File 0550-02-0003 CITY OF POWELL RIVER SPECIAL COUNCIL MEETING THURSDAY, AUGUST 4, 2016 (4:30 PM) COUNCIL CHAMBERS, CITY HALL AGENDA 1. OPENING OF COUNCIL MEETING/ANNOUNCEMENTS 2. ADOPTION OF AGENDA 3. ADOPTION OF MINUTES 4. DELEGATIONS 5. CORRESPONDENCE 6. COMMITTEE REPORTS 7. COMMITTEE RECOMMENDATIONS 7.1 Airport Runway Extension Referred from Finance Committee, July 28, 2016 3-5 Recommendation: That staff is directed to continue with the design and installation to extend the existing Airport runway to 3,900 feet, in accordance with Council s resolution of April 2, 2015, and that the $160,000 required in addition to the originally authorized $320,000 be funded from the Gas Tax Reserve fund. 8. OTHER REPORTS 9. BYLAWS 10. UNFINISHED BUSINESS 11. NEW BUSINESS
12. NOTICES OF MOTION 13. MOTION TO GO IN CAMERA 14. QUESTIONS 15. ADJOURNMENT Page 2 of 5
CITY OF POWELL RIVER REPORT File No. 7860-01 DATE: July 5, 2016 TO: FROM: SUBJECT: Mayor and Council Tor Birtig, Director of Infrastructure Airport Runway Extension RECOMMENDATION: That staff is directed to continue with the design and installation to extend the existing Airport runway to 3,900 feet, in accordance with Council s resolution of April 2, 2015, and that the $160,000 required in addition to the originally authorized $320,000 be funded from the Gas Tax Reserve fund. CHIEF ADMINISTRATIVE OFFICER S COMMENTS: I concur with the recommendation. MF:pw Mac Fraser, CAO ORIGIN/PURPOSE: To review the detailed construction costs associated with a 300-foot runway extension and a 300-foot displaced threshold extension. BACKGROUND: In 2015, Council approved a plan to extend the Powell River Airport runway from 3,600 to 3,900 feet for an estimated cost of $320,000. The additional runway length will increase the potential number of passengers on commercial flights by 1,380 per year. The City contracted MMM Group Consultants to undertake the design of the extension. To extend the additional 300 feet the following improvements/changes are required: Re-grading of the graded strip at east end of the runway to conform with the grading requirements for runway strips; Re-painting the entire runway to move the threshold and runway designation markings to the ends and to adjust the runway centerline markings to suit the new arrangement; Moving the runway end and threshold lights at each end to the revised ends of the runway and relocating the Runway Identification Lights (RILS) at each end; Lowering the two problem poles along Manson Ave by an additional 1 m; Trimming trees directly under the runway 27 approach by approximately 1 m. STRATEGIC PRIORITY: An airport runway extension at the Powell River Airport is consistent with the City's 2013-2014 Strategic Priorities: #3: Economic Revitalization Plan - The City will facilitate, promote and develop community economic resiliency and vibrancy #4: Sustainability - The City will be a leader in increasing our environmental, social/cultural and economic sustainability. Page 3 of 5
Airport Runway Extension 2 of 3 July 5, 2016 EXISTING POLICY: None. ANALYSIS AND IMPACT: The extension of the runway was possible by using the 300 feet of existing pavement located behind the runway threshold. In the original cost estimate completed in 2014, there was no significant fill identified. The detailed design completed by the MMM Group identified a requirement to extend the runway strip at the ends of the runway as per Transport Canada Regulations. This additional 60 meters (200') is required as a run out for aircraft and resulted in the need for 28,000 cubic meters of fill. Due to the requirement, the cost estimate for the 300- foot runway extension has increased significantly. Following the updated cost estimate, City staff worked with the consultant to determine other options available to extend the runway. A displaced threshold option was identified that will increase the take off run available for an aircraft. Currently, the take off run available is 3,621 feet; with the proposed extension of approximately 300 feet the new take off run available will be 3,905 feet. The runway length will not be increased but there is no requirement for a runway strip and additional fill. As a result, the cost for this option is considerably lower than the extension. Staff met with Pacific Coastal representatives to determine the benefits of the displaced threshold option. Pacific Coastal advised that that there is a potential for up to 956 additional passengers departing Powell River per year with the increased take off distance. This amount is a 5% increase over current departure numbers of 20,000 per year. The scope of work for a displaced threshold on the 09 and 27 runway ends is as follows: Top soil stripping and excavation of fill material; Installation of 900m² of granular base material; Installation of hot mix asphalt; New pavement markings; Electrical and lighting upgrades. The below drawings outline the location of displaced threshold areas: Runway 27 Displaced threshold Runway 09 Displaced threshold Page 4 of 5
Airport Runway Extension 3 of 3 July 5, 2016 FINANCIAL IMPACT: The updated estimated cost for the 300 foot runway extension based on the design by the MMM Group is $1,600,000. The estimated cost for the displaced threshold option is $480,000. This cost includes design construction, project management and contingency. This work is an eligible project for the Gas Tax funds. As of June 24, 2016, there is $1,022,159.86 remaining in the Gas Tax Reserve fund. STAFF TIME / INPUT: The estimated time for Operational Services staff to meet with the consultant and Pacific Coastal is approximately 25 hours. PUBLIC CONSULTATION: Consultation has been held with key stakeholders and will continue as needed. OPTIONS: The options available to Mayor and Council are as follows: 1) Proceed with the 300 foot displaced threshold for an estimated cost of a total of $480,000 using the Gas Tax Reserve fund 2) Proceed with the 300 foot runway extension for an estimated cost of $1,600,000 using Gas Tax Reserve fund 3) Provide other direction to staff Respectfully submitted, Tor Birtig, A.Sc.T., Director of Infrastructure TB/SRC/cms Page 5 of 5