WOODCOTE PARISH COUNCIL MINUTES of the Meeting of the Parish Council held in the Committee Room, Village Hall, Woodcote 17 th October 2007. PRESENT Chairman Mrs. Fiona Preston Mr. Colin Edwards Mr. Ken Ison Mr. John Lynch Mrs. Marilyn Maddock Mr. Robin Peirce (from 8.30 pm) Mr. Peter Tyler Mr. Peter Woods (1) APOLOGIES Vice Chairman Mrs. Karen Woolley Mrs. Diana Hadaway (2) TO AUTHORISE the Minutes of the Parish Council meeting held on 3 rd October 2007. IT WAS RESOLVED that the minutes be accepted and signed. (3) REVIEW OF ACTIONS No updates reported. See Appendix. (4) TO ADJOURN THE MEETING (5) CHAIRMAN S ADDRESS Mrs. Fiona Preston reported that she had received no reply yet from Mr. Booth, the chairman of school governors, with regard to a meeting on the proposed Langtree School fencing. (6) PLANNING APPLICATIONS TO BE CONSIDERED P07/E1266 The Citadel Tidmore Lane Woodcote Single Storey Extension with link. IT WAS RESOLVED to recommend Approval. P07/E1129 51 Whitehouse Road Woodcote Construction of Car Port IT WAS RESOLVED to recommend No Strong Views. P07/E1283 Woodcote Radio Tower Greenmore Hill Woodcote Erection of one 61
antenna on existing mast. IT WAS RESOLVED to recommend Approval. P07/E1289 17 Bensgrove Close Woodcote Conversion of part of a garage to utility room. IT WAS RESOLVED to recommend Approval. P03/SO293 31 Croft Way, Woodcote Side and Rear Extension Amendment The Clerk to seek an extension of time. - done (7) PLANNING APPLICATIONS GRANTED, REFUSED AND OTHER PLANNING MATTERS PLANNING APPLICATIONS GRANTED None Parish Council Recommendation PLANNING APPLICATIONS REFUSED P07/E1099 67 Whitehouse Road Refusal (8) FINANCE (i) Payments in October 2007 The following Payments were agreed: 2800 HM Revenue Oct '07 488.79 DD BT Direct Debit Telephone Charge 22.00 DD Thames Water 19.00 DD AOL 17.99 SO Mr. Jordan Sep '07 Pay 646.51 SO Mr. Fordham Sep '07 Pay 601.52 SO Mr. Giles Sep '07 Pay 628.55 (9) REPORTS FROM COMMITTEES Total 2,424.36 (i) Village Hall Management Committee No report (ii) Parish Plan It was reported that about 75 people had attended the Parish Plan open morning. 62
(iii) Village Green Committee Mr. Ken Ison reported on the last Village Green Committee meeting. IT WAS RESOLVED to accept the Terms of Reference for the Committee. Mrs. Fiona Preston signed the agreement. It was agreed that the fees collected from the Football and Cricket clubs would be donated to the Village Green Committee. It was reported that the Cable Rider needs its wire tightening up. Clerk to write to SMP accordingly. - done Mr. Ken Ison reported that the Village Green Committee had prepared a costed five year plan which would be used for budgetary purposes. (10) CRIME REDUCTION WORKING GROUP Mrs. Fiona Preston advised the meeting that the minutes of the meeting had been emailed to everyone and she invited their comments. Traffic Survey Mr. Peter Tyler reported his conversation with Mr. Peter Ronald of OCC who had requested that the Council indicate where the speed measuring cables should be sited. The meeting agreed locations in Goring Road, Reading Road and South Stoke Road. Mr. Peter Tyler agreed to prepare a map of these locations for the Clerk to send to Mr. Ronald. PT/ - done (11) GRASS CUTTING OF THE RECREATION GROUND Mr. Ken Ison and Mr. Peter Tyler presented the latest draft of the amended grass cutting contract. IT WAS RESOLVED to accept these proposed terms and the Clerk was asked to take them forward for renegotiation with Berinsfield Community Business. Mrs. Fiona Preston thanked them both for their work on the contract. (12) CORRESPONDENCE RECEIVED The following Correspondence was noted except where specifically annotated. A. - Sale of allotment land to 16 Gap Way. The Clerk was asked to reply advising that the District Valuer would be employed to value the land at the residents cost. - done 63
