Book your exhibit space for the ONLY NATIONAL CAR WASH SHOW in Australia Etihad stadium, Melbourne - WORLD CLASS venue INCREASED EXCLUSIVE Exhibit Hall TIME ON BOTH DAYS NEW CLOSING EVENT IN EXHIBIT HALL SPACE USE the SHOW as your major marketing and selling opportunity LAUNCH your NEW carwash equipment, product or service MAXIMISE every OPPORTUNITY both inside and outside the EXHIBIT HALL to target and sell, network and socialize directly with carwash owners and operators EXCITING sponsorship packages to get your company name OUT THERE NEW LOW delegate PRICING specifically set TO ATTRACT HIGH attendance NUMBERS for every day of the show The Australian Car Wash Association is the Peak Body for the Car Wash Industry in Australia and is proud to host its 9th Industry Event Caring for your Car and the Environment AUSTRALIAN CAR WASH ASSOCIATION ABN 68 140 680 039 P O Box 4390, Langwarrin, VICTORIA 3910 T: 1300 00 2292 F: 03 9011 6229 M: 0400 070 417 E: contact@acwa.net.au W: www.acwa.net.au Inc. Victorian Car Wash Association, New South Wales Car Wash Association, Tasmanian Car Wash Association, Queensland Car Wash Association, Western Australian Car Wash Association, South Australian Car Wash Association and Northern Territory Car Wash Association
VICTORY ROOM, ETIHAD STADIUM Booths have power, fascia board advertising, 1 trestle table and tablecloth, 2 chairs, and carpet *Mini Booth 3m x 1.5m 2 company employees $1,090 Single Booth 3m x 3m 2 company employees $2,030 Double Booth 6m x 3m 3 company employees $3,480 Triple Booth 9m x 3m 4 company employees $4,640 Quadruple Booth 12m x 3m 6 company employees $5,860 PRICES INCLUDE GST ALL prices quoted in all the SHOW documentation are GST inclusive the net cost to your company should be calculated after deducting this tax. Large Size Booth contact ACWA for pricing and availability *Mini Booth Booking Conditions: Suppliers displaying paperwork only; or an option for Suppliers who have purchased a booth next to a mini booth space Your Exhibit Booth price provides the following for the allocated employees Two days SHOW Entry including Opening Morning Welcome Event with Keynote Speaker, and Closing Event Cocktail Party plus all Theatrette Sessions and all served refreshments All Exhibitors are promoted on the SHOW website, in the Official SHOW Program and in ALL pre and post SHOW event advertising by ACWA across social media, in all electronic and mailed Newsletter issues and on the SHOW mobile app All exhibitors receive a SHOW Attendee List Extra company employees can work at your SHOW booth and your Staff can attend the SHOW as a Day Delegate. You will receive the EXHIBITOR DELEGATE REGISTRATION documentation once your Booth is secured. BOOTH ALLOCATION - Exhibitors taking SPONSORSHIPS have priority booth allocation followed by Exhibitors who have chosen Large-Sized booths. All other Exhibitors will have their booths allocated according to the date order that their Booth Registration paperwork and payment was received into the ACWA Office 2
Company Name:. Contact name: Mobile: Email:. Mini Booth 3m x 1.5m 2 delegates at booth $1,090 Single Booth 3m x 3m 2 delegates at booth $2,030 Double Booth 6m x 3m 3 delegates at booth $3,480 Triple Booth 9m x 3m 4 delegates at booth $4,640 Quadruple Booth 12m x 3m 6 delegates at booth $5,860 Please Tick Preferred Size Includes GST (Tick) PAYMENT OPTION to secure your 2017 Exhibit Booth Early Bird PAY IN FULL by Monday 6 March 2017 and DEDUCT 10% 50% non-refundable deposit Final Payment DUE Friday 28 July 2017 PAYMENT $ Paid Tax Invoice mailed upon receipt of payment Remittance Advice Direct Payments can be made to our Bank Account at the ANZ Bank Name: Australian Car Wash Association BSB: 013 326 Account No: 3904-95837 Credit Card: Mastercard or VISA ONLY Card Number: / / / Expiry Date: / (please print numbers clearly) CVV: COMPLETE AND RETURN THIS FORM WITH YOUR PAYMENT TO ACWA EMAIL: contact@acwa.net.au FAX: 03 9011 6229 MAIL: PO BOX 4390 LANGWARRIN VIC 3190 3
