October 7, 2013 The City Council met in regular session October 7, 2013 at the City Office at 7 pm. Mayor Robert Stanley presiding Council Members Present: Paul Aaser, Teri Huso, Haley Klefstad, Ed Sadowsky Motion made by Paul Aaser, seconded by Haley Klefstad to accept the agenda as presented, all vote aye. The minutes of the September meeting were approved as presented. PUBLIC WORKS REPORT: The Limit-tork valve at the Water Plant is not operating properly. Temporary repairs were estimated at $1528.00. Bob Shelstad from Ferguson Water Works will be contacted for assistance on repairs. A J- tube may need to be installed, cost pending. 2 Street lights are not-functioning. Ottertail was contacted and will repair this week. Ryan requested use of the city equipment to assist the NC Care Center in landscaping this coming weekend. He will volunteer his time, permission granted. Various sites in the city will be winterized this coming week. The light on the water tower is not operating. It will be repaired when the tower is inspected and should be the responsibility of Ottertail Power. Renae reported the inert landfill will be inspected on Friday, October 11 at 9:30 am by the State Health Department. No report has been received from Kadrmas, Lee and Jackson regarding the McVille Dam spillway estimates. It was reported that construction has not begun on the new city storage building by Brandvold Construction. Kadrnas, Lee and Jackson have not completed an inspection as to the leakage problems at the city auditorium. The Water Salesman was discussed. The current coin-operated system jams and has physical access issues. Estimates were received from Kadrmas, Lee and Jackson for a new water salesman to be located adjacent the airport. Estimate cost $14,800 excluding the pipe. The amount collected from sales this year is considerably down. This matter will be tabled and discussed in the future. AIRPORT: Two more pilots have requested use and hangar storage for their airplanes. Motion made by Paul Aaser, seconded by Edward Sadowsky to grant leases to Doug Tschou of Binford and Allen Rude of McVille, all vote aye. It was noted the hangar is now full.
Page 2 October 7, 2013 City of McVille The State Aeronautics Representatives were on hand September 6, 2013 to complete an annual inspection of our airport. Several items have been completed since the inspection and include the following. 1. Two poles located on the grounds in the line of the runway have been removed. 2. A new windsock was secured to a new pole and moved to an approved location. The City is checking into lighting of the same. 3. The runways were noted in excellent condition and holes have been repaired. 4. Directional signage has been ordered for Highway 15, the correct Airport Entrance to the field and for the building itself. 5. Passbook stamps 8M6 have been reordered and received from the aeronautics commission as they were missing. A new location for the stamps was set up for easy access. 6. The Public Works department completed dirt work and installed barriers to address the approach to the airport. 7. The number of airplanes based from McVille was changed from 3 to 4. 8. Tree clearance issues are being resolved. As listed in the report, large trees located at the McVille Cemetery and Twete former implement lot were discussed. Ed met with Curt Twete and was granted permission to remove the trees south of the runway. A meeting was set for Wednesday, October 16 at 7 pm at the City Office inviting the McVille Cemetery Board and Airport Advisory board to discuss options. Payments of $600 each have been made by two of the three individuals who climbed the water tower, discharged fireworks and placed graffiti on the sides and cone. Dollars received were to cover the required inspection of the tower following the violation. Renae will contact the Sheriff s Department to follow up on the third individual. Renae contacted Interstate Flue Services for a breakdown of the contract offered for the McVille Restaurant. This is still pending. Nardini completed their inspection and repair of the Ansul system this week. The Schroeder request was accepted and payment has been made in full by the party for the street repairs. A number of upcoming improvements to the Water Plant were discussed. Water rates will need to be adjusted to offset costs. After discussion, motion made by Teri Huso, seconded by Haley Klefstad to raise the water flow rate.25 cents per 1000 gallons, effective January 1, 2014. Roll call vote, all voted aye.
