LLANRHIDIAN HIGHER COMMUNITY COUNCIL MINUTES OF THE COUNCIL MEETING HELD AT PENCLAWDD COMMUNITY CENTRE, PENCLAWDD ON THURSDAY, 19 th MARCH, 2015 AT 7.00 P.M. Present: - Councillor T Snell (Chair) Presided Councillors: Councillors: Councillors: R Collins P Guy A Lewis-Pudduck R Cooper C Jones P Tucker J Guy M Harry Officers:- J Parkhouse - Clerk to the Council Also Present: - PC Phil Davies and Sgt Emma Fox South Wales Police. 137. APOLOGIES FOR ABSENCE An apology for absence was received from Councillor D L Davies. 138. DISCLOSURES OF PERSONAL AND PREJUDICIAL INTERESTS In accordance with the Code of Conduct adopted by Llanrhidian Community Council on 2nd May 2008, no interests were declared. 139. POLICE REPORT ON LOCAL MATTERS PC Phil Davies and Sgt Emma Fox, South Wales Police attended the meeting and provided a comprehensive update regarding local matters. Car Crime locally was highlighted, particularly theft from unlocked cars and Councillors were requested to remind people locally to lock their vehicles and remove all valuables. Councillors asked questions of the Officers who responded accordingly. The Chair thanked both Officers for attending the meeting. 140. MINUTES RESOLVED that the Minutes of the meeting of the Community Council held on 19 th February 2015 be signed by the Chair and accepted as a correct record.
141. MATTERS ARISING FROM THE MINUTES Hermon Car Park The Clerk stated that the purchase of Hermon Car Park was nearly complete and that matters were being finalised with the Land Registry. Pavilion, Llanmorlais It was reported that 5 gas bottles were being stored in the Pavilion which was contrary to health and safety regulations and unacceptable. The Chair added that the equipment had been removed from the changing rooms as requested and risk assessments will be undertaken regularly. He would also meet with Penclawdd AFC Senior and Junior representatives to discuss matters going forward, including use of the facilities at Llanmorlais. RESOLVED that the Clerk writes to Penclawdd AFC Juniors giving them 48 hours to remove the gas bottles from Llanmorlais Pavilion. Failure to act will result in the gas bottles being removed and disposed of with a local gas supplier. Storage at Llanmorlais Pavilion Councillor M Harry stated that adequate storage facilities were available at Llanmorlais for Community Council documents. Wall at Hermon Burial Ground RESOLVED that the Clerk writes to Mr Robert Barnes, Pastor of Trinity Baptist Chapel in order to arrange a meeting to discuss a possible grant application and two further quotations be obtained for the wall. 142. PUBLIC QUESTION TIME There were no public present. 143. CHAIR S ANNOUNCEMENTS / REPORT The Chair had no announcements / reports. 144. CLERK S REPORTS The Clerk reported on the following:- ACCOUNTS FOR PAYMENT 19 th March 2015 Clerks Salary 428.08 Clerks Expenses 24.60 Spencer ECA 3,650.95 HMRC 107.00 City & County of Swansea Wildflowers 203.14 Huw Evans 60.00 City & County of Swansea Rates for 289.20 Parc Hendy Cemetery Total Payments 4,762.97
Invoices Paid Since 19 th February 2015 Bank Service Charges 6.95 Dwr Cymru 25.00 Total 31.95 Total Outgoings 4,794.92 Income Since 19 th March 2015 Meeting Total Income 0.00 RECONCILIATION: Current Account Balance 9 th March 2015 Less Approved Payments (March 2015) 8,833.38 4,762.97 Total 4,070.41 BANK ACCOUNTS:- 9 th March 2015 Current Account 8,833.38 Reserve Account 17,146.28 Total 25,979.66 RESOLVED that:- 1) the payments be approved; 2) the accounts paid since 19 th February 2015 meeting be noted; 3) the income be noted; 4) the reconciliation and bank accounts be noted. B) CORRESPONDENCE The Clerk reported the following correspondence:- 1. Lloyds Bank Advice of Unpaid Cheque. 2. City and County of Swansea Decision Notice, Caemawr Farm, Blue Anchor. 3. Welsh Government Guidance on The Accounts and Audit (Wales) Regulations 2014. 4. Spencer ECA Ltd Quotation for Works to Metal Pole Fencing Surrounding Pitch at Recreation Ground, Penclawdd.
