T E C U M S E H C O U N C I L B S A Spring Family Bash C A M P B I R C H 2 0 1 7 F A M I L Y B A S H I N F O R M A T I O N G U I D E S P E C I A L P O I N T S O F I N T E R E S T : O N L I N E R E G I S- T R A T I O N I S N O W B E I N G A C - C E P T E D. S A T U R D A Y D A Y T R I P S A R E A V A I L A B L E! **New for 2017 Want to just come for the day? Some folks just want a day trip. No problem. (Although the cost is the same) We will have Check In going all day long for those who just want to come out for the day. Patches, activities, and lunch, still included! I N S I D E T H I S I S S U E : Packing List 2 What NOT to Bring 2 Driving Policy 3 Footwear & Bathing Suits Registration Continued Family & Pack Forms 3 4 5 Itinerary 6 Outplay, Outwit, Outlast!! Join us for Cub Scout Spring Family Bash! Our theme is Survivor, and we want you to come play at Camp Birch. Can your Pack outplay other Packs? Do you have what it takes to complete 1.Select a Family Bash Coordinator for your Cub Pack. This person will be in charge of: *Passing out all information to the Cub Scout Pack * Collecting the family registration forms and money * Completing the Cub Scout Pack registration form and submitting it, along with payment online before May 5. *Checking in Friday evening May 12 anytime from 4-8pm at the Breezeway at Camp Birch. 2. Duplicate family registration forms. Pass out the family registration forms to all Cub Scout Pack families at your Pack meeting. Family Bash is a great way to involve new families that may have just joined! 3. Plan a Parent s meeting for all those who are attending Family Bash. Make sure you cover the following items: *Everyone is responsible for bringing their own camping gear (tents, sleeping bags, personal items, and weather related gear) the challenges? Can you survive the day? BB Guns, Archery, Boating, Sling Shots, Crafts, Food Challenges, and more! Activities, camping, campfire, and special patch, are included in the Registration, Check In, & Activities * The basic registration fee includes weekend camping Saturday lunch, and a weekend full of fun!! It is a good idea to get your Pack Committee together to agree on an extra fee to cover food bought and cooked by the Pack. *For cooking in your campsite, your Pack must provide food, refrigeration, cooking supplies, utensils, and clean up materials. Firewood is available at camp, but it is recommended that Packs bring charcoal as well to aid in cooking. *Establish a deadline for families to turn in forms and money to the Cub Scout Pack Coordinator. *Remind families to note any special needs (dietary requirements or allergies, etc for Saturday s provided lunch) *Cub Scout Parents must Check In at the Breezeway. Unit Leaders will receive the Welcome Packet at the Leader meeting Friday night (8:30 Dining Hall) fee. Don t miss out! The Order of the Arrow will be serving an All You Can Eat Pancake breakfast on Saturday. Mom s eat free with the purchase of a parent s meal. May 12-14, 2017 *Families who arrive later than the posted check in time, may wish to send their gear with the Cub Pack ahead of time. Only two vehicles will be allowed per Pack, back to the campsite at one time! Please plan accordingly. A good idea will be to coordinate gear ahead of time and consolidate it in to as few vehicles as possible. * Please make sure everyone in your Pack knows their Pack number in case they get separated from your unit or arrive late! 4. Collect family registration forms, fill out the Cub Scout Pack registration form and roster and use them to register online by May 5. 5. Have a BSA medical form for every person attending: Cub Scout, adults, and siblings. Only sections A and B are required for this event. Medical forms can be found online at tecumsehcouncilbsa.org. Units may retain these records as we will not be collecting them. (continued on Page 4)
P A G E 2 What to Bring to Camp Lunch on Saturday is provided! Tent Sleeping bag Blanket Pillow Camp Chair Personal Gear: Pack enough for 3 days (always pack for an extra day, you never know the weather) Shoes and extra shoes Lots of socks Jeans or pants Shorts Shirts Sweatshirt Underwear Toiletries; shampoo, soap, towel, toothbrush, toothpaste, etc. Bug Spray Sun Block Bathing Suit Towel for Swimming Snacks if needed (NEVER store food in your tent always keep it in a hard sided cooler and strap it closed Critters are smart and hungry!) It is a good idea to keep all your gear in either a duffle bag or a hard plastic tote. In accordance with our Youth Protection policy, no youth may sleep in a tent with a parent that is not their own. Campfire Saturday night will be at the Campfire Ring at 8 pm. Those with camp chairs will be asked to move to the back section to allow all to view campfire. Packs are encouraged to have their own campfire FRIDAY night. Wood is available at the Quarter Master Building. What NOT to Bring to Camp The following items are not allowed in camp: bicycles, sheath