Pink Palace Camp-in Survival Guide Everything you want or need to know about navigating your group through a mission of discovery and exploration at the Pink Palace Museum! Please share the information contained in this booklet with the other chaperones in your group. Hannah Crain 901.636.2437 hannah.crain@memphistn.gov
From the east: (Jackson, Nashville) Directions to the Museum Take 1-40 west towards Memphis. Continue to follow it onto Sam Cooper Blvd. Take exit 7 to N Highland St. Turn right onto Central Ave. The museum will be on the right. From the south: (Southaven, Olive Branch) Take I-69 N towards Memphis. Exit onto Cummings St. Turn right onto South Parkway E. Turn Left onto S. Bellevue Blvd. Take the 2nd right onto E. McLemore Ave. Continue straight onto Southern Ave. Turn left onto S. Hollywood St. Turn right onto Central Ave. The museum will be on the left. From the west: (West Memphis, Little Rock) Take I-40 E into Tennessee. Take exit 1E for I-240 S/Madison Ave towards Jackson, MS. Keep right at the fork and follow signs for Madison Ave. Keep left at the fork and follow signs for Madison Ave. E. Turn left onto Madison Ave. Turn right onto East Parkway S. Take a slight left to stay on East Parkway S. Turn left onto Central Ave. The museum will be on the left. The entrance gates to the museum will close before 7 pm. When arriving after that time, please enter the museum through the side gate on Lafayette St. If you arrive and find the gates are locked, please call 901-636-2400 to reach the security office. You will need to park behind the museum in the staff parking area and enter through the museum security entrance. The front doors of the Museum will be locked during the hours the museum is closed. All guests must exit the building through the security office for safety.
Group Leader Information Thank you for registering your group for the Pink Palace Museum Camp-in. In this information packet you will find all the information that you need to know about the schedule, rules, and procedures of our camp-in. Each group will have a designated adult group leader who is in charge of representing the group. It is their responsibility to read and share the information in this guide with the other chaperones in your group as well as your campers. On the night of the camp-in, you will need to check-in to pick up your group s information packet which will include a camp-in brochure, campsite assignment, and other event information. Once you have your information packets, you may go to your campsite to set-up your sleeping bags and hand out the brochures to the other adult members of your group. Then you may move to the designated gathering area to create your own name tags. At the time of registration, you will be required to turn in your completed release forms for each student and let us know of any late changes to your roster. We recommend that you keep a folder with you during the event with copies of the roster and permission forms for your group. If you have any questions about anything in this guide, please call 901-636-2437 or e-mail hannah.crain@memphistn.gov. If you have questions regarding your payment or reservation, please call our reservations department at 901-636-2362 before 4 pm on the date of the camp-in. No payment will be accepted at the door.
General Chaperone Information During the camp-in experience, guest will have an opportunity to attend a Planetarium show and a classroom presentation given by one of our education staff. There will also be plenty of time for museum exploration. Campers must be chaperoned at ALL times. Our museum policy states there should be at least one chaperone for every 10 students. Chaperones need to be assigned to groups at the beginning of the night and keep up with the students in that group at all times. One chaperone per ten students is a minimum. However, we recommend that your group be broken up into smaller, more manageable groups. We encourage all of our chaperones to be active participants in the activities. There may be some events in which a student does not want to participate. This is always an option as long as a chaperone and child sit out together. Speak with staff to determine what you should do while you wait for an activity to be completed. Smoking is prohibited in the museum. The only designated smoking area will be on the outside picnic tables at the Security entrance of the museum. Please ask a staff member on the night of the event how to get to this area. If you use the smoking area, the security entrance door will lock and you will need to ring to bell for the guard to let you back into the building. Please arrange for another chaperone to watch your students while you are gone. No alcohol or non-prescription drugs are permitted. If any camper or chaperone is found to be under the influence of drugs or alcohol, he or she will be asked to leave the premises immediately. Our campsites will be in the galleries and many sites will be close together. You will, most likely, share a campsite with other groups. All sleeping bags must be set-up at least 5 feet from a walkway and no sleeping bags may block any door. At your campsite, be prepared for hard-floors and emergency lighting. WE CAN NOT SHUT OFF EMERGENCY LIGHTS. Please call ahead to inform the staff if you need special arrangements for medication or need an electrical outlet overnight.
