Sponsorship Prospectus International Convention Centre, Sydney 7-9 September 2017 http://www.apac17.org.au/
Welcome Following on from the success of the Asia Pacific Autism Conferences held every second year over the last eight years beginning in Sydney in 2009, the Asia Pacific Autism Conference 2017 (APAC 17) returns to Darling Harbour, Sydney to the new International Convention Centre. The conference provides a tremendous opportunity to bring together members of the international autism community from across Australia, this region and from around the world in this wonderful new venue. The Australian Advisory Board on Autism Spectrum Disorders is the conference convenor and the hosting organisation for APAC 17 is Autism Spectrum Australia (Aspect). Growing with autism is the conference theme, reflecting the shift in autism research and practice to look beyond the early childhood and school years and focus on the whole lifespan for people on the spectrum. The conference brings together people on the spectrum and their family members, service providers, researchers and policy makers as one community, so that people on the spectrum can realise potential and achieve their very best. We have sixteen keynote speakers already committed to speaking at APAC 17 including Dr Peter Vermeulen from Belgium and Dr Barry Prizant, Professor Samuel Odom and Associate Professor Stephen Shore all from the USA. The keynote speakers represent many of the voices in the autism community including people on the spectrum, family members, researchers and practitioners. A number of sponsorship and exhibition opportunities are outlined in this prospectus we have something for all levels of involvement. The Trade Exhibition is designed to ensure maximum exposure in a high traffic area at the conference venue where delegates will gather for catering breaks. The APAC 17 Organising Committee appreciates your consideration of support and looks forward to welcoming you to the Asia Pacific Autism Conference in September 2017. Adrian Ford, Chair, APAC 17 Organising Committee, and CEO Autism Spectrum Australia (Aspect) Host of APAC 17 Autism Spectrum Australia (Aspect), Australia s largest not-for-profit autism-specific service provider. Conference Convenor Autism Advisory Board on Autism Spectrum Disorders, the national peak body advising the Australian government on issues affecting people on the autism spectrum and their families. Conference Organisers With over 15 year s experience in managing conferences in the association sector, Think Business Events brings its wealth of expertise and knowledge to the role of the professional conference organiser for APAC 17. www.apac17.org.au
Delegates attending The 2017 Conference will attract delegates from various platforms in the industry. We are anticipating up to 2,000 delegates attending APAC 17. People on the autism spectrum Family members and carers Disability service providers Advocates Researchers Teachers and educators Allied health professionals Employers and employer groups Policy makers Program September 7, Thursday September 8, Friday September 9, Saturday Venue International Convention Centre (ICC) Sydney Darling Dr, Darling Harbour NSW 2000 (+61) 2 8297 7600 www.iccsydney.com Opened in December 2016, ICC Sydney will be Asia Pacific s premier integrated convention, exhibition and entertainment precinct, underlining Sydney s place as one of the world s most desirable meeting and event destinations and providing the ideal platform to collaborate and innovate. For accommodation and meeting room enquiries, please contact the Conference Office: Think Business Events (+61) 2 8251 0045 apac17@thinkbusinessevents.com.au Why you should sponsor or exhibit? Keep your delegates informed of the latest advancements in practice, supports and industry trends. APAC 17 will provide a valuable environment for networking with delegates and key decision makers and showcase your services, supports and resources. Benefits Strengthen your profile in the sector Expand your network Showcase your practice, products, services face to face Meet key decision makers/influencers Generate new leads Brand exposure Access to targeted audience The gateway to Australia, cosmopolitan Sydney is one of the world s most vibrant, innovative and beautiful destinations. Sponsorship Prospectus
