PARTICIPANTS GUIDE for the Northeast Region Area 6 Venturing Phenomenon 2014: Game Traveler April 4-6, 2014 Co Hosted by: Hawk Mountain Council Venturing Officers Association and Northeast Region Area 6 Venturing Officers Association Game Location: Hawk Mountain Scout Reservation 402 Blue Mountain Road Schuylkill Haven, PA 17972 1
Contents REGISTRATION CHECK-IN CHECK-OUT PRESIDENT AND ADVISOR MEETING EQUIPMENT DROP-OFF CANNED FOOD DRIVE CAMPFIRES PARKING SECURITY REST ROOMS AND SHOWERS TRASH BEHAVIOR TOBACCO/SMOKING FIRST AID STATION WEATHER CAMPSITES CABINS RELIGIOUS SERVICES OFF-LIMIT AREAS MEALS RETREAT WATER BOATING ACTIVITIES BONFIRE, DANCE AND COSTUME EXTRAVAGANZA ADVISOR LOUNGE WHAT TO BRING WHAT NOT TO BRING OTHER CAMP POLICIES DRESS CODE SPECIAL ACCOMMODATIONS PHENOMENON SCHEDULE CONTACT INFORMATION PHENOMENON 2014 CODE OF CONDUCT DRIVING DIRECTIONS TO HMSR HMSR PHENOMENON 2014 UNIT ROSTER UNIT SWIM CLASSIFICATION RECORD 2
REGISTRATION All persons attending this event MUST pre-register by March 21, 2014, two weeks prior to the event. NO REGISTRATIONS WILL BE TAKEN AFTER March 21, 2014. Registrations may be completed at http://www.hmc-bsa.org/event.aspx?id=372. All checks made payable to the HAWK MOUNTAIN COUNCIL, BSA. Thanks in advance for giving us your complete registration so we can prepare for your arrival. CHECK-IN Vehicles will meet event staff in the parking lot. The event staff will provide directions to the Administration Building near the entrance to the camp where check-in will occur. At check-in the following items will be collected: Roster of scouts and adults (form at the end of this guide) Proof of BSA Medical Part A and B for each participant BSA Unit Swim Classification Record - Example form can be found at: http://www.scouting.org/filestore/outdoor%20program/aquatics/pdf/430-122.pdf and at the end of this guide. (This documentation is required only if any member of your crew is interested to participate in a boating activity at Phenomenon.) Check-in will occur at the Administration Building BEFORE going to your campsite. Vehicles may be permitted to unload heavy equipment at the campsite; after unloading, all vehicles must be parked in the parking lot. Each crew advisor and the crew president (or contingent youth designee) must come to registration to present the BSA Health Form Part A and B (including a copy of health insurance card) for every member that is present and attending Phenomenon and to make sure all proper registration forms have been completed. Each crew advisor will keep their participant s health forms on file with them throughout the event. To participate in boating activities, crews will be required to present their BSA Unit Swim Classification Record that has been completed in the last 12 months for participants that wish to participate. Participants who have not completed a swim test in the last 12 months will be classified as a Non-swimmer. Non-swimmers will be required to be paired with a person classified as a Swimmer to participate. Each participant will be issued a wristband that must be worn at all times for the duration of the event, camp map and schedule of events. Each crew will be required to sign-up for a camp clean-up assignment to be completed before check-out on Sunday morning. If needed, a staff member will act as a guide to your campsite. Check-in time is 6:00 PM 10:00 PM on Friday. No crew should arrive before 6:00 PM Friday. If you plan to arrive after 10pm, please contact Gordon Araujo at 610-334-1902 or gordon.araujo@gmail.com. 3
CHECK-OUT There is a check-out procedure; please do not pack up your crew and leave on Sunday morning without officially checking out. A staff member will be assigned to each crew for check-out, site inspection and inspection of assigned clean-up task. Crews who wish to depart before Sunday 10:00 to 11:00 AM checkout should inform Phenomenon Staff at check-in. PRESIDENT AND ADVISOR MEETING A president (or contingent youth designee) and advisor meeting will be held Friday night at 10:15 PM at the Willits Dining Hall. The next day s activities will be discussed. There will be another president and advisor meeting Saturday night at 7:00 PM to