Citrus County, FL Map Modernization Scoping Meeting

Citrus County, FL Map Modernization Scoping Meeting Lecanto Government Complex April 26, 2007

Definition Flood A general and temporary condition of partial or complete inundation of two or more acres of normally dry land areas or of two or more properties from (1) overflow of inland or tidal waters (2) unusual and rapid accumulation or runoff of surface waters (3) mudflows caused by flooding

National Flood Insurance Program (NFIP) Reduce loss of life and property caused by flooding; Reduce rising disaster relief costs caused by flooding, and; Make Federally-backed flood insurance coverage available to property owners

1968 National Flood Insurance Program Three basic components Hazard I.D. Flood Insurance FPM educate

Flood Maps Allow You to: Identify the Special Flood Hazard Area; Identify the location of specific property; Identify the magnitude of flood hazard, and; Locate regulatory floodway

Who Uses Flood Maps? Private citizens; Insurance Agents; Real Estate Professionals; Lending Institutions; and Government Officials.

Importance of Flood Hazard Information With a Flood Insurance Rate Map: Map users can make prudent siting, design, and flood insurance purchase decisions, and; Communities can administer sound floodplain management programs.

Effective Studies Citrus County (unincorporated areas) FIS Report dated Feb 15, 1984 29 panels Most FIRM panels dated Aug 15, 1984, with 3 panels revised Nov 6, 1998 City of Crystal River FIS Report dated Feb 15, 1984 2 FIRM panels dated Aug 15, 1984 City of Inverness FIS Report dated May 17, 1982 2 FIRM panels dated May 17, 1982

Background SWFWMD is a FEMA CTP SWFWMD presents projects to FEMA for joint funding of new FIS in Mapping Activities Statement If project helps meet FEMA goals - FEMA funding approved

Benefits of Combined Watershed/FEMA Studies SWFWMD and Community can determine study methods Combining funds from multiple sources produces more studies covering more areas SWFWMD and Community have input into Map format Flood Elevations and models used by SWFWMD will match FEMA maps & models

Flood Insurance Study Process Pre-Scoping & Information Search Scoping Meeting Topo Development & Field Survey Watershed Study Quality Control Reviews Floodplain Mapping Quality Control &Technical Support Data Notebook Preliminary DFIRMs Review Period Final DFIRMs Become Effective

Scoping Meeting Gather Community Data Present Summary of Information Search Assess Flood Mapping Needs Identify study needs Problems with effective flood maps Flooding problems on unstudied streams High water mark information Existing or planned projects (flood control) Other flood studies performed New or planned major development

Results of Scoping Process List of watersheds to be studied Types of studies to be performed List of available data sets Permit locations LOMR locations GIS Data

Team Members Citrus County City of Inverness City of Crystal River Southwest Florida Water Management District (SWFWMD) Federal Emergency Management Agency (FEMA) National Service Provider (Michael Baker, Jr., Inc.) SWFWMD Consultants Watershed Concepts DRMP EDT Taylor Engineering Jones Edmunds & Associates Brown & Caldwell

Current Study Projections

Base Map Countywide Digital FIRM Production will be based on the following: Based on the best available digital orthophotography Local GIS data for streams, political boundaries, and roads may be used to supplement the DOQs

Current FIRM Base Data Standards

New DFIRM Base Data Standards Ortho Base Map The New DFIRM Standard 2 Color Map B&W orthos only No Street Centerlines Based on new imagery

Example Florida-modified DFIRM

Map Body Junctions & Reaches Junctions Reaches

Map Body Watershed Boundaries Watershed Labels Watershed Boundary

Map Body Stillwaters to 0.1 ft

Example Florida-modified DFIRM

Legend Additions

Example Florida-modified DFIRM

CTP Note

Panel Locator Information Panel Locator Diagram Watershed Information

Panel Locator Diagram

Watershed Information

DATUM CONVERSION SCHEMATIC Assuming Sample -1.2 datum shift from NGVD 29 to NAVD 88 NGVD 29 NAVD 88 2.2 NGVD 29 1.2 NGVD 29 0.2 NGVD 29-0.8 NGVD 29 1 NAVD 88 0 NAVD 88-1 NAVD 88-2 NAVD 88 Lowest Floor 1.2 NGVD 29 = Lowest Floor 0 NAVD 88

Preliminary FIS Distribution Preliminary DFIRM and FIS Preliminary Transmittal Letter Preliminary SOMA