Sponsorship opportunities Features at a glance Platinum Sponsor (Exclusive opportunity) Gold Sponsor Silver Sponsor Bronze Sponsor Exhibition only Acknowledgement and Branding Opportunities Logo branded on the conference lanyards Naming rights to the Welcome Reception Logo branded on the conference satchel Naming rights to one lunch break of your choice Naming rights to one poster session Naming rights to one conference tea break of your choice Logo on onsite signage at the conference venue Prominent Medium Small Small Logo with link to your homepage on conference website Logo acknowledged as sponsor in the conference handbook and any conference printed material Company logo on plenary room opening title slides Company bio listed in the conference handbook 250 Words 150 Words 50 Words 50 Words Registrations and Networking Opportunities Conference registration (inc. Welcome Reception) 6 4 2 2 Additional Welcome Reception 4 2 2 2 Exhibition and Advertising Opportunities NUmber of exhibition booths 2 (3m x 6m) 2 (3m x 6m) 2 (3m x 6m) 1 (3m x 3m) Exhibition booth selection based on order of application Advertisement in the conference handbook First priority Full page colour Second Full page colour Half page colour Push notification in the app 3 2 1 1 Logo and rotating advertisement/banner within the conference app Satchel insert 1 1 1 1 Delegate list Half page colour 2 (No access to sessions) COST $ (AUD) INCLUSIVE OF GST P.O.A $30,000 $20,000 $10,000 3m x 3m - $3,500 or $3750 after May 31 3m x 6m $6,700 or $7,000 after May 31 www.apac17.org.au
Sponsorship packages Platinum Sponsor Investment: POA (Exclusive opportunity) Entitlements: Acknowledgement and branding opportunities Logo branded on the conference lanyards Naming rights to the Welcome Reception Includes: Opportunity for a 5 min opening address Verbal acknowledgement by the MC during the Welcome Reception Opportunity to place up to four (4) pull up banners at the Welcome Reception (banners provided by sponsor) Tent cards with sponsors logo placed on the catering trays Sponsor logo featured prominently in the conference handbook 250-word company description in the conference handbook Company logo on conference website and hyperlink to sponsor homepage Prominent company logo on any conference marketing printed materials Prominent company logo on conference signage Company logo on plenary room opening title slides Registrations and networking opportunities Six (6) x full conference registrations Four (4) x additional Welcome Reception tickets Delegate database (only delegates who opt to have their details on the database) Exhibition and advertising opportunities Priority selection on exhibition booth space 3m x 6m full shell scheme exhibition booth Full page colour advertisement in conference handbook Opportunity for three (3) Push notification in the app Logo and rotating advertisement/banner within the conference app (sponsor to provide advertisement) One (1) satchel insert Gold Sponsor Investment: $30,000 AUD (includes GST) Entitlements: Acknowledgement and branding opportunities Logo branded on the conference satchel Naming rights to the selected lunch break of your choice Includes: Sponsor logo featured prominently at refreshment tables at the selected lunch only Opportunity to place a pull up banner during the selected lunch break (sponsors provide) Tent cards with sponsors logo placed at the catering stations Opportunity to distribute flyers and leaflets by event staff during the sponsored break (flyers and event staff to be provided by sponsor) 150-word company description in the conference handbook Company logo on conference website and hyperlink to sponsor homepage Company logo in handbook and on any conference marketing printed materials Company logo on conference signage Company logo on plenary room opening title slides Registrations and networking opportunities Four (4) x full conference registrations Two (2) x additional Welcome Reception tickets Delegate database (only delegates who opt to have their details on the database) Exhibition and advertising opportunities Priority site selection on exhibition booth (after Platinum Sponsor) 3m x 6m full shell scheme exhibition booth Full page colour advertisement in conference handbook Opportunity for two (2) Push notification in the app Logo and rotating advertisement/banner within the Conference app (sponsor to provide advertisement) One (1) satchel insert
Silver Sponsor Investment: $20,000 AUD (includes GST) Entitlements: Acknowledgement and branding opportunities Naming rights to one poster session (shared if more than one (1) sponsor on the same session) of your choice Includes: Opportunity to place pull up banners during the selected poster session (sponsors provide) Sponsor logo featured in the conference handbook 50-word company description in the conference handbook Company logo on conference website and hyperlink to sponsor homepage Company logo on any conference marketing printed materials Company logo on conference signage Registrations and networking opportunities Two (2) x full conference registrations Two (2) x additional Welcome Reception tickets Delegate database (only delegates who opt to have their details on the database) Exhibition and advertising opportunities 3m x 6m full shell scheme exhibition booth Half page colour advertisement in conference