review check-out and cleaning procedures. EQUIPMENT DROP-OFF Vehicles will not be allowed to remain at the campsite. Crew s will be allowed to drive to their camping area to unload before parking their vehicles in the parking area. CANNED FOOD DRIVE This year, Phenomenon will be conducting a canned food drive to support the local food pantries and communities in Schuylkill County. The food pantry accepts canned goods and perishable items. Please help us demonstrate the strength of Scouting to our local community by donating generously to this cause from your crew (please consider bringing at least one item per attendee). A Scout is Helpful. CAMPFIRES There are no campfires permitted unless using an existing fire circle. In an effort to minimize the impact of campfires on the environment, all fires should be no larger than the designated fire ring. Due to the threat of invasive species no firewood is to be brought onto camp property. There is a plentiful supply of firewood at the Hawk Mountain Scout Reservation. Per Hawk Mountain Council policy on cutting trees: No trees are to be cut without the specific permission of the Reservation Director or his designee. A $5.00 per inch of diameter penalty will be enforced by the Camp Ranger. PARKING Vehicles may be permitted to unload heavy equipment at the campsite; after unloading, all vehicles must be parked in the parking lot. This is a policy is for the safety of our youth. 4
SECURITY The camp and the Phenomenon will have Venturers and Scouters serving as security personnel. For the safety of all and to assure success of this event, please respect and adhere to any guidance received from these staffers in the course of their duties. Each participant will be issued a wristband when they register that must be worn at all times during the event. REST ROOMS AND SHOWERS Participants are expected to use the correct, designated toilet and shower facilities. These facilities will be divided as follows: Male over 18, Male 18 and under, Female over 18, Female 18 and under. Toilets and shower facilities will be available at the Reary Pool and Cub Pool, which is near the camping and cabin areas. Flush toilets will be located in the Reary Pool and various comfort stations. These are available throughout the event. There are also latrines and portable toilets located throughout the program area and camp. Latrines will be marked Male and Female Only throughout the camp; please respect these designations. Further, please be respectful to those who will use the facilities after you. Anyone caught defacing the portable toilets or latrines will be asked to leave immediately. TRASH All participants are encouraged to use reusable items and to recycle items when you return home. There will be trash disposal available but crews must bring their own trash bags for their campsite. Please, Leave it better than you found it. Please take recycling home with you since camp does not have pick-up during the off-season. BEHAVIOR All Venturers, Advisors and guests should conduct themselves according to the Venturing Oath and Code. Anybody defacing the property or not following the principles of Leave no Trace will be dismissed from the Phenomenon immediately. See page 10 for the Phenomenon Code of Conduct. TOBACCO/SMOKING Tobacco Free Policy It is the policy of the Boy Scouts of America that leaders should not use tobacco products in any form in the presence of youth members and that extreme care should be exercised to provide a tobacco-free environment for all Scouting participants. It is our intention that Hawk Mountain Scout Reservation be completely tobacco free. FIRST AID STATION Primary first aid is the responsibility of the crews; please bring your crew s basic first aid kit. 5
