Bidding and + Case Study 10 th Annual Meeting of the International Society for Stem Cell Research -ISSCR- Yokohama (Series # 201200948) ICCA MEETTAIWAN Bidding Workshop 2015
Organization : International Society for Stem Cell Research Date : 13-16 June, 2012 Attendance : 3,500+ delegates from 56 countries Exhibition : 10,000 sq.m. Plenary : 3,000 persons Breakouts : 4
AMC Association Management Company
Feb. 2009 Bid/Proposal Submit May. 2009 Site Inspection By Secreariat July. 2009 Cousultation By BODs (16members)
Conference Center facilities - Size and Capacity - Cost - References from US based associations, include number of delegates attending Hotel facilities - Star level - Rate - Rebate Others - Climate / weather in the season - VAT taxes and possibilities of refunds - Government fees assessed to the meeting organization
2013 Association Survey
Confirm the member(s), and purpose(s) Confirm the travel arrangement and its expenses Confirm the schedule Communicate with competitors if necessary Ask Food preferences, Smoking/Non-smoking Provide enough Information
Stay flexible Stay focused Talk their language Show them what they want to see Unique Experience @Unique venue > Tour Politicians? Mayor? Create an overall pleasant & efficient experience
July, 2009 by 16 board of directors Beijin LOC was enthusiastic, gov. support was not enough Tokyo The proposed venue was not very efficient Yokohama
Distance from Fukushima Daiichi Nuclear Plant and Radiation Dose Measurements City Dose Rate ( /h) Measurement Date New York 0.094 May. 31, 2011 Paris 0.053 Mar. 5, 2015 Berlin 0.080-0.089 Mar. 16, 2015 London 0.090 Mar. 15, 2015 Singapore 0.100 Mar. 16, 2015 Hong Kong 0.080-0.150 Mar. 16, 2015 Beijing * 0.074 Mar. 15, 2015 Taipei 0.062 Mar. 16, 2015 Seoul 0.115 Mar. 16, 2015 * Unit in original data is ngy/h. The figure in this table has been estimated on the basis of Sapporo City:630km Dose rate 0.037 Sendai City:95km Dose rate 0.047 Niigata City:185km Dose rate 0.062 Nagoya:450km Dose rate 0.069 Radiation dose measurement results in Japan microsieverts/hour ( Sv/h) As of Mar. 16, 2015 Fukushima Daiichi Nuclear Plant Principal results in Fukushima Prefecture( As of Mar 16, 2015 Fukushima City:63km Dose rate 0.22 /h) Minamisoma City:24km Dose rate 0.10 Fukuoka :1,050km Dose rate 0.060 Naha City :1,790km Dose rate 0.020 As of Mar. 16, 2015 Osaka:580km Dose rate 0.077 Hiroshima City:840km Dose rate 0.084 Tokyo:230km Dose rate 0.033 As of Mar. 16, 2015 Haneda Airport:236km Dose rate 0.040 As of Mar. 11, 2015 http://www.jnto.go.jp/eq/eng/04_recovery.htm#measure Aizuwakamatsu City:98km Dose rate 0.06 Mito City:130km Dose rate 0.069 Narita Airport:193km Dose rate 0.054 As of Mar. 11, 2015 20km 30km Iwaki City:43km Dose rate 0.07 Fukushima Airport:58km Dose rate 0.09
http://www.mlit.go.jp/common/000226526.pdf#search='jnto+radiation+rate'
Communications/Correspondence E-mails pay attention to your CC message! Video call: Skype, Gotomeeting, oovoo Describe with picture, layouts, drawing, numbers Changes reflects in pricing Site inspections / Onsite meetings
Complains Critique Advise Ideas Compliments Yokohama Convention & Visitors Bureau
From Organizers Visa issue; A limited number of Chinese delegates Due to visa process and its high fee. Hotel issue; Travel Agents rate too high, too complicated No Star-rating system Good hospitality, but service needs to be improved From Suppliers & Volunteers Transportation Tour options Variety accommodations
The City of Yokohama and their support system was wonderful. From the preparation stages, support included areas such as grants for the event, selection of and arrangements for venues for the reception and so on, as well as PR activities. Thanks to everyone's efforts, more than 3,500 researchers attended the Meeting, making it a grand success. I wish to express my sincere gratitude for everyone's cooperation. Case Study http://www.welcome.city.yokohama.jp/eng/convention/clients/201206.php
A good operation is the best promotion