Proposal Details RFP Name RFP Code Event Name GSD CSC F2F LT Meeting F3NMW8FPSKL GSD CSC F2F LT Meeting Response Date Thu, 26-May-2016 10:56 AM Proposal Status Declined Supplier Name Holiday Inn Sofia Supplier Type Hotel Proposal Introduction Chain IHG Metro Area Bulgaria Brand Holiday Inn Commission? No Dear Mrs. Febles, Thank you very much for your recent enquiry. I am pleased to enclose details of our proposal together with an overview of the facilities and services we offer at the 5 Star Holiday Inn Sofia. Date Type Event Dates Check-In Date Availability Rates (EUR) Preferred Mon, 19-Sep-2016 to Fri, 23-Sep-2016 Sun, 18-Sep-2016 1st Option 87.40 Additional Information We can keep your request as option 1 until 10 June 2016 Key Contact Information Contact Name Antonia Lazarova Email Address salesmanager@holidayinnsofia.b g Organization Holiday Inn Sofia Phone +359 2 807 07 09 Title Additional Information Senior Sales Manager Kindly note the working hours of our Sales and Marketing Department at Holiday Inn Sofia are Monday to Friday from 09:00-18:00h. local time. Page 1 of 6
Sleeping Room Availabilities Sleeping Room Needs Met? Additional Information Yes Preferred (Mon, 19-Sep-2016 to Fri, 23-Sep-2016) Day Rates offered are non-commissionable Availability 1st Option Check-in Date Sun, 18-Sep-2016 Any (Run of House) Tue, 20-Sep-2016 18 87.40 Wed, 21-Sep-2016 18 87.40 Thu, 22-Sep-2016 18 87.40 Single (1 Bed) Double (2 Beds) Suite Staff Rate is per single room, inclusive of 9 % VAT and 0.67 EUR municipality tax per person, per night. Rate is inclusive of full buffet breakfast, internet access, leisure club access with swimming pool and fitness gym Rate is per single room, inclusive of 9 % VAT and 0.67 EUR municipality tax per person, per night. Rate is inclusive of full buffet breakfast, internet access, leisure club access with swimming pool and fitness gym Rate is per single room, inclusive of 9 % VAT and 0.67 EUR municipality tax per person, per night. Rate is inclusive of full buffet breakfast, internet access, leisure club access with swimming pool and fitness gym Additional Fees City EUR 0.67 VAT 9.000% Meeting Room Availabilities Meeting Room Needs Met? Yes Start Date Mon, 19-Sep-2016 Page 2 of 6
Estimated Costs Item Cost Type Amount Quantity Tax(%) Tax/Service Note Average F&B Costs - Dinner - Buffet Average F&B Costs - Dinner - Plated Costs - Housekeeping Costs - Internet - Guest Room Costs - Internet - Meeting Room Costs - Parking Fee - Self Costs - Parking Fee - Valet Costs - Resort Fee Transportation Costs - Local Transportation Per Person EUR 20.45 18 Tax and Service Inclusive Per Person EUR 18.92 18 Tax and Service Inclusive Plated dinner is served after the client choose in advance concrete menu Hotel can offer shuttle bus transfer to / from Sofia airport upon availability of the shuttel bus and only after prior reservation Page 3 of 6
Additional Questions 1. Will there be any construction renovation done over proposed dates. Are there any recently completed renovations or enhancements? (Comment) No 2. What is your sleeping room tax? (Comment) Munisipality tax is 0.67 EUR per person, per day 3. What is the mileage distance and high traffic transfer time from the airport and the approximate cost? Are you aware of current heavy road construction between your hotel and the airport? (Comment) Mileage distance 3.73 High traffic time from airport to hotel: 10-15 minutes Currently there are no road contractions 4. What environmental friendly programs does your property have in place? (i.e. recycling, florescent lighting, water reduction, re-use, etc,) (Comment) Green Engage program 5. What are your parking costs? Please list daily, overnight and valet cost. If complementary, please indicate. (Comment) Parking is complimentary We do not offer the service valet parking 6. Provide your hotel s industry star diamond rating. (Comment) 5 stars 7. Provide full name of hotel owner. (Comment) Moez Janmohamed 8. Please supply the tax and service charge information for room rental, catering, and AV. (Comment) - For payment by a company registered in Bulgaria 20% VAT applies on conference /event charges - For payment by VAT registered foreign companies 0% VAT applies on conference/ event charges - For accommodation and any services included within the accommodation rate - 9% VAT applies 9. Please provide your complete contact information so that we may contact you if we have any questions. (Comment) Antonia Lazarova Page 4 of 6
Senior Sales Manager Tel: + 359 2 8070 709 E-mail: salesmanager@holidayinnsofia.bg 10. Please provide the Hotel s minimum published menu pricing for breakfast, lunch, breaks, and dinner. (Comment) - Breakfast is included in the hotel accommodation - Lunch: 12.80 EUR per person - coffee breaks: minimum rate for menu: 2.30 EUR per person - Dinner: buffet diner menu at the rate of 20.45 EUR per person 11. Please provide Internet access pricing and wireless availability for meeting rooms. (Comment) Internet access is complimentary 12. Please provide Hotel s direct website URL for viewing the meeting room floor plans. (Comment) http://www.hisofiahotel.com/conference-banqueting/conference--events/49/customize-your-own-event.aspx 13. Please outline meeting room rental fees. (Comment) Meeting room rent starts from 90.00 EUR 14. Please note evening activities, shopping, dining, museums, etc., within walking distance. (Comment) Shopping Mall Ring Mall, Arena Mladost Cinema 15. Please list meeting room names, square footage and or unique features. (Comment) Please refer to Hotel's direct website URL for viewing the meeting room floor plans 16. If your response is Available with Limitations please outline the limitations. (Comment) 17. If you are holding the space quoted, please inform about your deadline. (Comment) 18. Are there any concessions you would like to offer? (Comment) Internet access, parking, leisure club access are free of charge 19. Are there any competitors contracted over proposed dates, including tentative competitors and or existing HP Groups? (IBM, Dell, etc.) (Comment) Page 5 of 6
No 20. Are taxes included in the proposal rates? (Single choice) Yes 21. Is breakfast included in the rate? (Single choice) Yes Additional Files File Name Type Size Upload Date Conference & Banqueting Three, Four Course Selecto.doc Document (.doc) 85 KB Thu, 26-May-2016 Dinner Buffet Brasserie Menus.pdf Portable Document Format (.pdf) 106 KB Thu, 26-May-2016 Page 6 of 6