AECOM City Hall Tower, 16th Floor One East First Street Reno, NV 89501 www.aecom.com 775.337.9565 tel 916.414.5850 fax Mr. David Whalen, P.E. City of Fernley Public Works 595 Silverlace Blvd. Fernley, NV 89408 Re: Truckee Canal Diversion and Conveyance Alignment Analysis Proposal for Professional Engineering Services Dear David: AECOM Technical Services, Inc. ( AECOM ) is pleased to provide the City of Fernley ( City ) this proposal for engineering services related to the analysis of three (3) proposed alignments to divert surface water from the Truckee Canal to the Water Treatment Plant (WTP) located in Fernley, Nevada. Project Understanding Surface water rights owned by the City have a diversion location at Derby Dam; diverting surface water from the Truckee River to the Truckee Canal. The City is in the process of acquiring the necessary U.S. Bureau of Reclamation (USBR) approval for use of the Newlands Project water and federal facilities (Truckee Canal, Derby Dam) to convey and divert water for municipal use. The City intends to design, construct, operate and maintain a canal outtake structure, pump station and pipeline to divert and convey surface water from the Truckee Canal to the WTP. Based on this project understanding, AECOM proposes the following scope of work. Scope of Work Task 1 Alignment Analysis and Technical Memorandum AECOM will prepare and initially submit to the City, a technical memorandum, analyzing three (3) diversion and conveyance alignments that originate at the Truckee Canal and terminate at the. plant box structure, located adjacent to the chemical building Alignment(s) analysis shall include: Documentation Review AECOM will review available information related to the project. Information includes existing facility documentation, topographic surveys, as-built drawings, property maps, right-of-way and easement records, and technical reports. Hydraulic Modeling Evaluation AECOM will evaluate proposed flows and provide analysis for recommended improvements. AECOM assumes the City will provide preferred flows and the end of the line (WTP termination) hydraulics. Review Site Conditions AECOM will conduct necessary field investigations required to evaluate alignment options (no subsurface investigation will be performed).
Page 2 of 4 Utility Research AECOM will research available record information to determine their impact on alignment options. AECOM will evaluate three (3) different alignment options, based on the foregoing investigation work. Options shall evaluate potential environmental/permitting issues, right-ofway/easement/property issues, typical canal diversion structure and pump station configurations, potential pipeline configurations (including materials, sizes, and approximate lengths), construction methods, relative time estimates for design work and the subsequent construction work, and cost estimates. AECOM will summarize the benefits and challenges of the alignment options in a Technical Memorandum. The memorandum shall include findings for the alignment options that include potential environmental/permitting issues, easement/real estate issues, potential pipeline configurations (including materials, sizes, and lengths), pump station configuration, construction methods, relative time estimates for design work and the subsequent construction work, and cost estimates. The conclusion of the Technical Memorandum shall recommend an alignment option. Deliverables: (5) hard copies of Technical Memorandum, and (1) electronic copy for the Owners reference (electronic files include.doc,.dwg,.pdf files). Task 2 Project Coordination and/or Meeting Attendance AECOM will act as the Owner's representative and perform additional services to include attending up to 5 City and USBR agency meetings, provide project coordination between each stakeholder, and conduct up to 12 weekly progress meetings. AECOM will provide minutes of these meetings. AECOM has budgeted 80 hours for the above listed actions. Additional hours, if needed, will be billed on a Time and Materials basis per the attached AECOM rate schedule. Note: Per the "Agreement Between the City of Fernley and the United States Regarding Settlement of Claims and Protests of Use of Federal Reclamation Facilities, dated 2009," the City is required to provide the USBR a formal authorization letter. AECOM assumes the City will provide a formal authorization letter to the USBR. AECOM will assist with a draft authorization letter at the City s request.
