INTERNATIONAL PRE-DEPARTURE GUIDE Pre-Departure Checklist
Here is a checklist, put together by the International Student Support team at the University of Surrey, to help you make final preparations before you leave home. We suggest you print this guide, or save it as a pdf on your mobile phone, tablet or laptop so that you can access the information at any time.
Important Dates Meet and Greet for International Students (non EU) 19-20 September 2017 International Orientation for International (non-eu) Students 21-22 September 2017 Meet and Greet for International Students who arrive after Orientation Programme and EU students - Moving in weekend 23 September 2017 Welcome Week for all new students 25 29 September 2017 Final Registration Dates MSc Advanced Materials and MSc Environmental Strategy is 2 October 2017 Final registration for all other courses is 13 October 2017 Police registration dates organised on campus are: Wednesday 11th October Wednesday 18th October Monday 23rd October Monday 30th October Monday 13th November Students should not worry about the fact that the registration will take place after 7 required days from the arrival to the UK. Special arrangements with the Police allow the University to arrange the registration at the later date. International Pre-Departure Guide 3
Before you leave home During the summer Check that your passport is valid for at least six months after the start of your course. If not, apply for a new one as soon as possible. Scan a copy of the new passport as soon as you receive it and send to the CAS team even if you have already got your visa cas@surrey.ac.uk Apply for your Tier 4 General student visa (if appropriate) Apply for University accommodation by 1 August if you are a postgraduate student or 25 July if you are an undergraduate student surrey.ac.uk/accommodation/applicants/students/index.htm Pleas e note, other conditions apply. See the Residential Allocation Policy at: surrey.ac.uk/sites/default/files/allocationpolicy2017-18.pdf Book your flight to the UK Take out travel insurance to cover any loss of luggage or delays/cancellation of your flight Book a place on our Meet and Greet Airport Pickup scheme and our Orientation Programme. The form will be available from 14 July 2017 surrey.ac.uk/meetandgreet In August, as soon as you receive your accommodation confirmation email from Accommodation Services, complete the online acceptance process and pay 250 pre-payment Book your bedding pack online: surrey.ac.uk/beddingpacks 4 surrey.ac.uk #createwonder
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Just before you travel to the UK Visit your doctor if you have any ongoing medical conditions. This is to make sure you have a good supply of medicine and a letter from your doctor, or medical notes, translated into English, to help when you register with a doctor in the UK Set up your email/it account and start the online registration process as soon as you are notified through the Applicant Portal. Keep your Confirmation of Registration as you will need to show this when you register in person at the University Make arrangements for funds to cover living costs and accommodation to be transferred to your UK bank account once you open it. Do not bring large amounts of cash! Order enough British currency to cover the first few weeks in the UK (no more than 400), including small amounts of cash for use at the airport and your first few days at Surrey Check the Welcome website for up-to-date information about your schedule during Welcome Week. An email will be sent to you from mid- August giving you the link to this important website Email yourself and your family copies of your passport and UKVI decision letter, so that you can access them immediately in case of an emergency Unlock your mobile phone so that it can be used with any pay-as-you go sim card in the UK Do not bring too much luggage your university room may be up several flights of stairs International Pre-Departure Guide 7
What to bring in your hand luggage Valid passport (or national ID card if you are from the EU) UKVI decision letter so that you can collect your BRP (visa) from Guildford Post Office European Health Insurance Card (EHIC) (for EU students only) Your mobile phone, tablet or laptop with access to your accommodation allocation, CAS email, confirmation of Meet and Greet, ATAS certificate (if required) and this checklist! Evidence of funding for your tuition fees and living costs, including a letter from your sponsor if appropriate If you are under 18 you will need to bring the supporting letter from your parents that you used in your visa application Any other important correspondence from the University, either in hard or electronic format A small amount of British currency, no more than 400 Your TB certificate if you needed this for your student visa, and any other health certificates including vaccinations and X-ray reports, if appropriate Your travel insurance policy number and emergency contact details A list of emergency numbers in the UK (found at the end of this guide) Warm clothes such as a jumper and a coat as it can be cold and wet at the end of September, especially early in the morning and in the evenings 8 surrey.ac.uk #createwonder
