gloves and scarves to December Christmas Event 12/10/18 c. Ronald McDonald House Dogwood District Garden Therapy - Continue to save your aluminum tabs for our local Ronald McDonald House, a home away from home for needy families of children with serious illnesses at nearby hospitals and medical facilities. Bring to our local club meetings and we ll deliver to district and federation meetings. 3. Grounds Chair - Carol MacGregor a. Discovery Garden Park beds Barbara Kohlhausen b. Calendar tidy up time in the cottage garden c. Update from Jeanette and Hazel on feasibility/permission to assist USPS in planting shrubs or ornamental grasses. Hazel to talk to Mary Beth and others. 4. Historian Chair Shante Hassel 5. Hostess Chair Diane Waters Page 3 of 6
6. Plant Sale Digs Chair Cathy Nelmes a. Distribution of potted plants from Gail Thompson s garden and plants from the city. b. Plants from the city - On Tuesday, 10/16 volunteers: Beth Bahel, Leanne Penman, Trudy Rudert and Terrie Watch potted ferns received from the City of Norcross planters through Leslie Marcinek, Gardens by Design. Meryl Wilkerson is our city contact. She is also a former president of the Norcross Garden Club. - On Thursday, 10/18 @ 7AM Volunteers: Linda DeMaris, Leanne Penman, Trudy Rudert and Terrie Watch collected Gaura, Alocasia, Caladium, Plumbago, Globe Amaranth seeds and Margarita Potato Vine tubers. - We have not heard back from Carl Redman Member of Sustainable Norcross Commission Possible Plant Rescue at the former WestRock site between Thrasher and West Peachtree is being redeveloped as a multi-use (primarily residential) campus. Update from Jeanette on possible plantings to rescue. 7. Publicity Chair Jolyn Barrow a. Sync function on smartphones - Check default notification, may want auto reminder 1 day before event b. Will add links on the website rental page advertising member services pertaining to rental, i.e. floral, catering, photography, etc. 8. Rental Chair Jane Cunningham a. Upcoming rentals 9. Sunshine Chair Peggy Woods a. Cards sent to Dorothy Archer, Sue Wyatt, Carol Edwards and Barbara Macon since August IV. Old Business 1. Country Hills Garden Club First Wednesday of the month a. Agreed to use of cottage in exchange to help with service The Nov. 14 th Service Project date to install native plants in Johnson Dean Forest has been shared. 2. Dogwood District Bulbs have arrived Thank you to Trudy Rudert for picking them up. 3. GCG 2019 Expressions calendars are here see Leanne if you ordered one 4. Discuss awards and chairman position a. #10 Garden Therapy Award Hazel Ringelstein, Barbara Kohlhausen and Deb Harris b. #40 Gardens For the Challenged Teresa Stoker Due Dec 1 c. #41 Herb Award Teresa Stoker Due Dec 1 d. #50 Gardening Award Cathy Nelmes Due Dec 1 e. #51 Butterfly Conservation Award Carol MacGregor Due Dec 1 f. #53 Website Award Jolyn Barrow Due Dec 1 g. #J-5 Youth Conservation Award Due Dec 1 h. #J-10 Smokey Bear/Woodsy Owl Poster Contest Trudy Rudert Due Dec 1 i. #J-11 Junior & Intermediate Poetry Award Trudy Rudert Due Dec 1 j. #J-12 Nat l Garden Club Youth Sculpture Contest Due January 1 V. Unfinished business A. Marian Lang Dedication Ceremony Considering 7PM Monday, April 8, 2019 B. Research on ductless Heating/AC from Allen Stoker - A residental, not commercial, ductless system is approx. $2500 and the installation is an additional $2500. The refrigerant lines and registers run through the attic space. VI. New Business A. Election of Officers 1. Nominating committee Barbara Kohlhausen, Saundy Kittle, Leanne Penman and Teresa Page 4 of 6
Stoker a. Meeting date 1PM Thursday, November 15, 2018 b. By-Laws 7.3 The Nominating Committee shall prepare a slate of officers which shall be presented to the members at the regular November meeting of both Dat abd Evening groups. The slate shall consist of nominees for the ofices of President, First Vice President, Second Vice Vice President, Recording Secretary, Corresponding Secretary, and Tresdurer. In addition, the slate shall include nominees for Presiding Chair Evening Group, Recording Chair Evening Group, and Program Chair Evening Group. Motion to postpone presenting slate of officers until December meeting. B. Update on By-laws WHO ACTION ITEMS WHEN Jeanette Shewbert Provide members w/newsletter On going Membership Field Trip - Carpool to the AmericasMart Creative Workshop: Wreath Magic with the Former White House Florist 11AM Thursday, Oct 25 Membership Membership Jolyn Barrow Pearline Harper Linda DeMaris Lenka Taylor Cathy Nelmes Diane Waters Barbara Kohlhausen Hazel Ringelstein Fulton Federation Meeting Decorating for the Holidays Wayne Juers, The Garden Specialist. Carpool from TJMAXX on PIB, leave @ 9:15AM Meeting gathering begins at 9:45AM Evening Program Meeting, Holiday Centerpieces Phillip Morrow Hostesses for November Program Meeting Jolyn and Lenka Appetizers Pearline & Cathy Sweets/dessert Linda DeMaris Fresh Fruit Diane Waters Drinks 9:15AM 7PM Ready to serve by 6:30PM Greeters for November Program Meeting Arrive no later than 6:15 PM 6:15 PM Cathy Nelmes Devotion/Inspiration Saundy Kittle Table Decorations Membership and Norcross Community Johnson Dean Forest Enchanted Forest 2:00 to 4:00 PM Sunday, Nov 4 Membership Service Project Install Native Plants in Johnson Dean Forest 3PM to 5PM Wednesday, Nov 14 Page 5 of 6
Deep South Garden Clubs, Inc. Cordially Invite You to the 58th Annual n Conventio Jekyll Island Conventio n Ce nter Monday, Tuesday, and Wednesday March 11-13, 2019 Speakers Includes Enjoy the Workshops NGC Jeykll Inland Awards, Tours Tri-Refresher Experience If you haven t been to Jekyll Island... It s time to come! If you ve been to Jekyll Island before... It s time to come back! Join us and Savor the Sea Proudly hosted by The Garden Club of Georgia, Inc. Page 6 of 6