A first aid station will be located on site with EMT personnel to assist with first aid cases throughout the Phenomenon. Directions to the local Hospital will also be available. WEATHER Please be advised that if extremely dry conditions exist at the time of the event, open fires may be banned by local authorities. The Willits Dining Hall and the Marlin Miller Conference Center will serve as the safety shelters in camp. If at any point you feel uncomfortable outside in the weather, make your way to these buildings. CAMPSITES Campsites are assigned based on pre-registration headcounts. No camping trailers are permitted. All participants in campsites are expected to bring their own tent. CABINS Cabins will be segregated by gender, according to youth protection guidelines. Crews attending as co-ed units will split their participants and adults accordingly if electing to stay in cabins. Units staying in cabins should bring rope and sheets to separate youth and adult sleeping areas per the Guide to Safe Scouting, pg. 5 (Leadership Requirements for Trips and Outings, Item #6). RELIGIOUS SERVICES An interfaith worship service will be held on Sunday morning. If you have any specific religious needs please do not hesitate to contact us. OFF-LIMIT AREAS The Ranger s house and maintenance yard is off limits. The shooting ranges, waterfront and COPE/Climbing areas are off limits unless granted permission to enter by a staff member. Phenomenon participants are also requested not to climb on the Cub Scout Challenge Course equipment that is around the edge of Washington Field. MEALS All meals are provided as part of your registration fee. This includes Friday cracker-barrel, Saturday breakfast, lunch, dinner and cracker-barrel and Sunday breakfast. No dinner will be provided on Friday. Breakfast, lunch, and dinner will be held in Willits Dining Hall. We are currently planning that dinner will be served family style. Also please wipe down your table after every meal. 6
RETREAT Participation in Saturday evening Retreat is highly encouraged. Please meet on the road between the pool and the dining hall at 5:45 PM for retreat. If your crew has a unit flag, we encourage you to carry it for retreat; line up with all of your crew together. There will be a roll-call for attendance by calling each council s name; be prepared to cheer outrageously for your council when announced. Participants may attend Retreat dressed in the costume they plan to wear for the evening s events. WATER Water faucets are located throughout the camp. All participants are encouraged to bring and carry a water bottle with them at all times. BOATING ACTIVITIES There will be canoeing and row boating provided at the camp aquatics area. It is required that each crew bring with them a swim roster for a BSA Swim Test that has been completed in the last 12 months if they wish to participate. Swim tests will NOT be administered at the event; those who have not completed a swim test in the last 12 months will be classified as a Non-swimmer. Non-swimmers will be required to buddy with a person classified as a Swimmer to participate. BONFIRE, DANCE AND COSTUME EXTRAVAGANZA Saturday night s big activity is a bonfire with dancing, music, a DJ and other fun games. All participants are encouraged to dress in costume beginning Saturday night with dinner. The costume for the evening is your interpretation of the Phenomenon 2014 event theme of Game Traveler. Is that a video game, an old-school game such as cards, chess, monopoly is it sports, the fantasy of quidditch or something else altogether? Be creative and express yourself. ADVISOR LOUNGE An Advisor s Lounge will be available with coffee for the entirety of the event in the Hofmann Administration Building (building#20 on the camp map). On Saturday only, the amenities will also include light refreshments. Electric outlets are available for charging phones, etc. WHAT TO BRING Please feel free to bring board games, card games and other assorted games (Twister!?) to Phenomenon to play with your crew and other crews -- particularly on Friday evening as part of the Phenomenon gathering activity in Willits Dining Hall. Saturday evening during the dance would be another opportune time for sharing and playing games with newly-found 7