Exhibitors will be able to set up their booths on Tuesday 31 October from 1pm after EXPONET builds the Booths. Exhibitors displaying large items of equipment or motor vehicles will be contacted individually to arrange a time (TBC) to bump these items in ahead of the booth build. A comprehensive SHOW EXHIBITING GUIDELINES will be provided to every Exhibitor as soon as their completed booth registration and payment is received. LOGISTICS Etihad Stadium is not a purpose built convention centre and does not have the staff to personally cater to a large number of Exhibitors. Therefore all Exhibitors must pay a small fee (amount scaled to booth size) to have full access to the logistics services provided by Agility. This will ensure that bump in and bump out are much quicker and more efficient than EXPO 2015. Exhibitors with equipment and/ or pallets need to book access to Goods Lifts and if needed forklifts (drivers included) and truck parking with Agility. Full details in SHOW EXHIBITING GUIDELINES The Exhibit Hall will be open Wednesday 1 November 2017 from 11.30am to 5.30pm Thursday 2 November 2017 from 11.00am to 5.00pm* *Exhibit Hall remains open during CLOSING COCKTAIL EVENT 3.30pm-5.00pm BEST BOOTH To maximise your company s opportunities and drawing power, it is essential that a professional standard regarding the quality and content of your display be presented at your booth. A prize will be awarded for the Best Exhibit Booth and the JUDGING CRITERIA and other information will be outlined in the SHOW EXHIBITING GUIDELINES BOOTH ALLOCATION Exhibitors taking SPONSORSHIPS have booth allocation priority followed by Exhibitors who have chosen Large-Sized booths. All other Exhibitors will have their booths allocated according to the date order that their Booth Registration paperwork and payment was received into the ACWA Office. This system is to ensure that o o o o same or similar car wash suppliers are spaced out in the Exhibit Hall there is a booth provided for every Exhibitor required booth sizes have been provided for there is correct allocation of the Sponsor booths 4
DRAFT Exhibit Hall Layout SHOW THEATRE NOTE: ACWA unconditionally reserves the right to amend this layout at any time SHOW ENTRY SHOW REGISTRATION ACWA BOOTH REFRESHMENTS OUTSIDE DECK AREA 5
MAXIMISE yourself at the SHOW *ACWA Members and Exhibitors only Sponsorship Packages ensure your company gains additional promotional exposure and include Priority Booth Selection, Naming Rights, complimentary GALA Dinner Tickets, high traffic visibility on the SPONSOR BOARD and on the Big Screens in the Exhibit Hall, pictorial presence in the Official SHOW Program and full promotion on all SHOW documentation pre and post Event Prices include GST 1 x Platinum Sponsor $4,000 Wednesday Morning 1 November Etihad Stadium Welcome Event Theatrette Keynote Speaker and Presentations First Booth Selection Naming Rights to the Official Welcome Event Your company signage displayed at the catering and in the Theatrette Opportunity to place company flyer on each Theatrette seat Your company logo/artwork on the front page of the Show Program Your company logo/artwork displayed on the giant screen in the Exhibition Hall for 2 days on time rotation with other Event sponsors 4 Complimentary tickets to Gala Dinner 1 x Gold Sponsor $3,000 Wednesday Night 1 November Waterfront, Docklands Gala Dinner Second Booth Selection Naming Rights to the Gala Dinner Your company signage displayed at the Gala Dinner Event Opportunity to place company gift at each table setting Your company logo/artwork on the inside front page of the Show Program Your company s logo/artwork displayed on the giant screen in the Exhibition Hall for 2 days on time rotation with other Event sponsors 6 Complimentary tickets to Gala Dinner 6
1 x Silver Sponsor $2,000 Thursday morning 2 November Etihad Stadium Theatrette - Presentations and Speakers Priority Booth Selection Naming Rights for the day to the Theatrette Your company signage displayed at the catering and in the Theatrette Opportunity to place company flyer on each Theatrette seat Your company logo/artwork on half back page of the Show Program Your company s logo/artwork displayed on a giant screen in the Exhibition Hall for 2 days on time rotation with other Event sponsors 2 Complimentary tickets to Gala Dinner 1 x Silver Sponsor $2,000 Thursday afternoon 2 November Exhibit Hall Closing Cocktail Party Priority Booth Selection Naming Rights to the Closing Cocktail Party Your company Signage displayed at the closing cocktail party Your company logo/artwork on half back page of the Show Program Your company s logo/artwork displayed on a giant screen in the Exhibition Hall for 2 days on time rotation with other Event sponsors 2 Complimentary tickets to Gala Dinner Bronze Sponsorship 6 Available $1,250 each Priority Booth Selection Your company logo/artwork on quarter inside back page of the Show Program Your company s logo/artwork displayed on a giant screen in the Exhibition Hall for 2 days on time rotation with other Event sponsors 2 Complimentary tickets to Gala Dinner 7
