Attending the 2018 Annual General Meeting Dear Member Annual General Meeting 10.30am on Saturday 20 October 2018 in Swindon I hope that you will be able to join us for this year s AGM which is being held at STEAM, the Museum of the Great Western Railway, here in Swindon. All the information about the AGM, including your voting papers, is on its way to you please look out for the red booklet which accompanies your autumn magazine pack and remember to vote before 11.59pm on 12 October. As always, we ll be reserving as much time as possible for members questions. We hope this will enable most of your questions to be answered on the day and for wider discussion on the topics raised. The meeting will start at 10.30am and, after pausing for a lunchbreak in the main hall, we plan to close by approximately 2.45pm. If you have a question you would like to ask at the meeting you can put it to us on the day or send it to me in advance. We find it is helpful to other members if questions can be as succinct as possible. It is also helpful to know whether you will be with us in the hall or watching online so perhaps you would let us know if and how you are planning to join. Questions can be submitted by post to me at Heelis, Kemble Drive, Swindon, SN2 2NA, or by email to agm@nationaltrust.org.uk. If a question submitted in advance or via the webcast is not answered on the day a formal response will be provided shortly after the meeting. You can join in with the live webcast and webchat and send in a question to our team in the hall see our website for this and other information about the meeting at www.nationaltrust.org.uk/agm. I hope you enjoy the AGM. Best wishes Paul Boniface The Secretary 1
Outline programme Please note that timings are approximate and the order of items may change on the day. 09:30 Doors open at STEAM Registration Refreshments and displays 10:30 Morning session Welcome and introduction from the Chair, Tim Parker Hear from the Director-General, Hilary McGrady Members questions Adoption of the annual report and accounts and appointment of the auditors Result of the ballot for the election of Council members Result of the ballot for the election of Appointing Bodies to the Council 12:30 Lunch served in the main hall 13:15 Afternoon session Members resolution about the use of barbed wire on National Trust properties What we are doing for nature Voting results on the members resolution 14:45 (approx) Close 2
Getting to the AGM By rail: to Swindon railway station. A taxi rank is available outside. The venue is approximately 10-15 minutes walk from the station. Turn right out of the station forecourt and follow Station Road until you reach the Great Western Underpass. Turn right into this pedestrian walkway and follow the marked route. Swindon station is 5-7 minute walk to this pedestrian tunnel opposite Emlyn Square. By car from the motorway (south): Exit the M4 at Junction 16 and follow the signs north for Swindon. Look for the brown information signs for the Outlet Centre, Heelis, STEAM and the North Car Park. See parking below. By car from the north: Via Cirencester follow the A419 and take the A4311 to Swindon. Via Oxford follow the A420 and take the A4312 to Swindon. Follow the signs for Swindon. Follow the brown road signs for the Outlet Centre, STEAM and the North Car Park. See parking below. Parking: Free parking will be available at the North Car Park, across the road from STEAM and Heelis. Please obtain your exit ticket when registering at the AGM. Disabled parking: Free car parking will be available at the front of the STEAM Museum for Blue Badge holders. For queries about this facility please contact Museum administration on 01793 466637.
STEAM Museum and Heelis STEAM Museum The museum is located adjacent to our Central Office, Heelis, and a 10-15 minute walk from Swindon railway station. STEAM Museum 01793 466646 Fire Fly Avenue www.steam-museum.org.uk Kemble Drive Swindon SN2 2TA The museum is housed in a beautifully restored Grade II railway building in the heart of the former Swindon railway works. It tells the story of the men and women who built, operated and travelled on the Great Western Railway God s Wonderful Railway a network that, through the pioneering vision and genius of Isambard Kingdom Brunel, was regarded as the most advanced in the world. Heelis home of the National Trust Our café and shop will be open from 9:00 to 17:00 on Saturday 20 October. Assistance dogs are welcome inside both venues. Pets are not permitted. Pre-registration, refreshments and lunch Pre-registration Please let us know you are joining us for the AGM by using the form available at the end of this information. Or you can email us at agm@nationaltrust.org.uk. Breakfast Refreshments will be available to purchase at Heelis before the AGM starts see opening times above. A selection of snacks and hot and cold drinks will also be available to purchase inside the Steam Museum once you have made your way through registration. Lunch at STEAM Due to the shorter nature of the lunch break, a selection of sandwiches and light refreshments will be served free of charge in the main hall. Please let us know if you have any special dietary requirements when returning your registration form. Afternoon tea at Heelis Why not pop into Heelis after the AGM for afternoon tea see opening times above. 4
Registration Registering for the AGM helps us to plan for the event. You can register by any of the following methods: when voting by post or online by emailing us at agm@nationaltrust.org.uk completing and returning the following registration form Please remember to bring your membership card with you when you come to the AGM. Forename Surname Membership Number Address If you have any special dietary requirements for the lunch arrangements please tell us here: Forename Surname Membership Number Address If you have any special dietary requirements for the lunch arrangements please tell us here: Please send or email this information to AGM, National Trust, Heelis, Kemble Drive, Swindon, SN2 2NA agm@nationaltrust.org.uk 01793 817663 5