Page 3 of 4 FEE SCHEDULE AECOM is proposing to conduct the scope of work identified on a fixed fee for the following fee schedule: Task Description Project Manager/ QC Senior II Engineer Senior I Engineer Indirect Costs Cost Alignment Analysis and Technical Memorandum $225 $180 $84 Documentation Review 8 10 24 $5,616 1 Hydraulic Modeling Evaluation 4 40 80 $14,820 Field Investigation / Utility Research 8 16 24 $500 $7,196 Alignment Analysis 40 80 96 $31,464 Technical Memorandum 16 16 56 $350 $11,534 2 Project Coordination, Bidding and Meeting Attendance Project Coordination, Bidding and Meeting Attendance 80 $14,400 Totals: 76 242 280 850 $85,030 Exclusions and Assumptions The following items have not been incorporated within this proposal or are assumptions, which have been made during the preparation of this proposal: Fees for Agency submittal, reviews and permit fees are excluded from the total fee and are the sole responsibility of the City. Property appraisal shall be provided by the City for each alignment as applicable. AECOM is excluding the preparation of the efficiency study pursuit to Sections II.3.C.3 and II.4 of the "Agreement Between the City of Femley and the United States Regarding Settlement of Claims and Protests Over Use of Federal reclamation facilities. Once an alignment is determined and accepted by the City and USBR, AECOM will prepare an amendment to this Contract to prepare the efficiency study in accordance with USBR guidelines, negotiated by the City. AECOM is excluding the preparation of Accounting Rules per Section II.3C(2) of the agreement titled: Agreement Between the City of Fernley and the United States Regarding Settlement of Claims and Protests Over Use of Federal Reclamation
Page 4 of 4 Facilities; dated November, 2009 and required by the USBR. The City will provide Accounting Rules in support of the Authorization to Use request. AECOM is excluding the preparation of Conservation and Efficiency Plan per Section II.3C(3) of the agreement titled: Agreement Between the City of Fernley and the United States Regarding Settlement of Claims and Protests Over Use of Federal Reclamation Facilities; dated November, 2009 and required by the USBR. The City will provide Conservation and Efficiency Plan in support of the Authorization to Use request. The City will provide a topographic survey, parcel maps, record drawings, right-of-way and easement records, and other documentation of WTP and surrounding alignment areas. Any opinion of the construction cost prepared by AECOM represents its judgment as a design professional and is supplied for the general guidance of the City. AECOM has no control over the cost of labor and materials, or over competitive bidding or market conditions, AECOM does not guarantee the accuracy of such options as compared to contractor bids or actual cost to the City. Work outside the established SCOPE OF WORK can be performed on a time and materials basis in accordance with our current fee schedule. A standard fee schedule is attached and incorporated into this proposal. Thank you for the opportunity to provide you with this proposal and should you have any further questions or comments, please do not hesitate to contact Thomas Guinn at 775-722-5095 (tom.guinn@aecom.com). Sincerely, Thomas Guinn, P.E. Project Manager Sujan Punyamurthula, Ph.D., P.E. Senior Vice President Enclosures: AECOM Rate Schedule,
Reno Office Fees for Professional Services Hourly Rate Schedule Effective August 1, 2016 CLASSIFICATION RATE Engineering Group Manager/QC... $185.00 per hour Senior II Engineer... $145.00 per hour Senior I Engineer... $100.00 per hour Associate... $90.00 per hour Technical Support Staff Clerical/General Office... $ 70.00 per hour Direct Project Expenses Off-Site Printing and Blueprinting... Actual cost + 15% Travel (other than automobile)... Actual cost + 15% Lodging...Actual cost + 15% Aerial Photogrammetry Service and Surveys... Actual cost + 15% Subconsultant Services... Actual cost + 15% It is understood and agreed that these rates and charges include normal equipment and materials used in connection with the production of the required engineering and/or architectural services. If authorized by the client, an overtime premium multiplier of 1.5 will be applied to the direct wage cost of hourly personnel who work overtime in order to meet a deadline which cannot be met during normal hours. Applicable sales taxes, if any, will be added to these rates. AECOM will typically furnish monthly billings for all services rendered and supplies furnished in accordance with the above compensation provisions.