1 x SHOW LANYARD SPONSOR $1,000 Your company organizes, pays and supplies to ACWA by an agreed date *600 Delegate SHOW Lanyards and 800 Plastic Holders SHOW Lanyards are collected by Delegates at event Registration and must be worn/displayed at all times to gain admittance to the Exhibit Hall and Events Priority Booth Selection **Naming Rights on the Show Lanyards Your company logo/artwork on half back page of the Show Program Your company s logo/artwork displayed on a giant screen in the Exhibition Hall for 2 days on time rotation with other Event sponsors 2 Complimentary tickets to Gala Dinner *exact number to be confirmed by ACWA ** design artwork to be approved by ACWA Note: Exhibitors wear their own company lanyard or the plain generic one supplied by ACWA 1 x BUS Tour SPONSOR $2,000 Your company, together with ACWA Directors, hosts guests on the Bus Priority Booth Selection Naming Rights to the Bus Tour Opportunity to place company flyer on each bus seat Your company logo/artwork on half back page of the Show Program Your company s logo/artwork displayed on a giant screen in the Exhibition Hall for 2 days on time rotation with other Event sponsors 2 Complimentary tickets to Gala Dinner Note: Depending on numbers there could be more than one bus MAINTENANCE WORKSHOP SPONSOR $2,000 Your company hosts the designated Maintenance Workshop area Priority Booth Selection Naming Rights to the Maintenance Workshop Your company Signage displayed at the Maintenance Workshop area Your company logo/artwork on half back page of the Show Program Your company s logo/artwork displayed on a giant screen in the Exhibition Hall for 2 days on time rotation with other Event sponsors 2 Complimentary tickets to Gala Dinner 8
$500.00 Deposit is required to SECURE your Sponsorship And full Balance is due Friday 28 July 2017 Please Tick Sponsorship required Platinum Opening Event Gold Gala Event Silver Theatrette Thursday Silver Closing Cocktail Event Bronze Lanyard Bus Tour Maintenance Workshop Company Name:. Contact name: Mobile: Email:. Remittance Advice Direct Payments can be made to our Bank Account at the ANZ Bank Name: Australian Car Wash Association BSB: 013 326 Account No: 3904-95837 Credit Card: Mastercard or VISA ONLY Card Number: / / / Expiry Date: / CVV: (please print numbers clearly) COMPLETE AND RETURN THIS FORM WITH YOUR PAYMENT TO ACWA 9
DRAFT SHOW PROGRAM showing proposed Event Timing TUESDAY from 1.00 pm BUS TOUR Etihad Stadium Victory Room Exhibitors Set Up Booths with Exhibitor Registration Car wash site tour, Melbourne (Timing and Sites - TBC) WEDNESDAY from 8.00 am ETIHAD Victory Concourse Delegate Registration, Refreshments, Meet and Greet 9.00 am ACWA President Craig Campbell State of Industry Address & AGM 9.40 am Key note Speaker 10.10 am Speaker / presentation 10.30 am Speaker / presentation 10.50 am Speaker / presentation 11.10 am Speaker / presentation 11.30am - 5.30pm Exhibit Hall Open 7.00 pm EVENT Waterfront Docklands Gala dinner Registration pre-dinner drink and canapes 7.30 pm Seated for Gala dinner Dinner Speaker, Awards, Entertainment THURSDAY from 8.30 am 9.20 am Speaker / presentation 9.40 am Speaker / presentation 10.00 am Speaker / presentation 10.20 am Speaker / presentation 10.40 am Speaker / presentation ETIHAD Victory Concourse Delegate Registration, Refreshments, Meet and Greet 11.00 am - 5.00pm Exhibit Hall Open from 3.30 5.00pm from 5.00pm 7.00pm EVENT Exhibit Hall Cocktails and finger food served Exhibitors take down displays And EXPONET dismantles booths 10
SHOW ATTENDANCE To increase Event numbers ACWA has dramatically overhauled the Attendee pricing for the 2017 SHOW. The full breakfast and overpriced and unsatisfactory lunch catering at past events will no longer be supplied. ACWA will host complimentary catering each morning at Registration and there is a SILVER SPONSOR opportunity for the food at the Closing Cocktail Party Event. Also ACWA has arranged for Etihad to open one of the Stadium s cafes for all delegates to purchase their own refreshments and light lunches. All of these measures have enabled ACWA to decrease the SHOW cost for delegates. To further advertise the Show ACWA has purchased an EVENTS software program which will provide on-line registration, a SHOW website and mobile App, as well as continuing to promote via the electronic and quarterly newsletters. Delegates Registration and SHOW Information will be available from April 2017 GALA DINNER is a highlight of the SHOW The 2017 Gala Dinner is being held in the Harbour View Room at the Waterfront, Docklands. This stunning venue boasts amazing views across Victoria Harbour to the city skyline and the floor to ceiling glass along the promenade gives the impression you are sitting on the water. Pre-Dinner drinks and canapes will be served on the Corner Balcony overlooking the Docklands waterfront. The evening features Awards, Special Guests, Dinner Speaker and other surprises. Walking distance to Sebel and Mercure accommodation. 11