- Letter from Anthony Booth - Langtree Fencing - Email from Frances Cork on Village Directory - SODC Provision of Tetra Pak Recycling - Rick Holroyd - Langtree School Fencing Clerk to draft a reply requesting permission from Mr. Holroyd to publish his letter in the Correspondent. - done The Clerk was also asked to draft a reply for consideration by the councillors. - OCC Acknowledgement - John Steel Tidmore Pool - SODC Charging for Waste Collection - The Chilterns Forum 9 th November 2007 - SODC Review of Travel Scheme - Stanrod Motors at Wards Farm Clerk to check with SODC planning department that Stanrod Motors have permission to extend their workshop to adjacent premises at Wards Farm. - done B. For Information, Not Requiring Action - OPFA The Playing Field Autumn 2007 - SOHA Annual Report - Woodcote Crime Statistics - The Chiltern Soc Chiltern Views Autumn 2007 - Whats On in the Chilterns October 2007 - Chalk and Trees Autumn/Winter 2007 - Open Spaces Autumn 2007 (13) EMERGENCY QUESTIONS TO THE CHAIRMAN None The meeting closed at 9:45 pm.... CHAIRMAN... DATE 64
OUTSTANDING ACTION LIST 17 th October 2007 Allotments Page 46/47 12. Grass Cutting The Clerk reported that he was investigating the apparent failure of Berinsfield Community Business to cut the allotment grass twice a month. Mrs. Cork and Mr. Peirce agreed to prepare a plan showing which areas of grass including paths should be cut in future. FC/RP Ongoing. John Lynch has agreed to do. JL Reports from Committees Page 77 Mr. Peirce agreed to complete the Strategic Objective questionnaire on behalf of the Council following any comments from the other councillors to be provided within a week. RP Ongoing Correspondence Received Page 83 VHMC Linda Burton Ground Subsidence The Clerk to ask Mark Hatt to look at the problem. Now repaired. Questions to the Chairman Page 105 Mrs. Cork asked about the lighting in the new Oratory School car park on the old golf driving range field adjacent to Greenmore and Reading Road. The lights are on throughout the night and are clearly visible across the field from Greenmore and Reading Road. Also, the Parish Council had requested footfall lighting in its response to the planning application for the car park, but some lights are about 6ft above ground. It was agreed to write to SODC enforcement seeking clarification of what type of lighting had been approved and to draw their attention to the lighting being on all night. She also raised the issue of the new Oratory School sign that had appeared at the entrance to the school in Reading Road. Clerk to inform the Planning Department. Letter written to SODC Enforcement. Acknowledged. Chairmans Address Page 109 The Clerk was asked to arrange for replacement bollards to be installed next to the bottle bank. 65
Quote requested from Higleys. Bollards replacement now dependent on resurfacing of car park. Chairmans Address Page 122 Mrs. Preston told the meeting of the profitable meeting they had had with SOHA on the future of Mowforth House. A follow up meeting was required in about six months time. The Clerk was asked to obtain quotations to relay the Reading Road car park. Now dependant on underground bottle bank. Sent chasing email to Fred Thompson- Brown in September 2007. Reply received. Questions to the Chairman Page 147 Mrs. Woolley asked for the Folly Orchard Road sign to be repaired. Email request sent to SODC. Wayside House was too brightly lit up at night. The Clerk was asked to contact Planning. Ongoing Correspondence Received Page 18 - Builders Ede Ltd. Invite Ede Ltd. To come and talk to the Council about future development at thefolly, South Stoke Road. Letter sent. Telephone call - Jonathan Ede will let us know in advance when he proposes to attend. Reminder sent in September 2007. Another reminder sent in October 2007. Chairmans Address Page 43 Mrs. Preston agreed to talk to Mr. John Steel about siting a no fishing sign at Greenmore Ponds. FP Recreation Ground Page 51 Mr. Peter Tyler and Mr. Ken Ison agreed to redraft certain parts of the grass cutting contract to improve the grass cutting quality of the Recreation Ground and to improve the supervision to ensure the standards to be set by the Recreation Ground Committee are kept. PT/KI 66
Complete. All councillors were asked to think of work in the village that could be given over to the Community Service and inform Mr. Sam Peates accordingly. ALL 67