best friends at Phenomenon. WHAT NOT TO BRING Venturers are reminded that the following items are not to be brought to camp: firearms, sheath knives, any knife larger than a 4-inch blade, any fixed blades, fireworks, alcohol, drug or drug paraphernalia, personal archery equipment, electronic games, loud stereo equipment, bicycles, laser pointers, cigarettes, tobacco products, and any other illegal substances. OTHER CAMP POLICIES Shoes such as sandals, flip-flops, aqua socks, Crocs, and other opened-toe/opened heel shoes are only permitted in shower houses and waterfront area. For your own protection, when hiking to and from these areas, or around camp, sturdy closed-toe shoes (boots or sneakers) are required. Tree cutting is to be done only with permission of the Camp Ranger. Cutting of live, standing timber is prohibited. It is dangerous and could cause injury to campers or camp property. Program Areas such as COPE/Climbing, Archery, Shooting Sports, Cub Challenge Course in Washington Field, Chapel, and other designated areas, are off limits to Venturers and advisors when not open or staffed by an authorized person. Dining Hall protocol requires that Venturers, advisors and guests must wear shoes and a shirt at all times within the Dining Hall. No food is to be carried out of the Dining Hall. The Phenomenon staff and Hawk Mountain Scout Reservation are not responsible for lost or stolen items. While a Scout is Trustworthy, please make sure to keep all of your valuable items close by, or consider not bringing them to the event. If you find a lost item, please give it to a Phenomenon staff member. DRESS CODE The preferred attire during the event is Venturing or Scouting activity uniform/class B shirts. All participants are expected to dress appropriately throughout the entirety of the event. Advisors will be held responsible for their youth and their dress. Any clothing referring to alcohol, drugs, sex or any other inappropriate subjects, or is determined to be too revealing, is unacceptable. (Please keep these guidelines in mind when creating your theme costume for Saturday evening.) Anyone that is wearing clothing deemed inappropriate will be asked by the staff to change clothing. (This applies to any time during the weekend event.) The attire for Saturday evening, beginning at Retreat/dinner, will be costumes -- your interpretation of the Phenomenon 2014 event theme of Game Traveler. Please bring your crew s official uniform to wear for Sunday breakfast, religious service and 8
closing ceremonies. SPECIAL ACCOMMODATIONS The Dining Hall and majority of program areas are handicap accessible. Any person who needs special accommodations due to medical or physical reasons should contact Gordon Araujo at 610-334-1902 or gordon.araujo@gmail.com. If prior knowledge is not given to the Phenomenon staff, proper accommodations may not be available at the time of the event. PHENOMENON 2014 CODE OF CONDUCT I understand that the unit s adult leadership is responsible for the supervision of its membership in respect to maintaining discipline and security, and the participant Code of Conduct. I will demonstrate respect for unit and Hawk Mountain Scout Reservation property and be personally responsible for any loss, breakage, or vandalism of property as a result of my actions. While participating in the activities, I will obey the safety rules and instructions of all supervisors and staff members. I will refrain from the use of any illegal substances such as drugs, alcohol, and cigarettes; as well, fireworks, sparklers, and smoke bombs are not allowed. I will refrain from the use of inappropriate language, music, and reading materials. I understand that gambling in any form is prohibited. I will refrain from inappropriate sexual behavior. I will not engage in public displays of affection. I will wear appropriate clothing at the Saturday evening. I understand that there will be no suggestive contact during dancing. I will be courteous to my fellow Venturers. I understand that violence or threat of violence may constitute grounds for dismissal. I will follow the principles of Leave No Trace when participating in activities. 9