Page 3 October 7, 2013 City of McVille The balance of $749.98 remaining in the Assisted Living Construction Account was discussed. Motion made by Teri Huso, seconded by Paul Aaser to expend these dollars for an associated expense and close the account by year-end 2013, all voted aye. Renae will contact Steve Forde for the same. Motion made by Teri Huso, seconded by Paul Aaser to grant a building permit for Larry Gilomen to construct a garage, all vote aye. The blueprint was reviewed for the same. Permit paid. The 2014 Final Budget was discussed. Motion made by Paul Aaser, seconded by Haley Klefstad to adopt. Roll call vote, all vote aye. Joanne s employment was reviewed. Her employment will be treated as set forth in the employee policy as well as the other employees. She will begin December 1, 2013. The City Street Sweeper was repaired by Aneta Repair. The manner in which our current unit utilizes for leaf and dirt disposal was reviewed. The unit must be driven to the landfill for unloading, cannot hold debris in large quantities and does not have windows. A Pelican 1998 Elgin Sweeper may be available from Twedt Sweeping of Grand Forks for 15K. The new unit could be emptied into a truck that would aid in labor expended for sweeping. The Council decided they may be interested if the unit can be tested in our city prior to purchase. Ryan will report back if this is an option. Motion made by Paul Aaser, seconded by Teri Huso to accept the revenues and disbursements as presented by the auditor, all vote aye. Motion made by Haley Klefstad, seconded by Ed Sadowsky to approve bills 19358 to 19398, to wit: 19358 Brenda Harris (restaurant cash register tapes) $ 120.86 19359 Norma Trost (Welcome Wagon 12 visits X $15 ea) 180.00 19360 Vinyl Vision (watertower warning signs) 160.80 19361 Brager Disposal (garbage pickup for August 107 X 16.75) 1,792.25 19362 NDTC (website updates) 67.50 19363 Ness Press, Inc. (publication of legals/minutes) 75.90 19364 D & M Service (grounds 121.98; streets 101.84; water 78.05) 301.87 19365 Oxton s Super Valu (office misc. supplies) 43.84 19366 NDTC (restaurant commercial essential TV) 30.15 19367 Central Plains Ag (Tempo/insect spray) 50.00 19368 Menard s (airport 9.97; restaurant 99.00) 108.97 19369 McVille Country Club (disbursement of donations received) 350.00 19370 Nelson County Recorder (Gilomen deed) 16.00 19371 Cash (Vet Clinic - redeposited) 100.00 19372 Verizon Wireless 74.96 19373 ND One Call, Inc. (6 regular tickets @ 1.10 ea) 6.60 19374 Terry Huso (restaurant dishwasher repair) 70.00
Page 4 October 7, 2013 City of McVille 19375 Northern Plumbing Supply (waterplant supplies) 74.46 19376 H & H Coatings (watertower assessment of damages from vandalism) 1,732.50 19377 ND League of Cities (office 2013 Municipal Law Manual) 120.00 19378 Chase Card Services (airport 51.49; restaurant 315.78; office supplies 143.60 722.43 Postage 17.99; payroll 75.00; streets 11.55; grounds 30.02; water/jon>bismarck) 19379 M.C.I. (long distance service) 27.74 19380 Ferguson Waterworks, Inc. (waterplant supply) 350.30 19381 Hawkins, Inc. (waterplant chemicals) 1,062.97 19382 Otter Tail Power Co. (streets 569.40; water 223.92; auditorium 119.43; 1,672.21 Airport 15.13; restaurant 497.06; grds 4931; office 128.46; lumber ctr 27.50) 19383 Postmaster (water samples postage) 17.65 19384 BCBS of ND 2,495.50 19385 Tolna Plumbing (repair water line @Wendlick curbstop & water salesman) 750.00 19386 Wallace Repair (streets repair of 02 F150) 317.50 19387 Brian Naas (water deposit refund) 125.00 19388 Aneta Repair & Welding (street sweeper repair) 100.50 19389 Banyon Data Systems (training/travel) 581.34 19390 NDTC (website updates) 22.50 19391 Nelson County Sheriff s Dept. (Oct. 13 Policing) 1,099.35 19392 Farmers Union Oil (shop supplies) 1.12 19393 Central Business Systems, Inc. (quarterly contract for Kyocera printer/copier) 88.80 19394 D & M Service (grds 81.82; sts 334.28; sewer 205.90; shop 3.94) 625.94 19395 Brager Disposal Service (Sept 13 garbage pickup) 1,792.25 19396 Nelson County Highway Dept (weed chemical) 151.25 19397 Oxton s super Valu (misc) 43.80 19398 Zacha Plumbing & Heating 75.00 The McVille Channel is currently not operating. Renae ordered new software and is trying to work with IT at NDTC to restore. There being no further business, upon motion made by Ed Sadowsky, seconded by Haley Klefstad, the meeting was adjourned. The next regular meeting will be held November 4, 2013 at 4:15 pm. ATTEST: Renae Arneson, Auditor Robert Stanley, Mayor