7 Planning a) Planningapplications,consentsand refusalssincethe last meeting The following planning applications have been received: - 16/P/0178/F - Single storey rear extension at 3 The Cottages, Hospital Road, Barrow Gurney Council comment: No Objection - 16/P/0293/TPO - T1 - Beech - Reduce crown height by 2m and spread by 3m, thin the crown by 10% and clean and remove all dead, diseased and broken branches at Barrow Court, Barrow Court Lane, Barrow Gurney The following planning applications have been granted consent Iapproval: - Erection of a two storey side and rear extension to include side and rear balconies and a detached single storey annexe to NW of site following demolition of two outbuildings at 20 The Cottages, Hospital Road, Barrow Gurney (15/P/2454/F) - Proposed replacement windows on all elevations and lime rendering of south and west elevations at The Music House, Barrow Court, Barrow Court Lane, Barrow Gurney (15/P/2698LB) - Erection of a single storey extension to front and first floor balcony to rear at April Rise, Naish Lane, Barrow Gurney (ls/p/270s/f) - T1 to T3 - Yew - Reduce back the lateral spread on the arboretum side so the canopy is in line with the wall and clear of masonry; T4 - Atlas Cedar - Reduce the height to 4m removing the two thinner upper leaders at Barrow Court, Barrow Court Lane, Barrow Gurney (15/Pj2888/TPO) - Single storey rear extension at 3 The Cottages, Hospital Road, Barrow Gurney (16/P/0178/F) The following enforcement cases are still pending: - Unauthorised tree works at Barrow Hospital, Wild Country Lane (case 2015/0298 - CASE CLOSED) - See case 2015/0553 - Unauthorised airport parking at Cross Paddocks, Bridgwater Road (case 2015/0548-30/11/2015) - Site cleared; continuing to monitor - Non-compliance of condition 24 (13/P/0473/F4) at Barrow Hospital, Wild Country Lane (case 2015/0553-03/12/2015) - Site visit completed, tree officers leading. Community Protection Warning issued; considering enforcement action b) NSCSite AllocationsPlan Eric Gates, Geoff Coombs, Steve King and Joanna van Tonder attended the briefing held the week before where NSC went through the Sites Allocations Plan they are consulting on. Members heard that any development deemed sustainable would receive a favourable response from NSC. It was noted that a rejected application in Yatton was currently being appealed on the basis of sustainability, the outcome of which could impact on any Barrow Hospital proposals. It was also noted that the Barrow Hospital site was not included in the Site Allocations Plan. Councillors were informed that the deadline for comment was Thursday, 28 April 2016. Action: Councillors to draft a response by mid-april Action: Clerk to circulate details of the plan to the community c) Barrow Hospital Members heard that ongoing negotiations were taking place between Charles Cave of Long Ashton Parish Council, NSC and Crest Nicholson (CN) to propose a revised number of houses for the site. Members discussed the aspects of the site that rendered the CN proposals unsustainable and considered the Parish Council's response to Charles Cave. It was agreed that the view of the Parish Council was that: a care village was the preferred option; ~ 2
the basis for objection to this current proposal was unsustainability; any development must wrap up the site absolutely. Action: Eric Gates to draft response to Charles cave It was agreed to keep District Councillor Nick Wilton up to date. d) South BristolLink Road(SBLR) Eric Gates confirmed that work was progressing well and the project appeared to be on schedule for a November opening. e) BristolWater 5()uthern Resiliencepipeline Eric Gates advised that the District Councils concerned had required Bristol Water to submit an Environmental Impact Assessment for the proposed pipeline that would be carrying drinking water. f) BristolAirport car parking Members heard that Bristol Airport were consulting on a proposal to resurface land to be used as a car park. The PCAA had responded to this consultation expressing concern that this car park was an attempt by the Airport to circumvent its obligation under its 5106 agreement to provide a multi-storey car park for use when passenger numbers reach 7.5 mppa. g) Other No other planning matters were discussed. 