PHENOMENON SCHEDULE Friday April 4 6:00 PM Check-In begins 9:30 PM Art Pancake Activity 10:00 PM Meet and Greet and Cracker-barrel 10:15 PM President and Advisor Meeting 11:00 PM Lights out Saturday April 5 7:30 AM Breakfast 8:30 AM Flags 9:00 AM - 12:00 PM Open Program 12:15 PM Lunch 1:15 PM Group Picture 1:30 PM - 5:00PM Open Program 5:45 PM Retreat (in Costumes) 6:00 PM Dinner 7:00 PM Council specific meetings 7:30 PM President and Advisor Meeting 7:30 PM - 11:00 PM Cracker Barrell, Dance and Costume Contest 11:00 PM Lights out Sunday April 6 8:00 AM Breakfast (Crew Uniform) 9:00 AM Interfaith Worship Service (Crew Uniform) 9:50 AM Closing Ceremony 10:00 AM - 11:00 AM Camp Cleanup and Departure CONTACT INFORMATION If you have any questions please contact: Gordon Araujo, HMC Venturing Chairman 610-334-1902; gordon.araujo@gmail.com Sally Trump, HMC Venturing Staff Advisor 484-824-5404; sally.trump@scouting.org Catherine Pressler, NER Area 6 Venturing Advisor 703-609-0151; advisor@ne6venturing.org Brenna Leary, NER Area 6 Venturing President area6@nerventuring-bsa.org 10
DRIVING DIRECTIONS TO HMSR From North: Take I-81 South To Frackville, Exit 124. Take PA 61 South past Pottsville to PA 183. Turn right onto PA 183 South Take PA 183 South past Summit Station (PA 895) to Blue Mtn Road. At Blue Ridge Hotel, turn right onto Blue Mtn Road West. At Hawk Mountain Scout Reservation sign turn left into parking lot. From South: Take I-176 North to Reading, Exit 11. Take US 422 West to US 222 North. Take US 222 North to PA 183 North Take PA 183 North past Strausstown (I-78) to Blue Mtn Road. At Blue Ridge Hotel, turn left onto Blue Mtn Road West. At Hawk Mountain Scout Reservation sign turn left into parking lot. From East: Take I-78 West to Strausstown, Exit 19. Take PA 183 North from Strausstown (I-78) to Blue Mtn Road. At Blue Ridge Hotel, turn left onto Blue Mtn Road West. At Hawk Mountain Scout Reservation sign turn left into parking lot. From West: Take I-178 East to Exit 17, PA 419. Take PA 419 North from I-78 to PA 183 North. Turn left on PA 183 North. Take PA 183 North to Blue Mtn Road. At Blue Ridge Hotel, turn left onto Blue Mtn Road West. At Hawk Mountain Scout Reservation sign turn left into parking lot. 11
' ", Blue Trail \(Blue) Minsi-Memeu HAWK MOUNTAIN SCOUT RESERVATION Hawk Mountain Council- Boy Scouts of America Meade (Boy Scout) I Camp DuPortail(Cub Scout) 6/1 5/2010 1 Campfire Circle 11 Archery 21 Landis Pavilion 31 Marlin Miller Conf.Center 38 Family Cabins 2 Tuscarora Pavilion 12 Shotgun Range 22 Nature Lodge/Kittatinny Room a Cub Dining Hall 39 Cub Pool/Shower House 3 Indian Village 13 Rifle Range 23 Randy Rowe Lodge b Health Suite 40 Cub Day Camp Parade Field 4 Hofmann Cub Activity Building 14 Shooting Sports Pavilion 24 Reary Pool& Shower House c,d Activities 1,2 41 Cub Day Camp Rest Rooms 5 Rest Rooms 15 Climbing Tower 25 Willits Dining Hall 32 Cub Admin Bldg/Trading Post 42 Field Pavilion 6 Scoutcraft Program Area 16 Parade Field 26 Basketball Court 33 Staff Lodge 43 DuPortailPavilion 7 Lake Lodge 17 Trading Post 27 Leni-Lenape Pavilion 34 Warehouse Compound Area 44 Pathfinder Program Area 8 C.O.P.EP. rogram Area 18 Hofmann Admin.Bldg. 28 Washington Field 35 Camp Ranger's Residence 45 Bikeathalon Course 9 Lakefront Pavilion 19 Chapel 29 Cub B-B Range 36 Snowball Chapel/Arena 46 Black Powder Range 10 HaferLodge(Handicraft) 20 Science&Technology 30 Cub Archery Range 37 DuPortailLodge 47 SewageTreatment Plant
Hawk Mountain Scout Reservation Phenomenon 2014 Unit Roster Council Crew/Ship # # Youth (Under 21) Name Adult Name 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 13
Unit Swim Classification Record This is the individual s swim classification as of this date. Any change in status after this date (i.e., nonswimmer to beginner or beginner to swimmer) would require a reclassification test performed by an approved test administrator. Changes and corrections to the following chart should be initialed and dated by the test administrator. SPECIAL NOTE: When swim tests are conducted away from camp, the camp aquatics director retains the right to review or retest any or all participants to ensure that standards have been maintained. Unit Number Date of Swim Test _ 1 Full Name (Print) (Draw lines through blank spaces.) Medical Recheck Swim Classification Nonswimmer Beginner Swimmer 2 3 4 5 6 7 8 9 10 11 12 13 14 15 NAME OF PERSON CONDUCTING THE TEST: Print Name Signature Qualification Council/Agency (Red Cross, YMCA, etc.) UNIT LEADER: Print Name Signature 430-122 (OVER) Revised: March 2009