Notice of Meeting and Agenda Renfrewshire Licensing Forum

Notice of Meeting and Agenda Renfrewshire Licensing Forum Date Time Venue Wednesday, 11 May 2016 14:00 CMR 2, Council Headquarters, Renfrewshire House, Cotton Street, Paisley, PA1 1AN KENNETH GRAHAM Head of Corporate Governance Members R Anderson; M Brier; H Cameron; P Carroll; C Colquhoun; M Dillon; M Dymond; F MacKay; P Macleod; S McLean; P Pieraccini; D Reid; R Watson, Rosemary White and PC Ryan White. Chair M Dymond, Convener Members of the Press and Public Members of the press and public wishing to attend the meeting should report to the customer service centre where they will be met and directed to the meeting. Page 1 of 22

Further Information This is a meeting which is open to members of the public. A copy of the agenda and reports for this meeting will be available for inspection prior to the meeting at the Customer Service Centre, Renfrewshire House, Cotton Street, Paisley and online at www.renfrewshire.cmis.uk.com/renfrewshire/councilandboards.aspx For further information, please either email democratic-services@renfrewshire.gov.uk or telephone 0141 618 7112. Page 2 of 22

Items of business Apologies Apologies from members. Declarations of Interest Members are asked to declare an interest in any item(s) on the agenda and to provide a brief explanation of the nature of the interest. 1 Minute of Previous Meeting 5-8 Minute of meeting held on 3 February 2016 2 Matters Arising 3 Police Scotland Update Hear Police Scotland representative relative to local licensing matters. 4 Scottish Fire and Rescue Service - Update Hear Scottish Fire and Rescue representative relative to local licensing matters. 5 Development Day 9-16 Report by Planning & Development Officer, Renfrewshire Alcohol and Drug Partnership 6 Festive Terminal Hour 17-18 Report by Clerk 7 Licensing Standards Officer - Update Update by Renfrewshire Council Licensing Standards Officer relative to recent involvement in licensing matters. 8 Arrangements for Future Meetings 19-22 Report by Clerk Page 3 of 22

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Minute of Meeting Renfrewshire Licensing Forum Date Time Venue Wednesday, 03 February 2016 14:00 CMR 3, Council Headquarters, Renfrewshire House, Cotton Street, Paisley, PA1 1AN PRESENT R Anderson, (Renfrewshire Drug and Alcohol Partnership) M Brier (Licensing Standards Officer); P Carroll and W Coates (Scottish Fire and Rescue) H Cameron, M Dillon, M Dymond, and S MacLean (local residents); P Pieraccini (Licence Holder) and R Whyte, (Police Scotland). IN ATTENDANCE D Campbell and P Shiach (both Renfrewshire Council, Finance Resources). APOLOGIES C Colquhoun, G Lethorn, F MacKay, P MacLeod, D Reid and R Watson. DECLARATIONS OF INTEREST No declarations of interest were intimated prior to the commencement of the meeting. Page 5 of 22

1 ELECTION OF CONVENER It was noted that in terms of the Licensing (Scotland) Act 2005 a Forum, at its first meeting in each calendar year, must elect one of its members to be Convener. It was unanimously agreed that M Dymond be appointed as convener. M Dymond assumed the chair at this point. ORDER OF BUSINESS The Convener intimated that she proposed to alter the order of business to facilitate the conduct of the meeting by considering items 6 and 7 of the agenda prior to item 3. 2(a) MINUTE OF PREVIOUS MEETING There was submitted the Minute of the meeting of Renfrewshire Licensing Forum held on 9 September, 2015. DECIDED: That the Minute be approved. 2(b) JOINT LICENSING BOARD/LICENSING FORUM - INQUORATE MEETING There was submitted a note of the joint meeting of the Licensing Board and Licensing Forum of 25 November, 2015 which had been inquorate. DECIDED: That the information be noted 3 MINIMUM PRICE ON ALCOHOL The Assistant Managing Solicitor (Licensing) updated the Forum with regard to progress in respect of the Scottish Government s proposals on minimum pricing on alcohol. He indicated that the European Court had ruled that minimum pricing may be legal provided there were no alternative options. Other measures which could be considered included taxation. He advised that the matter had been referred back to the Court of Session for a final determination which was expected later in the year. Details of the determination would be forwarded to members of the Licensing Forum when available. DECIDED: That the information be noted. 4 ALCOHOL(LICENSING, PUBLIC HEALTH AND CRIMINAL JUSTICE) (SCOTLAND) BILL - STAGE 1 REPORT There was submitted an update by the Assistant Managing Solicitor (Licensing) relative to the progress of the Alcohol (Licensing, Public Health and Criminal Justice) (Scotland) Page 6 of 22