8 Village Green a) Village Green report Rob McKenzie reported the committee had met in December and had agreed the village green maintenance schedule of cuts, strims and sprays for the forthcoming year. In addition, the committee had discussed the possible replacement of the spinner as well as a proposal to install a table tennis table in the location of the boules area. The committee would be consulting villagers to gauge support and an application made to the Airport Community Fund to fund the 2,000 project. Rob advised that estimates were being obtained for the removal of the War Memorial tree stump, expected to be in the region of 250, and that the railing around the memorial could make it difficult to access the stump with the grinding equipment needed. Members discussed ways of solving this problem. Members were reminded that the 5 year tree survey was due this year. b) Tree Warden report Rob McKenzie reported the three remaining tree wardens (one volunteer had dropped out) and he had met informally where they had discussed the wish list of projects for the team. Members heard that the group were planning to take a walk through the parish and would aim to carry out a tree survey over time. Initially, the team would be undertaking a project cataloguing the Pastand Presentand planning for the Future. Eric Gates said he would make various documents including a Tithe map available to the team. Rob had requested hard copy maps from NSC and was awaiting a reply. Action: Clerk to look up TPO maps on Earthlight Members noted that none of the parish's footpaths passed through woodland. Andy Robbins advised that there was a small section of a long disused footpath along Monarch's Way that went through the woods, that should be reinstated as a condition of any future Barrow Hospital development. 9 Finance a) Audit arrangementsfor 2017 The Clerk advised members that the Local Audit & Accountability Act 2014 required smaller authorities to appoint an auditor through a sector led body, Smaller Authorities' Audit 3
Appointments Ltd (SAAA), from 2017 or opt out and undertake the appointment of an auditor themselves. This would need to include establishing an Auditor Panel. Andy Robiins proposed, Claire Arbery seconded and it was agreed that the Parish Council would opt in to the SAAA scheme. b) Transparency Code ComplianceGrant The Clerk advised that a grant of 159 had been received that included the additional hours she had worked to set-up and maintain the Parish Council's website in order to comply with the Transparency Code. Geoff Coombs proposed, Andy Robbins seconded and it was agreed to pay the Clerk an additional 6 hours for set-up and 7 x 1 hours for monthly maintenance, to be funded by the grant. c) Payments Steve King proposed, Claire Arbery seconded and it was resolved to ratify the following payments made since the last meeting:- 321.75 Ms Joanna van Tonder / HMRC Clerk's salary (January 2016) 321.75 Ms Joanna van Tonder / HMRC Clerk's salary (February 2016) Steve King proposed, Claire Arbery seconded and it was resolved to authorise the following payments to be made:- 170.00 Chris Lane Csa I \~ 3.16 Avon Local Councils Association 350.00 Barrow Gurney Village Hall Committee Village Green maintenance Annual subscription 2016/2017 Annual hall hire 70.00 Mr G Bennett 88.00 Society of Local Council Clerks 120.00 Avon Local Councils Association 128.70 Ms Joanna van Tonder 65.12 Ms Joanna van Tonder Tidying of War Memorial Annual subscription Councillors' Training (Steve King & Claire Arbery) Clerk's additional hours (minute 9(b) above) Clerk's expenses 10 ConservationArea status Eric Gates advised he had met with Kate Hudson-McAulay, NSC Conservation Officer, and had escorted her on a tour of the proposed Conservation Area highlighting the listed buildings affected by the walkways project. Eric confirmed the CA status would be finalised once the project was complete. 11 Highways, pavements,verges and footpaths a) Action taken by North SOmersetCouncilsince the previous meeting The following works orders have been issued: Potholes along Hern Lane and Wild Country Lane to be filled; additional 4t material to be brought in Removal of uprooted post at the junction between Hern Lane and Barrow Street Four gullies along Hern Lane to be dug out Drains on Wild Country Lane in the vicinity of Hospital Road to be cleared Gully opposite Hilltop on Barrow Street to be dug out and hand-rodded; jetting if required Post opposite Hillside Cottages where reflector plate has snapped off to be cut down at ground level Detached "Naish Lane" nameplate to be investigated by Gregg Brake. Missing "Barrow Gurney" sign at Hern Lane / Barrow Street intersection was in fact a 7.St weight limit sign that is not going to be replaced as it was deemed there were sufficient signs warning of the weight limit from that direction.