knives, bows, arrows, firearms, ammunition, fireworks, drugs, alcohol, or pets. And anything not listed that is not consistent with the Scout Oath, Scout Law and Ohio law. In accordance with BSA policy, we strongly discour- One on One Policy/Privacy Statement Consistent with BSA policy, private, one-on-one contact between adults and youth members is not permitted. In situations that require a personal conference, the meeting is to be conducted in view of others. Adult leaders must respect the privacy of youth members in situations such as changing into swimming suits or taking showers at camp and intrude only to the extent that health and safety require. No youth is permitted to sleep in the tent of any adult other than that of his parent or guardian. With the advent of cellular phones that include cameras, it age the use of all tobacco products. Tecumseh Council discourages smoking on all camp properties. Smoking and the use of smokeless tobacco products is not permitted by anyone under the age of 18. Smoking and the use of any tobacco product, (to include but not limited to: electronic cigarettes, dip, or chew) must be out of view of any youth. Smoking in any building, tent or within 50 feet of the door of one of these structures, is prohibited by law. Please dispose of all litter in a sanitary manner. In accordance with BSA policy, no alcohol or drugs are allowed on Tecumseh Council property. is prohibited to use a camera in any of the following areas: restrooms, changing areas, showers, inside tents or any area that would call the motivations of the camera user into question. S P R I N G F A M I L Y B A S H
C A M P B I R C H 2 0 1 7 Emergency Notification If emergencies should arise at camp, a public address and siren system may be used to make notification. In the event an emergency situation is discovered at camp, please notify the Ranger, Camp Staff, or Camp Director immediately. If word of an emergency from outside of camp is received, our staff will make immediate notification. The telephone number for camp is 937-767-7126. In case of emergency you can also reach the Camp Director at 937-597-2688. Driving policy All personal vehicles must be kept in the camp parking lot. Camp Birch strives to preserve the natural beauty of camp and keep the property looking like a Scout camp. We also hold you and your child s safety and security in high regard. There is no driving on Saturdays by anyone who is not Camp Birch Ranger Staff. Wildlife & Nature s Hazards Camp Hugh Taylor Birch is blessed with a wide variety of flora and fauna. Every Scout should be able to recognize poison ivy. Wild animals are important to camp, but can be dangerous if cornered or threatened. We should remember that the camp is the animal s home 12 months of the year and we are here for only a short time. P A G E 3 Campsite Etiquette During your stay, your campsite belongs to you. Please encourage your Scouts to respect other people's campsites and avoid going through without asking and receiving permission to do so. Campsite raiding is grounds for dismissal from camp. Youth and adults may not go into another campsite without an invitation. Please explain this to your youth and expect it from others. Hazing Hazing is not allowed at any time. This includes but is not limited to, applauding when dropping a plate or required singing over a lost and found item. Hazing is strictly prohibited in camp. There are many instances where hazing has led to serious consequences, both to the physical well-being and emotional stability of a child. Even a mild incident can convince a child never to return. Be aware that new campers are particularly susceptible to hazing. Campfire We will be having a Campwide campfire Saturday night at 8pm, at the Council Campfire Ring. This is put on by our Camp Staff members. Those with camp chairs will be asked to sit in the back section. Friday night you are welcome to hold your Pack s campfire! Wood is available at the Quarter Master s Building, first come, first serve. We encourage Scouts to make friends and perform their skits and songs together. If you need help coming up with a skit or song, please see a Camp Staff member. Footwear Close toed shoes are the best shoe for camp. Whether they are hiking boots or tennis shoes, shoes should be of good fit and tread. No bare feet are permitted. The only exception is INSIDE the pool area. This is NOT a guarantee that the pool will be open. This is the only area where bare feet are allowed. Youth should not run in flip flops, but are allowed to wear them if weather permits. Bathing Suits Bathing suits should provide adequate coverage. One piece or tankini suits for females. NO bikinis allowed. T- shirts may be used for coverage if needed. Males should have proper swim shorts. Weather permitting, we will have a Boating session as part of Saturday s activities. Boating is only allowed when Lifeguards are on duty. ALL persons MUST wear life vests.