handbook Opportunity for one (1) Push notification in the app One (1) satchel insert Bronze Sponsor Investment: $10,000 AUD (includes GST) Entitlements: Acknowledgement and branding opportunities Naming rights to one selected tea break Includes: Sponsor logo featured prominently at refreshment tables at the selected break only Opportunity to place pull up banners during the selected poster session (sponsors provide) Sponsor logo featured in the conference handbook 50-word company description in the conference handbook Company logo on conference website and hyperlink to sponsor homepage Company logo on any conference marketing printed materials Company logo on conference signage Registrations and networking opportunities Two (2) x full conference registrations Two (2) x additional Welcome Reception tickets Delegate database (only delegates who opt to have their details on the database) Exhibition and advertising opportunities 3m x 3m full shell scheme exhibition booth Half page colour advertisement in conference handbook Opportunity for one (1) Push notification in the app One (1) satchel insert Exhibition Opportunities $AUD (includes GST) Exhibition full booths: Early bird (Before 31 May 2017) 3m x 3m full shell scheme booth $3,500 3m x 6m full shell scheme booth $6,700 Standard rate (After 31 May 2017) 3m x 3m full shell scheme booth $3,750 3m x 6m full shell scheme booth $7,000 Includes: Fascia signage 2 spot electrical spot lights Standard 4-amp power per stand Two (2) x exhibitor registration passes (Includes catering and Welcome Reception but no access to sessions) Discounted rates for conference registrations at $500 Logo listed as exhibitor on the conference website with link to your company page Advertisement Opportunities $AUD (includes GST) Conference handbook advertisement Full page colour $5,000 Half page colour $3,000 Quarter page colour $1,600 www.apac17.org.au
Sponsorship opportunities overview Acknowledgement and Branding Opportunities Platinum Sponsorship Price $AUD (inc. GST) $P.O.A Gold Sponsorship $30,000 Silver Sponsorship $20,000 Bronze Sponsorship $10,000 Exhibition booths full shell scheme (Before 31 May 2017) Exhibition booths full shell scheme (After 31 May 2017) 3m x 3m - $3,500 3m x 6m - $6,700 3m x 3m - $3,750 3m x 6m - $7,000 Full page colour advertisement $5,000 Half page colour advertisement $3,000 Quarter colour advertisement $1,600 To confirm your booking, you MUST complete the online form from the link provided: www.apac17.org.au/registration.php Please click here to access the online form directly If the above link does not work, you can copy and paste the address below to your internet browser or you can access the form via the conference website. https://app.certain.com/profile/form/index.cfm?pkformid=0x249728560c6
BOOKING TERMS AND CONDITIONS The term Conference Organiser refers to Think Business Events Pty Ltd and includes associations, corporate and government bodies who have engaged Think Business Events as their representative. The term exhibitor includes any person, firm, company or corporation and its employees and agents identified in the Booking Form or other written request for exhibition space. Goods and Services Tax (GST) at 10% is applicable to all goods and services offered by the conference. All prices listed in the Sponsorship Prospectus are in Australian Dollars and includes GST. 1. A signed Booking Form is required to allocate sponsorship and exhibition booth/s. 2. Sponsorship/Exhibition booths/space will be allocated on a first come basis, as close as possible to the desired location. Payment does not have to accompany the Booking Form. 3. Upon receipt of signed booking form, the Conference Organiser will confirm entitlements in writing and forward acknowledgement of receipt, together with a tax invoice. 4. The deposit will be 50% of the full amount and payment is due 14 days from date of invoice. After this time, the space will be available for sale to another company. 5. The balance of the full amount will be due at a date specified on invoice by the Conference Office and must be paid prior to the conference start date. NO exhibitor shall occupy allocated exhibition space until all monies owing are paid in full. 6. All amounts are payable in Australian dollars. Cheque/ direct deposits must be made payable to APAC 17 and forwarded to the address below. Credit card payments will incur a 2% service fee. 7. All payments must include 10% Goods and Services Tax component. 8. Acceptance of sponsorship and exhibition offers is at the discretion of the organising committee. 9. The Conference Organiser agrees to promote the exhibition to maximise participation. 