Orientation During the Welcome Orientation, you will be informed of emergency exits, locations of fire extinguishers, and meet staff members in case there is an emergency during the night. All of these locations will be marked on your museum map brochure as a reminder. Any additional safety information not covered in the Welcome Orientation will be given at bedtime. Age Range Our camp programming is designed for students in the advertised age range. For various reasons, we cannot accept children under or over that age range. Age range varies depending on the camp-in. Meals We will provide an evening snack and breakfast for all participants during the Camp-in experience. Please eat dinner before you come! After evening programming, we will provide a popcorn snack during the evening activities. In the morning, we will provide breakfast which can (but is not limited to) include breakfast Danishes, muffins, fruit, orange juice and coffee. If these snack or breakfast options are not amenable, you many bring your own snack and breakfast items to be eaten during these times and in designated areas. NO FOOD OR DRINK PERMITTED IN THE GALLERIES. Special Dietary Needs If you have special dietary needs, we ask that you please bring your own snack and/or breakfast in a clearly labeled container with the child or adult s name. The container will be placed in a designated area of the museum where the participant will have access during snack and breakfast times. We do have a refrigerator and an microwave for the items if necessary. Lost and Found Lost and found will be at the ticketing desk. If you have lost or found an item, find a staff member to give or to retrieve an item. Parents not attending the event: In the event of an outside emergency, please call our security office at 901-636-2400 and ask for Hannah Crain. Be sure to have camper s name, group leader and group name.
Before You Arrive What to wear: Comfortable clothes, socks and shoes. Shoes must be worn at all times except when sleeping. Light layers are highly recommended. Temperatures vary in the museum. Tennis shoes or sneakers are highly recommended. No heelies allowed. What you should bring: Sleeping bag and pillows you may bring an extra blanket if you wish Toothbrush and toothpaste, wash cloth, hair brush or comb Flashlight Large, labeled bag for all belongings. Folder or binder for storing all badge materials What NOT to bring: Cots Hair dryer, curling iron, etc. IPods/radios/tvs/DVD players/hand-held games Valuables The Museum is not responsible for missing or lost items. What you might want to bring: Camp pad/yoga mat - PLEASE NOTE: Air mattresses are allowed as long as they do not exceed the twin size. Camera Sleep mask/ear plugs PLEASE NOTE: Emergency lights cannot be turned off and will remain on through out the night. They can be bright. Sleeping Arrangements Campers will be sleeping in designated areas of the museum. After lights out, all campers are required to remain in their sleeping area until wake-up the next morning. All sleeping areas will include a restroom facility. Your group may have to share a campsite with other groups. Please be courteous and respectful to those who are sleeping. If students are found to be disruptive after lights-out, they will receive a warning for the first offense. If they continue to be disruptive, the museum reserves the right to contact the child s parents and remove the child from the remainder of the program without a refund. If you are sensitive to noises at night, we recommend you bring ear plugs. Camper Tip: We have several emergency lights that will remain on throughout the night. If you are sensitive to light while sleeping, we suggest you bring a sleep mask!
Photography We want this camp to be a memorable experience for our participants and we understand that taking pictures is a part of that. We do allow photography in our museum, but please make sure the flash is turned off. There are to be no recording devices allowed in the CTI Theater or Planetarium shows. Early Departure All main entrance doors will be locked and secured at 7:00 pm. We ask that program participants stay for the entire program since an early departure is disruptive to the other campers and our programming. In the event of an emergency where the child needs to leave early, please call our security office at 901-636-2400 and ask for the camp-in director. Have the child s name, group name, and group leader ready. You will receive instructions about where to pick up your child at that time. Cancellation Policy If a group needs to cancel for any reason prior to the event, we ask that you call two weeks prior to the event in order to receive a full refund of your deposit. All other cancellations are subject to forfeiting your deposit. In case of inclement weather, the museum will make a decision about cancellation. In that event, the Museum will contact the groups to reschedule the program for a later date. After the Program The Camp-in program will end at 10 am the next morning. Those wishing to see more of the exhibits may do so after the program for no additional charge. We only ask that you please return your camp gear to your vehicle before exploring the museum further. Check your personalized event brochure for detail about your Camp-in schedule, activities, menus, and shows!
Sample Schedule These times are tentative and subject to change Night 7:00 pm Arrival/Check-in 7:30pm 8:30pm Programming: Your choice Welcome Orientation 8:45 pm Play Time/ Scavenger Hunt 10:00 pm Bed Time! 10:30 pm Lights Out Morning 7:00 am Rise and Shine/Pack up Gear 7:30 am Breakfast 8:30 am Programming: Your choice 9:30 am Final Cleanup 10:00 am Departure Basic Rules for Campers: 1. HAVE FUN!! 2. Campers MUST remain with their chaperones at all times. 3. No food or drinks are allowed in the museum galleries and exhibits. 4. Do not take off your shoes except when sleeping. Some of our floors can be very slippery if a participant is only wearing socks. 5. No running, playing on the exhibits, or unnecessary screaming. Students who are disruptive may be asked to go home. 6. Be respectful of your fellow campers and their belongings. We look forward to hosting your group for the Pink Palace Museum Camp-in. We hope it will be a fun-filled and exciting experience for all!