Sample SOMA

Post-preliminary Processing (PPP)

Post-Preliminary Preliminary Process Time frames may vary from study to study 1.0 Preliminary FIS/FIRM 2.0 Preliminary DFIRM Community Coordination Meeting 3.0 Appeals Period (90 days) 4.0 Letter of Final Determination 5.0 Compliance Period (6 Months) 6.0 Effective FIS/FIRM Distribution X 1 2 3 4 5 6 7 8 9 10 11 12 OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP

Map Modernization and the Post-Preliminary Preliminary Process 1.0 PRELIMINARY FIS/FIRM 1.1 OUTREACH/COMPLIANCE PLAN 1.2 PRELIMINARY SOMA 1.3 SUBMIT PRELIMINARY DFIRM Preliminary FIS/FIRM Preliminary DFIRM Community Coordination Meeting Appeals Period Letter of Final Determination Compliance Period Effective FIS/FIRM Distribution

Map Modernization and the Post-Preliminary Preliminary Process 2.0 DFIRM COMMUNITY COORDINATION MEETING 2.1 ARRANGE MEETING(S) 2.2 PROVIDE OUTREACH MATERIALS 2.3 CONDUCT MEETING Preliminary FIS/FIRM Preliminary DFIRM Community Coordination Meeting Appeals Period Letter of Final Determination Compliance Period Effective FIS/FIRM Distribution

Map Modernization and the Post-Preliminary Preliminary Process 3.0 APPEAL PERIOD 3.1 PUBLISH BFE NOTICE 3.2 PROCESS APPEALS 3.3 RESOLUTION OF APPEALS/PROTESTS 3.4 SCHEDULE REVISED PRELIMINARY Preliminary FIS/FIRM Preliminary DFIRM Community Coordination Meeting Appeals Period Letter of Final Determination Compliance Period Effective FIS/FIRM Distribution

Definitions of Appeals and Protests Appeal - refuting the proposed BFEs by submitting data to show that the BFEs are scientifically or technically incorrect (submission of a new hydrologic or hydraulic model). Protest - an objection to the Preliminary DFIRM and FIS that does not involve the proposed BFEs; protests will generally involve changes to floodplain boundary delineations, corporate limits, and roads.

Submitting Appeals and Protests All appeals and protests should be submitted to the community. The community should review each appeal/protest to determine if they support the information being submitted. The community will then forward all appeals/protests to the SWFWMD or District Consultant

Appeal and Protest Resolution Schedule Initial processing and acknowledgment of the appeal or protest submittal Perform technical review of the submittal Request additional data if necessary Prepare resolution letter and/or revised DFIRM and FIS Report

Acknowledging Appeals and Protests After the initial review of all appeal and protests: prepare and send acknowledgement letters to the CEO (copy the appellant/protestor) verifying that an appeal/protest has been received and is being reviewed. If the submittal can be considered an appeal, then an appeal acknowledgment letter (175 A) is prepared. If the submittal does not qualify as an appeal, then a protest acknowledgment (175 P) letter is prepared.

Technical Review of Appeals and Protests After a technical review of the submittal it may be determined that additional supporting data is required. If additional supporting data is required, a letter requesting additional data is prepared and sent. The letter specifies a 30 day period to submit the data. If the data is not received within 30 days, then the appeal or protest will be resolved on the basis of data already received.

Appeal Analyses If an appeal resolution results in changes to the DFIRM and FIS Report, then an appeal resolution letter and revised DFIRM and FIS Report are prepared and sent to the CEO and all appellants. If the appeal resolution does not result in changes to the DFIRM and FIS Report, then, the appeal resolution letter informs the CEO and all appellants that the DFIRM and FIS Report will not be changed and the reasons why no changes will be made. The appeal resolution letter enumerates the issues raised by the appeal and discusses the procedures used to evaluate and resolve the issues. All resolutions should be reviewed by FEMA prior to being issued. The community will have 30 days to review and comment on the appeal resolution.

Protest Analyses If a protest resolution results in changes to the DFIRM and FIS Report, then a protest resolution letter and revised DFIRM and FIS Report are prepared and sent to the CEO and all protesters. If the requested changes can be incorporated during the final printing processing or no changes are made, the Letter of Final Determination (LFD) can be revised to include a brief description of the changes made or the reasons that no changes were made. The community will have 30 days to review and comment on the protest resolution.