Bill which had been introduced in the Scottish Parliament by Doctor Richard Simpson MSP on 1April, 2015. The Health and Sport Committee has been designated as lead committee for Stage 1 consideration of the Bill on 22 April, 2015. The update advised that th Committee had taken evidence on the Bill over four meeting between October and November 2015 and heard from a range of health and representative groups (on 6 October); a range of licensing experts and licensed trade representatives (on 27 October); representatives with an interest in advertising followed by police, courts and social work representatives. The report intimated that in its conclusions, the majority of the Health and Sport Committee was not persuaded that the Bill was an effective and workable package of measures to tackle alcohol misuse, and believed that the Scottish Government s forthcoming updated alcohol strategy offered a more effective route to consider changes to alcohol policy. As a result the majority of the Committee did not support the general principles of the Bill. The Assistant Managing Solicitor (Licensing) was then heard in answer to questions from members on the update. DECIDED: That the information be noted. 5 POLICE SCOTLAND UPDATE Police Constable White provided an update on Police activity in the Forum area, advising that20 test purchases had been undertaken since mid November with three premises failing the test.. He advised that over the Christmas period, there had been a reduction in incidents of note, no serious incidents and premises were generally well run. Following the success of the recent licensing seminar, senior management had indicated a desire to run several more seminars, possibly one during the summer and one in winter. Police Constable White then responded to questions by members of the Forum in relation to various aspects of the report. DECIDED: That the report be noted. 6 SCOTTISH FIRE AND RESCUE SERVICE - UPDATE Watch Manager Coats advised the Forum of licensing activities undertaken by Scottish Fire and Rescue over the past few months indicating that the service continued to routinely visit licensed premises. Watch Commander Coats was then heard in answer to questions from Members of the Forum. DECIDED: That the information be noted. Page 7 of 22

7 LICENSING STANDARDS OFFICER - UPDATE The Licensing Standards Officer (LSO) provided an update in relation to his recent licensing activities. He advised that 181 compliance visits had been undertake to licensed premises, 20 of which required revisits, mostly for minor matters. There had been one complaint regarding excessive alcohol displays He indicated that at the last meeting of the Licensing Board, two licences had been approved, one off-sales and one for a cinema. The LSO was then heard in answer to questions from members of the Forum. DECIDED: That the information be noted. 8 MEMBERSHIP The Convener advised that the issue of membership of the Forum had been considered as part of the development day discussions. DECIDED: That the information be noted. ADDITIONAL ITEM The Convener, being of the opinion that the following item was competent and relevant, agreed to its consideration at this time. 9 BEST BAR NONE AWARD The Convener advised that Hamishes Hoose had received two awards from the Best Bar None scheme. Piero Pieraccini indicated that he had also progressed to the national finals of the Community Bar of the Year category. Members of the Forum congratulated Mr Pieraccini and Hamishes Hoose on the achievements. DECIDED: That the information be noted. 10 DATE OF NEXT MEETING It was noted that the next meeting of the Forum, which would also be the joint meeting with the Licensing Board, would be held on Wednesday 11 May, 2016 at 2.00 pm. Page 8 of 22

Renfrewshire Health & Social Care Partnership Renfrewshire Licensing Forum Development Day Wednesday 3 rd February 2016 12pm 2pm Corporate Meeting Room 3, Renfrewshire House Responses to Licensing Forum Survey Eight members responded to the licensing survey. This formed the basis of discussions at the development day, held on 3 rd February 2016. Members discussed the responses from the survey and decided to collate several actions. These actions are detailed in the table below and are for further discussion at the next Licensing Forum meeting, scheduled for 11 th February 2016. It is suggested that this action plan forms the basis of future work the Licensing Forum may choose to participate in. Page 9 of 22

Natasha Lappin Police Scotland Question Response Action Lead Increasing the Promote forum public s knowledge Renfrewshire Magazine of the role and work Renfrewshire Council Webpage/Twitter of the Licensing Forum Paisley.org Paisley Daily Express Where do you think the Renfrewshire Local Licensing Forum could be more effective? Encouraging communities to become more involved in the Licensing process Review how Licensing Board could work with the Licensing Forum more effectively Ensuring members are committed and attend Forum meetings Need to have younger people represented on Licensing Intern Work with community groups Work with housing associations Arrange a development day between Licensing Forum and Licensing Board to discuss: Roles Communication Sharing useful information Discussion relating to useful data Review membership given recent changes to remits given HSCP integration Identify young people who may wish to become a member of the Licensing Forum

