Disaster Preparedness 7/18/17 The Hurricane team is: Ryan Pritchford: Tel: 941-705-5156 Hilary Tosch: Tel: 941-779-6171 Susan Zelt: Tel: 1-580-458-9180 **Should a hurricane be imminent, I will receive a call from either Melinda or Gigi to mobilize the hurricane team. The above 3 individuals will come in and stay with the children until the hurricane is over or until returning to the shelter is allowed. We should have some notice; therefore, below are duties staff will need to complete: 1. Prior to the Hurricane team arriving, staff on duty will need to do the following: a. Place all client files and black books into designated bins b. Count all medication for children and place medication and log in bin c. Over the counter meds: Check the list in a shelter intake with the OTC you have in the cabinet. If we are missing anything, go purchase it. Collect all over counter medication, bag it and place in bin. d. Compile a list of the current children in care and place in bin with medication 2. It is recommended for families to have a minimum of 5 days worth of supplies in a hurricane survival kit, as well as other items for use at a shelter and/or upon return to your home. These are some recommended steps: a. Distribute individual client totes. Have children pack neatly the following: 5 shirts / 5 bottoms, 5 underwear, 4/5 bras, 5 pairs of socks, 2 PJs, and 2 pairs of shoes if they have them. Have children pack a 1 Page 1 of 5
Disaster Preparedness 7/18/17 sweatshirt or hoodie if they have them. Use permanent marker to write each child s name on their tote b. Pack Clothing, Bedding, and Bathing Supplies: Pants, Shirts, Underwear, Socks, Etc Pillows, Sheets, and Blankets Towels and Face Cloths c. Bags will already contain individualized hygiene materials. Any special small item a child wants to pack (small teddy bear, blanket, jewelry) have them do this at this time. d. Have each child place their packed tote under their bed. e. Staff needs to collect the bins and put in the office for the Hurricane Team. The bins are: Medication/file bin, bin with recreational items, bin with flash lights, radio, batteries and Hurricane folder. f. Blankets, towels, face clothes for everyone needs packed Complete the following: 3. Inspect the house for loose external items: a. Trash Cans and Receptacles b. Lawn and Patio Tables/Chairs c. Toys (Swing Sets, Riding Toys, Etc.) d. Secure Television Antenna or Satellite Dish e. Unplug Appliances (Televisions, Stereos, Computers, Etc.) f. Turn Off Gas and Electricity to the house Page 2 of 5
Disaster Preparedness 7/18/17 4. Hurricane Team: a. Team Duties: 1) Come prepared with your own personal tote prepared with your clothes, personal items, etc. 2) Once you arrive, you will go over things in each bin and child tote to ensure all items are there 3) One staff will check all vans to ensure they are filled with gas. If not, staff will need to go fill up each van and check the tire pressure on each tire. 4) You will complete a head count. 5) You will complete a head count if you need to leave for a shelter and once you are there. 6) If we need to get additional supplies, please go immediately to get them. 7) Unplug all computers and wires from outlets 8) If evacuation looks imminent, begin loading bins into each of the 3 vans. 9) Check to ensure each child has his tote 10) Please collect some blankets/towels in case you need them. 11) Go to Johnson Middle School: Johnson Middle School 2121 26th Avenue East, Bradenton 12) Complete another head count. 13) Call Marcie at 941-932-3284 b. Children s Totes will contain the following: 1) Individualized toothpaste (2 each) /toothbrushes; small individualized deodorants (2 each); small individualized shampoo/conditioners (4 each); 2 individualized hand sanitizers 2) Include toiletries and enough personal hygiene supplies for two weeks a) Recreational tote will contain the following: b) Pack of razors and pack of combs; 4 packs of small water bottles; 4 packs of small juice packs; snacks (ex: individualized cheese/crackers; chips; small single packs of spaghetti O ravioli etc); small entertainment such as playing cards (4 packs), small coloring books and crayons/colored pencils. Non electrical can opener c. Pack the following: 1) Items that require no cooking 2) Items that are ready to eat 3) Include a can-opener and plastic or disposable utensils 4) Battery operated radio, 3 small first aid kits, Flash lights, unopened packs of batteries to fit flash lights and radio. 2 large packs of napkins Page 3 of 5
Disaster Preparedness 7/18/17 Martha will begin compiling the totes with the assistance of staff from first and second shift Monday through Friday. Please have all totes ready and bins ready no later than July 26, 2017. These items will be secured either in staff office or mine or both. Please do not use any items in these totes or bins. Other important numbers: Marcie 941-932-3284 Martha 720-448-7944 Melinda (CEO) 941-232-1027 Gigi(COO) 941-232-1028 Page 4 of 5
Disaster Preparedness 7/18/17 Complete this page that you have read and understood the information covered on pages 1 through 4. I have been trained on the above topics, understand the training and agree to implement the correct policy and procedure in my working environment: Employee Signature Residential Manager or Director Signature Date Date *Signed copy saved to employee s personnel training file. Employee saves second copy. Complete the below online training, No Later than 7/26/17. It is a 30 minute Training. Please also print certificate, make a copy and then put the copy in the Residential Director s inbox http://centervideo.forest.usf.edu/qpi/disasterprep/disasterprep.html 1. 2. Training is on the MCS employee website page: http://mcscac.com/residential-training Training #ID #DP17 Received & posted to employee training in HR Page 5 of 5