P A G E 4 Registration (continued) BALOO training is required for a least one adult to take your Pack camping during Family Bash. Camp Activity Maps will be handed out upon Pack Check In. (continued) However, they are required in case of medical emergencies. A medic will be available during the event and is located at the FIRST AID BUILDING. 6. Pick a place for everyone to meet, either in your neighborhood, or in the parking lot. Consolidate all your gear into one vehicle/ trailer if possible. For the safety of everyone at camp, camp roads will be closed to all traffic from 8pm Friday night to 7 am Sunday morning. There is no driving by anyone with the exception of Camp Ranger Staff. 7. Registration will be open from 4pm-8pm on Friday May 12. If your unit needs to be checked in at a later time, please let the Camp Director know at campdirector22@gmail.com. At least one Leader and the Pack Coordinator should attend the Informational Meeting Friday 8:30 pm in the Dining Hall. Please bring an updated roster of all that will be staying or visiting during the event. You will receive all patches, maps, daily schedules, and an evaluation form. Each Pack will have only one Registration Bag. 8. The Opening Ceremony will begin at 8:45am on Saturday May 13. Activities will immediately follow. Activities end at 4pm Saturday. Packs have free time until Campfire starts at 8:00pm at the Council Ring. 9. There is no set schedule during the day, as you will be exploring our Survivor games and activities. You and your Scouts can explore at your leisure. Packs are encouraged to set a specific time to meet for lunch just to check in together. The lunch hour is scheduled for 12-1pm. Activities will resume at 1pm. Lunch will be delivered at specific sites within each area. 10. The Trading Post will be open all day and will have water, snacks, drinks, and many Scout items available for purchase. 11. Lost and Found, both objects and people will be in the Dining Hall Breezeway. Please label all items with your Pack number and name. 12. Before you leave, please police your campsite for any trash. Take trash up to the dumpster located at the Dining Hall. Be sure any fires are out cold. You should be able to touch any and all remaining ashes in the fire pit and feel no heat. 13. BALOO training is required for at least one adult to take your Pack camping. BA- LOO training is May 6 at Camp Birch. Please register online. 14. Units will fix their own meals with the exception of Saturday lunch. The Order of the Arrow will be offering an All You Can Eat Pancake breakfast. Mom s eat free with the purchase of a youth s meal. Treat Mom to a meal she doesn t have to cook! Cost is $5 each person (except Mom!) A Family registration Form is located at the end of this guide. Suvivor fun starts with a Trading Post Medication at Camp Refund Policy flag ceremony at 8:45am at the Climbing Tower. Activities will start at 9am. The Trading Post is conveniently stocked with handicraft projects and materials, T-shirts, sweatshirts, drinks, snacks, and camp souvenirs, along with a wide assortment of camping supplies. The Trading Post accepts cash, checks and credit/ debit cards. Any and all mediation must be kept in the parent s possession. (with the exception of inhalers, Epi Pen s, and any other life saving medications). Medication must be in the original container with Dr s orders clearly readable. Camp Birch does have a Camp Medic available at all times. No refunds are given for Family Bash. However, you can transfer costs paid to another family. This must be set up between the parents themselves. Camp Staff is not responsible for finding a family to take another s place. S P R I N G F A M I L Y B A S H
C A M P B I R C H 2 0 1 7 Family Bash Family Registration P A G E 5 To be used at a Family level. (copy and distribute to each family, then collect and submit a Pack form) Pack Number District or County Youth Name (s) Adult(s) Name Number attending from family @ $15 per person (Family Max of $75) Number of Siblings 4 and under (no fee to participate $3 if a lunch is needed) Total Fee due to Council: Additional Unit cost for Food: Total owed to Unit: Any Special Needs or Requirements: Pack Registration Form Pack Registration Sheet (to be used when entering information for online registration) Pack Number District or County Cubmaster or Family Bash Coordinator Phone number Email Address Total Number Attending from Pack for Family Bash Cub Scouts Siblings 5 and over Siblings 4 and under (no cost to participate- $3 for lunch if a lunch is needed) Adults Total in Unit Family Bash Fees: Individuals @ $15 Families @ $75 (Note: Families with four fewer members age five and over attending the event should be included at the $15 cost. Families with more than four members age five and over attending the event should be included under families at the $75 cost. No one should be included in both the individuals and families count) Patches will be given to ALL paid individuals age 5 and over. Extra patches will be for sale in the Trading Post. We need an accurate head count for lunch.
Contact Information Tecumseh Council, BSA 326 South Thompson Avenue Springfield, OH 45506 Phone 937-325-6449 Fax 937-325-6574 Email tecumseh@bsamail.org Web www.tecumsehcouncilbsa.org Camp Hugh Taylor Birch 4057 Swimming Pool Road Yellow Springs, OH 45387 Office Phone 937-767-7126 Camp Director Tawnya Irick Phone 937-597-2688 **New for 2017 Want to just come for the day? Some folks just want a day trip. No problem. (Although the cost is the same) We will have Check In going all day long for those who just want to come out for the day. Patches, activities, and lunch, still included! Itinerary Friday Night 4pm-8pm Check In at the Breezeway, Dining Hall at Camp Birch 8:30pm Leader s Meeting at the Dining Hall 4-9pm- Scouts may trade their cards with other Packs 9pm all Youth should be in their Campsites 10pm Lights Out/Quiet Time Saturday Morning 8:45 am Flag raising at the Climbing Tower 9:00 am 12:00pm Open Activities 12:10pm Lunch Delivered in Designated Tribes 1pm-4pm Open Activities 8:00 pm Campfire at the Council Fire Ring 10:00 pm-lights Out and Quiet Time Sunday Morning Units Check Out by 11am Activities include: BB Guns Archery Boating Craft for Mom Obstacle Course Group Challenges Individual Challenges Food Challenge Sling Shots Scavenger Hunt And more!