ACCOMMODATION and TRAVEL OPTIONS For all your SHOW accommodation and flights and travel requirements see pages 14 to 17 Contact ACWA Supplier Member at Rheom Travel www.rheom.com.au Cath Stone, Mobile 0425 850 059 or email Catherine@rheom.com.au The SHOW organisers are excited to present Australian Car Wash Show 2017 Bigger Better Brighter Bolder than Ever Before and promising the BEST EVENT EVER The ONLY National Car Wash Industry EVENT in Australia Looking forward to promoting your Company in November at the SHOW Fiona Tointon ACWA Events Australian Car Wash Association SHOW questions? Don t hesitate to contact me - Mobile: 0400 070 417 12
ACWA SHOW 2017 General SHOW Terms and Conditions Exhibitors must be financial Australian Car Wash Association supplier members. Exhibitor Identification To ensure access Exhibitors must wear their Show Lanyard at all times during the bump in, two days of the Show and bump out as well as at the Social Events. Exhibitors must not assign, sublet or apportion space to any other person or entity without prior written consent of the ACWA Show Management. Exhibitors should not exhibit, advertise, or offer for sale products or services other than those manufactured or sold by it in the regular course of business. No Exhibitor may display products or services for his company outside the confines of his assigned booth space in Exhibit Hall. No competing activities or events may be organised by Exhibitors during the Show which may distract attendees from the Show, without express written permission of ACWA. Canvassing or attempting to make sales and/or distributing materials at the Show by anyone representing or connected with a non-exhibitor is strictly forbidden; any person doing so will be promptly ejected. Photography, sound recording or videoing other than by official ACWA photographers or an Exhibitor taking photographs of their own Booth is prohibited; any person doing so will be asked to delete the footage and hand over the equipment involved. Definition of included delegates included delegates can only be permanent employees of the Exhibitor or representatives of the Manufacturer for whom the Exhibitor distributes. Where two or more Australian supplier members would like to have adjoining booths or on open shared booth they can do so but must register and will be invoiced as two separate entities. For instance, two members may have a preferred but not exclusive relationship in the supply of their products. A dog-wash supplier may recommend certain wash chemicals and cloths and want the two exhibitor booths to be adjoining. Each company books and registers for the booth size that suits their individual product list requirements and is invoiced by ACWA for that space. The two exhibitors will be allocated adjoining booths and when they are being built can leave out the partition walls so that it is an open, joined space but from ACWA s perspective they are still two individual and separate exhibitors, with the relevant number of included permanent employee delegates allowed for each. The only exception to this rule is where a manufacturer with Australian distributor(s) and/or installers has supported ACWA by becoming a member in their own right. All the companies involved must be supporting and promoting the same product as part of an exclusive chain of supply. In this case, where such a manufacturer member joins up with the Australian distributor(s) of his product, then they can share a joint booth, which must be at least a double, and must be named and displayed as the supplier/exhibitor of that product. For instance, an equipment supplier member shares a triple booth with his Australian distributor member(s). Even though two or more members are involved, ACWA will treat this as one triple booth and will invoice accordingly dividing the payment between the members involved as required. Again, the included delegates must be permanent employees or contractors of one or other of the members involved. Once Registration Paperwork is received and payment processed all Exhibitors will receive a copy of SHOW EXHIBITING GUIDELINES 13