5. City and County of Swansea LDP Update. 6. City and County of Swansea Swansea City Centre Strategic Framework Review. 7. NRW Come on Board Events Flyer. 8. City and County of Swansea Consultation on Potential Merger of the Standards Committee and Community / Town Councils Standards Sub Committee. 9. One Voice Wales Acknowledgment of membership fee. 10. Welsh Government Copy of Letter from Leighton Andrews A.M. regarding the legality of any possible agreement between Llanrhidian Higher Community Council and Three Crosses Community Council. 11. Play for Wales Issue 44. 12. One Voice Wales Update re membership of One Voice Wales Area Committee. 13. Came & Co Confirmation of Sports Association Insurance. 14. Independent Remuneration Panel for Wales Annual Report. 15. One Voice Wales Details regarding consultation costs / training opportunities. 16. Huw Evans Minutes of Joint Meeting with Three Crosses. 17. Boundary Commission for Wales Spring News. 18. Welsh Government Natural Resource Management Bulletin. 19. Planning Resources Online Planning Seminar. 20. Playquest Adventure Play Ltd Quotation. 21. National Plan Monitoring Scheme. 22. City and County of Swansea - Public Footpath No.64. 23. Mazars Change of address of Appointed Auditors. 24. City and County of Swansea LDP Update. 25. City and County of Swansea Precept Payment Dates 2015/16. 26. S McMillan Quotation for work to Parc Hendy Cemetery Wall. 27. Llwchwr Schools Under 11 s Request to use Llanmorlais Recreation Ground. 28. Councillor D L Davies Letter regarding continuation of evening bus service and statement made by Byron Davies A.M. RESOLVED that: - 1) All correspondence be noted; 2) The Clerk writes to Penclawdd RFC requesting a donation towards the cost of metal pole fencing around the pitch and a risk assessment be undertaken in respect of the distance of the concrete posts and path from the playing area; 3) The Clerk approaches One Voice Wales regarding providing Health & Safety training to the Community Council at Penclawdd Community Centre;
4) The Clerk circulates the Minutes of the Joint Meeting with Three Crosses to all Councillors; 5) The Clerk requests and additional quotation from Playquest Adventure Play Ltd regarding picnic benches and the quotation for play equipment be accepted; 6) Llanmorlais Ward Councillors meet Playquest Adventure Ltd representatives to finalise the quotation; 7) A vote of thanks be given to Councillor J Guy for his grant application work; 8) 60 paid to Huw Evans be added to the balance of funds to be split between Llanrhidian Higher Community Council and Three Crosses Community Council. 145. SUB COMMITTEE REPORTS Finance Sub-Committee A Finance Sub-Committee took place prior to this meeting. 146. COUNCIL PROPERTY / COMMUNITY PROJECTS Issues were discussed under Matters Arising. 147. CITY AND COUNTY OF SWANSEA Councillor Mark Thomas, City and County of Swansea had informed the Clerk of the following:- Marsh Road had been re-surfaced; Sunday Explorer Bus is being funded once more for the next financial year; The evening bus from Gowerton to North Gower is being funded once more for the next financial year. The following issues were also discussed: - Average Speed Cameras It was reported that the installation of average speed cameras between Gowerton and Penclawdd was imminent. It was added that no further information had been received from Llanrhidian Lower Community Council regarding the possible joint meeting on speeding traffic. Councillor R Collins confirmed that he would represent the Council if a meeting is arranged. Planning Applications There were none.
Footpaths/Cycle Paths and Bridleways Councillor R Collins reported that the footpath from Victoria Road to Llotrog had been repaired. Councillor R Cooper complimented the City and County of Swansea for their work on footpaths at the Wern, Llanmorlais. 148. BURIALS / CREMATIONS No issues were discussed. 149. DELEGATE S REPORTS Councillor R Cooper provided a report regarding discussions at the recent Gower AONB Partnership Group meeting and circulated a leaflet circulated by Friends of Swansea Horses. He also updated the Community Council regarding the City and County of Swansea Sustainable Development Fund Panel. He outlined that there would be 19,000 grant funding available in the next financial year. He further reported that the Gower Landscape Project through the Heritage Lottery Fund were undertaking a project on the oral history of Gower and were seeking senior citizens within communities to contribute. 150. FUTURE OF THE COMMUNITY COUNCIL The Chair stated that the Welsh Assembly Government were considering lowering the voting age for Welsh Assembly elections to 16 years old. In order to encourage participation he suggested that the Clerk writes to Gowerton Comprehensive School, Gower College and Ysgol Gyfun Gwyr inviting teachers / parents / pupils to attend and observe a future meeting of the Community Council. This would allow pupils to observe the first layer of local government. Councillor R Cooper would also further develop a crest for the Community Council. 151. DATE, TIME AND VENUE OF NEXT MEETING RESOLVED that the next meeting of the Community Council be scheduled for 7.00 p.m. on Thursday, 16th April, 2015 at Penclawdd Community Centre, Penclawdd. The meeting ended at 8.40 p.m... CHAIR