10. Cancellation Policy: In the event of a cancellation, the sponsor/exhibitor must submit the request in writing to the Conference Organiser. A fee of 50% of total fees applies for cancellations prior to Friday 4 August 2017. No refunds will be made for cancellations after this date. After bookings have been confirmed and accepted, a reduction of the sponsorship package is considered a cancellation. 11. Sponsors/Exhibitors are not permitted to assign, sublet or apportion the whole or any part of their package/ booked space unless prior consent in writing from Conference Organisers is provided. 12. Privacy Statement: In order to assist with your participation, your organisation and contact details may be shared with suppliers and contractors, and be included in the participant lists and for the information distribution in respect to other related events organised by Think Business Events Pty Ltd. If you object to your details being shared, please inform the Conference Organiser APAC17@thinkbusinessevents. com.au 13. Any event that conflicts with APAC 17 is not permitted without prior approval from the Organising Committee. All functions and events that coincide with the APAC 17 Conference must seek approval through the Conference Organiser. 14. Major Sponsors must choose options by Friday 3 March 2017 or options will be open to other sponsors/ exhibitors 15. All exhibitors must produce a valid Insurance Certificate of currency for the period of the exhibition and this must be submitted to the Conference Organiser by Friday 4 August 2017. 16. The Conference Organiser reserves the right in unforeseen circumstances to amend or alter the exact site of the location of the stand and the exhibitor undertakes to agree to any alteration to the site or the space reallocated by the Conference Organiser. 17. The Conference Organiser reserves the right to change the exhibition floor layout if necessary. 18. The Conference Organiser may shorten or lengthen the duration of the exhibition and alter the hours during which the exhibition is open. 19. The Conference Organiser agrees to provide the exhibitor with an Exhibitor Manual prior to the exhibition for the purpose of communicating required actions on the part of the exhibitor. 20. The Conference Organiser reserves the right to refuse any person including exhibitor staff, representatives, visitors, contractors and/or agents entry to the exhibition if they do not hold a conference name badge. 21. The Conference Organiser will specify conditions relating to the movement of goods and displays, prior, during and after the exhibition. 22. The Conference Organiser will arrange security onsite during the period of the exhibition but will accept no liability for loss or damage. 23. The Conference Organiser will not be liable and makes no guarantee of the number of visitors to the www.apac17.org.au
exhibition. Equally the Conference Organiser will not be accountable for the level of commercial activity generated. 24. The exhibitor must comply with all the directions/ requests issued by the Organiser including those outlined in the Exhibitor Manual. 25. The exhibitor will not display an exhibit in such a manner as to obstruct or affect neighbouring exhibitors. This includes blocking or projecting light, impeding or projecting into aisles or neighbouring exhibition spaces. 26. The exhibitor agrees to adhere to all APAC 17 Conference venue rules and regulations. 27. The exhibitor acknowledges that the Conference Organiser has a preferred freight forwarder and agrees to comply with all instructions relating to delivery times. If an alternate freight forwarder is engaged, the exhibitor acknowledges that the Conference Organiser will not be able to provide assistance in tracking lost deliveries. 28. The exhibitor agrees that the Conference Organiser will not be liable for any goods rejected by the venue, lost or damaged prior to the delivery date specified. 29. Official contractors will be appointed by the Conference Organiser to undertake stand construction and freight forwarding plus supply furniture, electrics and IT equipment. This is for insurance and security reasons. 30. Discounts for any entitlements not used or required will not be provided. 31. The exhibitor will submit plans and visuals of custom designed exhibits to the Conference Organiser by no later than Friday 4 August 2017. Exhibitors failing to do so may be denied access to the exhibition to build or may be requested to cease building. Conference Office: Think Business Events Phone: +61 2 8251 0045 Fax: + 61 2 8251 0097 Email: APAC17@thinkbusinessevents.com.au Website: www.apac17.org.au For further information, please contact the Conference Office, or visit the conference website
Key Dates Super early bird opens 1 October 2016 Call for Papers opens 1 December 2016 Super early bird closes 8 December 2016 Early bird opens 9 December 2016 Call for Papers closes 22 Feb 2017 Authors notified 3 May 2017 Early bird closes 1 June 2017 Conference 7 9 September 2017