Personal Details All reservations must match the name and spelling as appears on your passport. For this reason we need to sight your passport upon booking. Please note that your passport must also have at least six months validity on it from the date of your return. Title Surname Given Names Contact Details Address Home Phone Business Phone Mobile Email Membership Airline Frequent Flyer Number Pin Hotel Member Number ACWA Membership Number Flight Requirements (If Applicable) From To Date From To Date Preferred Airline Class of Travel 14
Payment Details Credit Cards will not be charged unless authorised by the Card Holder. Credit Card Number Cardholder Name Expiry Date CVV Number NB: additional credit card fees apply - 1.5% Visa / Mastercard, 2.5% Diners Card 3% AMEX Rheom Travel has collected personal details from you required to complete financial aspects of the booking. In certain instances your personal credit card details may be forwarded to a third party to complete the transaction. Your credit card details will be kept with a record and details of your booking. Consent and Acknowledgement I/We the clients, consent to the collection, use and storage of our personal information as detailed above. I/We acknowledge that we have received a copy for our records. I/We authorise the above credit card to be charged Signature Date Booking Requirements Please complete Booking Form and email or fax to Catherine Stone at Rheom Travel. Alternatively you can log onto www.rheomtravel.com.au and go to the ACWA Convention Link on our website to receive instant confirmation. Catherine Stone catherine@rheomtravel.com.au Suite 8 / 935 Station Street Phone: 03 9899 5366 Box Hill North, VIC Fax: 03 9899 5377 Melbourne, 3129 For all details regarding the Registration for the Expo, contact Australian Car Wash Association: Fiona Tointon: Web: www.acwa.net.au E: contact@acwa.net.au M: 0400 070 417 15
The Sebel Docklands 18 Aquitania Way, New Quay, Docklands, Melbourne Tel: +61 3 9461 7500 reservations@sebeldocklands.com.au 4.5 Star Property Breakfast additional at $23 per person per day Select Room Bedding Nightly Check In Check Out No. of Type Configuration rate Guests [ ] 1 Studio Room 1 x King Bed $189.00 / / / / [ ] 1 Bedroom King Deluxe Room [ ] 2 Bedroom 1 Bathroom [ ] 2 Bedroom 2 Bath Room Waterview 1 x King Bed $230.00 / / / / 1 x Queen Bed $315.00 / / / / and 1 x King Bed 2 x King Beds $345.00 / / / / By Road 15 minutes from the airport, 5 minutes to the CBD. Melway Reference: 2E E3 F3 Distance Hotel to Etihad Stadium 550m, 7 min Walk The Sebel Docklands Premier Apartments allocates one secure, undercover car park per apartment at a fee of $20.00 per night. For guests requiring more than one space, there is ample parking at a flat rate of $15 at NewQuay public car parks conveniently located nearby. For guests checking in with a vehicle, a temporary carpark is available, located at the corner of Saint Mangos Lane and Docklands Drive. Please leave your luggage in your car as you will be redirected to your dedicated car space after check-in. 16
Grand Mercure Docklands Apartments 2-4 Marmion Place, Docklands, Melbourne Telephone: 61 (0)3 9641 7500 reservations@grandmercuredocklands.com.au 4.5 Star Property Breakfast additional at $23 per person per day Select ALL APARTMENTS Bedding Configuration Nightly rate Check In Check Out No. of Guests [ ] 1 Bedroom 1 Queen Bed $230.00 / / / / [ ] 2 Bedroom 1 Bathroom 2 x Double Bed $305.00 / / / / [ ] 2 Bedroom 2 x Queen Beds $325.00 / / / / 2 Bathroom Waterview [ ] 3 Bedroom 1 x Queen, 2 x Double Bed Waterview $399.00 / / / / Distance Hotel to Etihad Stadium 550m, 7 min Walk From Melbourne Tullamarine Airport, take Tullamarine Freeway towards the city. Take the Footscray Road exit, turn left into Footscray Rd, then turn right into Docklands Drive. Take the first left into Aquitania Way. Reception is located in the Sebel Foyer. Please leave your car parked temporarily and collect keys at reception. Please note that tolls apply on the Citylink section of the Tullamarine Freeway, refer to signage. Undercover parking is available at a fee of $20 per night. There is one space available per apartment. 17