Resolution of Appeals and Protests FEMA will provide the community with a 30-day review period of the resolution letter and revised DFIRM and FIS Report If no comments are received during the comment period and all appeals and protests have been resolved, the Letter of Final Determination (LFD) is issued.

Map Modernization and the Post-Preliminary Preliminary Process 4.0 LETTER OF FINAL DETERMINATION 4.1 LFD VERIFICATION 4.2 FINAL SOMA 4.3 PREPARE LFD 4.4 NOTIFY LOMA/LOMR STAFF 4.5 PUBLISH FINAL RULING Preliminary FIS/FIRM Preliminary DFIRM Community Coordination Meeting Appeals Period Letter of Final Determination Compliance Period Effective FIS/FIRM Distribution

Processing the LFD FEMA issues the LFD when the 90-day appeal period ends, all appeals and protests have been resolved, and all follow-up actions are taken. There are two LFD dates per month except for March in which there are three. FEMA schedules these dates in advance. If a RMC or mapping partner is funded through post preliminary processing for a study they will be responsible for preparing the LFD and Final Summary of Map Actions (SOMA) for the affected communities. The NSP will be responsible for reviewing and distributing all LFDs and Final SOMAs

Final SOMA The SOMA is a list that contains all LOMCs that are affected by the reprinting of the DFIRM for a specific community. If a SOMA is required for a community, it is sent with the LFD to inform the community and local citizens of the status of each LOMC. The final SOMA is prepared by following the same steps used to prepare the preliminary SOMA. Unlike the preliminary SOMA the final SOMA will show the date that the DFIRM becomes effective.

Distribution of the LFD The LFD is sent to the community CEO, floodplain administrator, the State NFIP coordinator, and the FEMA Regional office. The LFD notifies all users that the BFEs are considered final. The compliance period (6 months) is also initiated when the LFD is issued. The Effective date of the DFIRM is set by the LFD.

Distribution of the LFD, cont. The LFD letter will inform the community what level of regulations are required under 60.3 of the NFIP The NSP has an outreach team to help communities update their ordinances early in the study process

Regulation Levels a) When the Administrator has not defined the special flood hazard areas within a community, has not provided water surface elevation data, and has not provided sufficient data to identify the floodway or coastal high hazard area, but the community has indicated the presence of such hazards by submitting an application to participate in the Program (b) When the Administrator has designated areas of special flood hazards (A zones) by the publication of a community's FHBM or FIRM, but has neither produced water surface elevation data nor identified a floodway or coastal high hazard area

Regulation Levels, cont. (c) When the Administrator has provided a notice of final flood elevations for one or more special flood hazard areas on the community's FIRM and, if appropriate, has designated other special flood hazard areas without base flood elevations on the community's FIRM, but has not identified a regulatory floodway or coastal high hazard area (d) When the Administrator has provided a notice of final base flood elevations within Zones A1-30 and/or AE on the community's FIRM and, if appropriate, has designated AO zones, AH zones, A99 zones, and A zones on the community's FIRM, and has provided data from which the community shall designate its regulatory floodway

Regulation Levels, cont. (e) When the Administrator has provided a notice of final base flood elevations within Zones A1-30 and/or AE on the community's FIRM and, if appropriate, has designated AH zones, AO zones, A99 zones, and A zones on the community's FIRM, and has identified on the community's FIRM coastal high hazard areas by designating Zones V1-30, VE, and/or V (f) When the Administrator has provided a notice of final base flood elevations within Zones A1-30 or AE on the community's FIRM, and, if appropriate, has designated AH zones, AO zones, A99 zones, and A ones on the community's FIRM, and has identified flood protection restoration areas by designating Zones AR, AR/A1-30, AR/AE, AR/AH, AR/AO, or AR/A

Final Rule The Final Rule is the detailed list of the existing and modified BFEs that were made final when the LFD was issued. The Final Rule is published in the Federal Register approximately one month after the LFD is issued. The NSP will coordinate all Final Rule publications.

