Beginning Scheduling for Part 135 Wednesday, January 23, 2013 10:15 am 11:45 am PRESENTED BY: David Ritz, FL Aviation Corp Larry Muller, Gama Aviation Schedulers & Dispatchers Conference San Antonio, TX January 22 25, 2013
Crew Scheduling Crew Assignments PIC vs. SIC Qualifications Crew Availability Hard Days Off Crew Training Approved by FAA 2
Crew Scheduling FARs Specific Guidelines 10/24 14 Duty Day 10 hrs of Flight Time Extended Crew Duty Day 3-Pilot Crew Rest Area 3
Crew Scheduling Cabin Attendant / Flight Attendant Duty Restrictions Operational Restrictions Crew Swap Scenarios Standards ARG/US Wyvern 4
Maintenance Status Daily.Is the aircraft available to fly? Determine days of charter and inspection schedule Pre-flight Mechanic pre-flight requirements Pilot requirements Post-flight Mechanical requirements 5
Maintenance Responsibilities Aircraft Airworthiness Define Communication Process Aircraft Cleanliness Define Communication Process Operational Capability Minimum Equipment List (MEL) Diminished Capabilities 6
Maintenance Maintenance Logbook Facilitate so that Maintenance Book goes with aircraft Owner vs. Charter Start as Part 135, finish as Part 135 Reporting and Recording Mechanical Irregularities In accordance with your operations manual 7
Maintenance Mechanicals Passenger Comfort (FBO s, Hotels, Airline Arrangements) Off-site Maintenance Authorized Maintenance Personnel Approved Vendors Last minute personnel approvals by Maintenance Crew Facilitation of Paperwork (faxes, logs, parts, etc.) Crew Duty Considerations Paperwork, Staying with Aircraft 8
Maintenance Recovery New Paperwork, Releases, EApis, Customs, Slots, Transportation Catering, Hotels, etc. Consequences Maintaining Customer Relations / Satisfaction Loss of Charter 9
Maintenance Key Differences from Part 91 Operations Mechanic pre-flight and post-flight requirements for ten or more aircraft vs. nine or less aircraft 10
Booking and Itinerary Signed Acceptance Now an Operations Task Owner Approval Maintenance Availability Crew Availability Credit Card Billed / Guarantee / Open Account Cancellation Policy Peak Travel Cancellation Policy 11
Booking and Itinerary Billing Terms Pre-pay, Partial Pay, Post-flight Pay Invoice Mailed / E-mailed / Faxed / Certificate Number Details: Form / E-mail / Faxed Full Passenger Manifest Catering Requirements Passenger allergies and food preferences Transportation Requirements Airport / FBO s Facility vs. Fuel FBO Capabilities; ie. Hangar, Deicing, GPU, etc. 12
Booking and Itinerary Passengers / Complete Names / Lead Passenger / Contact Number Full name with middle name vs initial Date of birth for no fly list conflicts Weights..YIKES! TSA & Selectee Cleared Passenger Identification Government issued photo identification Age appears 18 Unaccompanied Minors Notarized authorization for travel from BOTH parents 13
Booking and Itinerary Baggage Amount Size Approximate Weights Oversize Items Skis and Golf Clubs Special Assistance Child Seats Assistance Boarding Wheelchair 14
Booking and Itinerary Operational Control Statement During Passenger Briefings Signed Contract Handling Changes During Trip Who can approve changes Passenger Broker Contacting Crew Directly with boundaries relative to duty time Crew Business Cards 15
Booking and Itinerary Detailed Itinerary Itinerary Manifest vs. Trip Sheet Forms of Communication Email Fax ipad Text Flight Following Customer vs. FAA Requirements 16
International Operations Permits Determine if landing permits are required for Part 135 Determine if over-flight permits required for route of flight Determine Alternates Lead time and information needed to obtain permits How to obtain permits 17
International Operations Slots Determine if arrival and departure slots are needed Specify the lead time to obtain slots Specify duration of the slots Determine if parking is required and criteria ATC Airway slots (Europe, Middle East, Asia etc.) Know operating hours of handlers and control tower 18
International Operations Crew and Passenger Visas Determine if required and suitable lead time Determine if they may be granted upon arrival Visa Waiver Program (VWP): Determine if the operator and passengers home country participate Electronic System for Travel Authorization (ESTA): ESTA number and how to help passenger obtain ESTA approval. 19
International Operations Sponsor Letter Determine if sponsor letter is required Where to obtain sample letter and how to complete letter (G3 Visas is a good source for sponsor letter information and templates) www.g3visas.com 20
International Operations Security Consult the US State Department website to assess current threats and risks to the countries of your travel. www.state.gov Determine when secure transport is needed for crew and passengers to and from airport Specify security measures needed to ensure aircraft is safe while parked. (security tape, armed security guard) Determine when secure ground transport is needed for crew and passengers Determine if relocating the aircraft to a secure location is warranted 21
Questions?