Natasha Lappin Licensing Forum Communication between the Licensing Forum and community councils and housing associations could be improved particularly as community councils often miss 21 day objection deadline due to meeting schedules. Licensing Intern to ensure community councils are kept up to date with licensing applications. Licensing Intern also to ensure Housing Associations are informed of licensing applications. What training do members feel they need? Conditions that can be attached to licensed premises (e.g. national mandatory conditions, local conditions, relation to the sale of alcohol) Develop suite of training for members to access Developing a

statement of licensing policy (e.g. evidence and consulatation) How licensing decisions should be made (e.g. using the statement of licensing policy, legal grounds for grant/refusal) The purpose of licensing (e.g to minimise harm, the five licensing objectives) Strategies to reduce alcohol harm (e.g. population based approach, outlet density, harm reduction, harm prevention, minimum pricing, marketing)

Alcohol and social harm (e.g. impact on crime, communities, children, education, social work) Overprovision (e.g. links between availability of alcohol and alcohol harm) Alcohol and public disorder (e.g. drinking patterns, licensed hours and outlet density, harm reduction measures for licensed premises) Alcohol and health (e.g. short - and long-term impacts of binge drinking and heaving drinking; level of alcohol use/health

harm locally)

Item No. 6 RENFREWSHIRE LICENSING BOARD FESTIVE HOURS 2016-2017 All Licensed on sale premises (including registered clubs), except premises the primary purpose of which is to offer entertainment in the form of dancing Terminal Hour 1.00 am Sunday 18, Monday 19, Tuesday 20, Wednesday 21, Thursday 22, Monday 26, Tuesday 27, Wednesday 28 and Thursday 29, (all December 2016) Terminal Hour 2.00 am Friday 9, Saturday 10, Friday 16, Saturday 17, Friday 23 and Sunday 25, and Friday 30 (all December 2016). Terminal Hour 3.00 am Saturday 24 December and Saturday 31 December 2016. On Sales Premises, the primary purpose of which is to offer entertainment in the form of Dancing Terminal Hour 3.00 am Sunday 18, Monday 19, Tuesday 20, Wednesday 21, Thursday 22, Saturday 24, Sunday 25, Monday 26, Tuesday 27, Wednesday 28 and Thursday 29, (all December 2016), Sunday 1 and Monday 2 January, 2017. Terminal Hour 4.00 am where premises are members of Paisley Town Centre Radio Link Friday 9, Saturday 10, Friday 16, Saturday 17, Friday 23 and Sunday 25 and Friday 30 (all December 2016). Terminal Hour 4.00pm Saturday 24 December and Saturday 31 December, 2016 *The Board requested that ALL Licence holders who have the benefit of festive hours included in their Operating Plans under seasonal variations to advise the Board and Police Scotland no later than 6 December 2016 of the dates they intend to utilise their seasonal hours during the festive period. In relation to those licence holders who will require to submit extended hours applications, such applications must be submitted at least 28 in advance of the first date applied for to allow for the timeous processing of applications.

To: Renfrewshire Licensing Forum On: 11 May 2016 Report by: Clerk Heading: Arrangements for Future Meetings 1. Summary 1.1 This report details proposed arrangements for meetings of the Renfrewshire Licensing Forum until May 2017. 2. Recommendations 2.1 That the Forum considers and approves the dates for future meetings of the Forum as detailed in the report; 2.2. That it be delegated to the Clerk in consultation with the Conveners of the Forum and the Licensing Board to determine which of these meetings will be a Joint meeting with the Licensing Board; and 2.3 That members advise of their preferences in relation to the format and times of future meetings. 3. Background 3.1 In terms of the Constitution approved at the meeting of the Forum held on 2 October 2007, there is a requirement for the Forum to meet no less than 4 times per year and for one of these meetings to be a joint meeting with Renfrewshire Licensing Board.

3.2. It has been the custom and practice that the Forum meet on a quarterly basis, with meetings being held during February or March, April or May, August or September and October or November. 3.3. It is proposed that meetings of the Forum be held on:- Wednesday14 September 2016; Wednesday 16 November 2016; Wednesday 8 February 2017; and Wednesday 10 May, 2017 3.4 At previous meetings, during discussions regarding difficulties encountered in connection with the filling of vacancies on the Forum and the subsequent retention of members, reference has been made to the possibility of the format and times of meetings of the Forum being altered. Members are requested to advise of their preferences in relation to the format and times of meetings. Implications of the Report 1. Financial - None 2. HR & Organisational Development - None 3. Community Planning None 4. Legal - None 5. Property/Assets None 6. Information Technology None 7. Equality & Human Rights - (a) The Recommendations contained within this report have been assessed in relation to their impact on equalities and human rights. No negative impacts on equality groups or potential for infringement of individuals human rights have been identified arising from the recommendations contained in the report If

required following implementation, the actual impact of the recommendations and the mitigating actions will be reviewed and monitored, and the results of the assessment will be published on the Council s website. 8. Health & Safety - None 9. Procurement - None. 10. Risk - None 11. Privacy Impact - None List of Background Papers Author: Email Paul Shiach, Committee Services Officer paul.shiach@renfrewshire.gcsxc.gov.uk Tel: 0141 618 7103