Map Modernization and the Post-Preliminary Preliminary Process 5.0 COMPLIANCE PERIOD 5.1 INITIAL COMPLIANCE CONTACT 5.2 PROVIDE MATERIAL / ASSISTANCE IN ORDINANCE REVISON / ADOPTION 5.3 REVIEW ADOPTED ORDINANCE FOR COMPLIANCE Preliminary FIS/FIRM Preliminary DFIRM Community Coordination Meeting Appeals Period Letter of Final Determination Compliance Period Effective FIS/FIRM Distribution

Compliance and Map Adoption Period The compliance and map adoption period begins at the LFD date and ends at the effective date. During the compliance and map adoption period, community officials review and, if appropriate, revise the community s floodplain ordinances to ensure they are compliant with NFIP regulations. To avoid suspension from the NFIP, the community must adopt a compliant floodplain management ordinance and submit its ordinance to the FEMA Regional office for approval prior to the end of the compliance and map adoption period.

90- and 30-Day Suspension Letters NSP HQ will send 90- and 30-day suspension letters to remind the affected community of the upcoming effective date. These letters are sent to the community CEO, Floodplain Administrator, State NFIP Coordinator, and FEMA Region.

90-Day Letter NSP HQ will prepare and issue the 90-day letter two months after the LFD date if the appropriate ordinance has not been adopted by the community The 90-day letter notifies the community that there are four months left to update or adopt new ordinances before the effective date of the DFIRM and FIS. If the appropriate ordinance is not adopted within 60 days, a 30 day letter will be issued and a notice will be placed in the Federal Register that the community will be suspended from the NFIP on the effective date of the FIRM.

30-Day Letter NSP HQ will prepare and issue the 30-day letter two months after the 90-day letter is issued if the appropriate ordinance has not been adopted by the community. Advise the community that a notification is being placed in the Federal Register and that the community could be suspended from the NFIP if the appropriate ordinance is not adopted. To avoid suspension, the community must provide a certified copy of the adopted ordinance.

Compliance Period Elapses The Compliance Period ends on the same date the DFIRM and FIS Report become effective. By this date, the affected communities must have updated their floodplain management ordinances and received approval from the FEMA Regional office. The Compliance and Map Adoption staff at NSP HQ rely on the RMCs to provide community adoption/compliance updates.

Map Modernization and the Post-Preliminary Preliminary Process 6.0 EFFECTIVE FIS / FIRM DISTRIBUTION 6.1 REVALIDATION OF LOMA / LOMRs 6.2 DISTRIBUTE EFFECTIVE FIS /FIRM Preliminary FIS/FIRM Preliminary DFIRM Community Coordination Meeting Appeals Period Letter of Final Determination Compliance Period Effective FIS/FIRM Distribution

Prepare Revalidation Letter Approximately one month before the effective date of the DFIRM and FIS Report the Revalidation Letter will be prepared. The Revalidation Letter revalidates the determinations described in LOMCs previously issued. The effective date of the Revalidation Letter is one day after the effective date of the DFIRM and FIS. If a community has any LOMCs that were part of Category 2 on the Final SOMA or if any LOMCs have been completed since the LFD was mailed, then a Revalidation Letter must be completed. All Revalidation Letters will be sent to the NSP Post Preliminary Coordinator for review prior to being issued.

Outreach

Outreach Types Informational Mailing Community Meetings Website Posting Multi-Media Promotional Activities

Outreach Informational Mailings Identify recipients of mass mailing Procure brochures from FEMA (assumes one existing tri-fold brochure in selfmailing format; no envelopes required) Print mailing labels; affix proper postage

Outreach Community Meetings Determine time and place for meeting on-site logistics and meeting support Identify staff roles and responsibilities Advertise meeting Prepare agenda and other handout and presentation materials to explain the purpose of the mapping project, opportunities for involvement, and how to provide comments Provide opportunity for the public to submit comments Develop evaluation form; Distribute and assess results

Outreach Website Posting Develop website to provide information geared towards the general public, technical audiences, and other stakeholder groups (such as the FEMA website which guides users based on their interest in the maps - such as one button for property owners, one for lenders, insurers, etc.) Provide an overview of the mapping project Access to preliminary and final DFIRMs Contacts and links for further information on FEMA, State, WMD, and other local websites

Outreach Multimedia Promotional Activities Develop press release using template provided by FEMA Contact local media and place press release Follow up with media contacts periodically to encourage them to use press releases in articles, cover key events through live footage of community meetings or other key events Contact radio and television stations to request announcements to advertise meeting

Outreach Multimedia Promotional Activities Offer to provide knowledgeable officials for interview on radio and/or television talk shows Write articles and publish in trade journals, newsletters, or other existing publications that are available to the public Develop fact sheets, announcements, or brochures, and distribute through public libraries, schools, and/or locally-sponsored public events