b) Conditionof roads, pavements, verges and footpaths The following report was received: Pothole on Barrow Court Lane in the vicinity of the postbox Action: Clerk to report on Council Connect Andy Robbins advised that eleven drains located between Vicarage Lane and Barrow Court Lane had been reported to George Daly, NSC who had confirmed these drains had been cleansed. However, it was found that four were blocked, four covered and three were clear; further feedback was awaited. Members discussed the periodic flooding of Hospital Road. It was agreed to request an urgent site visit with NSC, responsible for drainage along Wild Country Lane and the alleviation of water on the highway, and Del Piero, responsible for Hospital Road. Geoff Coombs advised that one of the S106 requirements of the development currently under construction was that Hospital Road should be brought up to adoptable standards which would require adequate and effective drainage. c) Portable Vehicle Activated Signs Members discussed NSC's offer of a sign for up to six weeks to be positioned at a location with good visibility, an existing post and easy accessibility. Rob McKenzie suggested a sign could be effective inbound from the A38 end along Barrow Street, before the traffic calming chicane. The suitability of available posts was considered. Action: Andy Robbins to discuss post requirements with Michael Herbert, NSC d) Footpaths- general Andy Robbins said he had walked the footpaths leading off of Barrow Lane that offered excellent views across the reservoirs, the footpaths around which had successfully been upgraded. Andy confirmed a gang was due to clear up a stretch of footpath behind Whistlewind Cottage. Andy Robbins advised the Council that the footpath between Barrow Hospital and the village would be the next priority project requiring Parish Council funding. Andy Robbins proposed, Ciaire Arbery seconded and it was agreed to transfer the 550 of unspent 2015 I 2016 footpath maintenance budget to earmarked reserves to fund this project. d) Linkto the Future A38 crossing The Clerk confirmed that a works order had been issued the previous month for this project, however, the contractors had advised NSC they would be unable to complete it before the end of their contract. The scheme will be passed on to the new contractor starting in April and it is hoped work will commence in May. Village Walkways Andy Robbins advised he would be meeting NSC on 15 March to begin the process of submitting the required planning applications. Eric Gates confirmed he had invited Andy Cadell, Stancombe Quarry Estate Manager, to meet with him and Andy Robbins to discuss the walkways project. 12 Annual Parish Meeting: 9 May 2016 Members agreed to invite a senior representative from Alun Griffiths Contractors to present on the progress of the South Bristol Link Road. Action: Clerk to contact and arrange 13 Open Forumfor the ParishCouncil a) Meetings attended by Parish Council members and matters to report Eric Gates and Geoff Coombs advised they had attended a community liaison meeting with Stancombe Quarry. First applications would be considered in September for grants from its 5
BARROW GURNEY PARISH COUNCIL Minutes of the meeting of the Parish Council held in the village hall, Barrow Gurney, on 14 March 2016. Present: Eric Gates (Chairman), Andy Robbins, Geoff Coombs, Steve King, Claire Arbery, Rob McKenzie and Joanna van Tonder (Clerk) 2 residents Absent: Distribution: Phil Carnell The Parish Councillors plus Nick Wilton, Colin Russell and PC Martin Faithfull 1 Apologiesfor absence No apologies for absence had been received. 2 Declarations of Interest and dispensations a) Declarationsof Interest Members were reminded that Cllr Steve King had dispensation to discuss and vote on matters pertaining to planning applications at the Former Barrow Hospital site. b) Receive requestsfor dispensations No new requests for dispensation were received. c) Grant requests for dispensations No new requests for dispensation were received. 3 Minutes of the previous meeting - 11 January 2016 The minutes of the last meeting having been circulated previously were taken as a true and accurate record. 4 Police report The Clerk advised there had been no reported crimes during December 2015 and one count of other theft on or near Bridgwater Road during January 2016 that was still under investigation. The Clerk read the Police Report received for January 2016 that warned of rogue traders. 5 PublicQuestions Ed Bradley raised the issue of the A38 Fox & Goose crossing and asked that the Parish Council continue to exert pressure on NSC to have the work completed in May. 6 ActionsArising The following actions arising from the meeting of 11 January 2016 are still outstanding or addressed as follows: - Telephone Box: Awaiting Mr Coles' availability to paint. - Rural Broadband: Geoff Coombs advised that government were looking at proposals for schemes outside of the BT roll-out for a pilot trial at Kelston. He recommended Barrow Gurney consider stepping forward should North Somerset wish to trial a scheme. Geoff explained that the principles behind the funding model were that the infrastructure contract would be funded while residents would be required to sign up to a full telecommunication contract. Andy Robbins confirmed it was intended to include ducting along the walkways for future use when the new footway through the village is created. 1
Community Fund of just under 20,000 for projects within the parishes of Barrow Gurney, Flax Bourton and Backwell. An annual top-up of approximately 8,000 was anticipated. The Parish Council had been asked to provide a link to the Fund on its website as all applications would need to be supported by respective Parish Councils. Action: Clerk to put up a link Rob McKenzie wished to draw the Council's attention to a recent spate of accidents within the village including an incident that morning that resulted in the death of a cow from Cllr Phil Carnell's herd. Claire Arbery reported that the PCAA were monitoring aircraft movements that appeared to have decreased over previous years. Members discussed the impact of Welsh Assembly proposals to reduce airport duties that would leave Bristol Airport in competition with Cardiff. Ciaire reported that the PCAA were investigating the awarding of Bristol Airport Community funds to Backwell PC for parking enforcement. Geoff Coombs advised he would be attending an ALCA meeting on broadband provision in Taunton in a few weeks' time. 13 Futuremeetings Dates of future meetings: 9 May, 11 July, 12 September, 14 November 2016 Action: Clerk to forward meeting dates for publication in the Parish Magazine The meeting closed at 10:10 pm.