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Meet and Greet Dates Tuesday 19 September Wednesday 20 September For international (non-eu) students attending the International Orientation Programme. You will need to book online and reserve early accommodation. Wednesday 20 September For Exchange/Erasmus students. You will need to book online and reserve early accommodation. Saturday 23 September For EU students and all other international students arriving for Welcome Week. You will need to book online. Book a place online at: surrey.ac.uk/international-pre-departureguide/meet-and-greet 10 surrey.ac.uk #createwonder
What to do once you arrive at Surrey Call or email home to let your family and friends know you have arrived safely The Welcome team will make sure everything runs smoothly during Meet and Greet days they will hand out keys and show you to your room If you arrive outside these days, locate your accommodation and collect the key as directed in your accommodation confirmation email Attend all the events that you have booked during the International Orientation Programme, including University registration Check the Welcome website regularly to help you find all the events taking place during Welcome Week. Make sure you attend as many events as possible, including Students Union activities and especially Freshers Fayre If you are not attending the International Orientation Programme make sure you attend your faculty talk (which is included in your Department timetable) Collect your BRP card (visa), using your UKVI decision letter and passport, from Guildford Post Office Register with the University Medical Centre Open a bank account, using your Student ID and passport as identification Register with the Police (if applicable) Apply for your National Insurance Card so that you can work part-time International Pre-Departure Guide 11
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International Orientation Programme 21 22 September 2017 The International Student Support team invites all international (non-eu) students to attend a special orientation programme before the start of the University welcome week, in order to help you settle in more easily. You will be able to register with the University, become familiar with the campus, Guildford and the surrounding area, socialise with other new international students and learn about life in the UK, through a series of practical and social events and activities. International Pre-Departure Guide 13
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We look forward to welcoming you! We hope you enjoy the first few weeks of this very important new step in your career! Moving to a new country can be daunting and slightly overwhelming at first. Don t forget, there is plenty of help around if you need it, starting with the International Student Support team in the Student Services Centre. Come and see us straight away if you have any questions, concerns or worries. The team looks forward to giving you a warm welcome when you join the University of Surrey and we will do our very best to give you all the information, advice and support that you need at this exciting time in your life. A link to the Welcome Week website will be emailed to you from mid- August where you ll find all the latest information for you to make the most of your time here at Surrey. International Pre-Departure Guide 15
Clandon Clandon C S PS UT EA AP International N N BB Student T: +44 (0)1483 686868 E: international@surrey.ac.uk A3 North A3 London North London Railway Railway AC AB AA awson 17 Where to find the Support team Student Services Centre (SSC) LLC LT Underpass Car Park 1 Car Park 1 GSA GSA A3 South Walkway to Manor Park and Walkway Surrey to Sports Park Manor Park and Surrey Sports Park Manor Park, Surrey Research Park, Surrey Sports Park Manor West Park, A3 North Surrey Research Park, Surrey 11 Sports Park R A3 North Pickard 15 Speirs 16 Legend Academic Buildings A3 South Rich 14 13 Arts Buildings Tate 12 Bus Stops Underpass Tilling Car Parks Bourne 25 NC Laundrette NC Barrier Barrier Guildford Guildford IAC IAC BA E E D D F F A Car AQA AQA A Car A CD EFM Park CD EFM Park PM ATI ATI INTERNATIONAL HOUSE GUILDFORD COURT GUILDFORD COURT Wey 27 Wandle 26 Central Facilities Central Social Facilities Barrier Compton C C G G Senate Car Park INTERNATIONAL HOUSE Compton St Catherines Thames 24 SURREY COURT Lakeside Restaurant St Catherines Send J J (Security permission required) H H W W TWYFORD COURT TWYFORD B COURT B Boiler House SE Send BK BK Friary SSC HA Cycle Parks Black Water 21 W QC QC AQA AQA Car Park Car Park PATS PATS TB BBC TB BBC R 1 2 R 1 4 3 2 5 W 4 AZ 6 3 5 7 W CATHEDRAL COURT 6 7 Bourne 22 Walk/Cycle Route Development Area Mole 23 AQA CATHEDRAL COURT Official Visitors Car Park Main MC For Staff Fo Student StuP Holders HoO Official Visitors Car Park Entrance Ent AD WA OAK Disabled Parking Spaces A
Boiler House ain ar Park Car Park r and Staff and Pay and Pay and ermit dent Permit Display Display lders nly Only Car Park Car Park Main Car Main Park Car Park For Staff and For Staff and Student Permit Student Permit Holders Only Holders Only rance Exit Exit Lakeside Coffee Shop Sorrento QA BC AP BC AP BB BB MS BA MS Lakeside Restaurant BA Lakeside Restaurant Barrier Barrier AC AB AA AD AC AB Laundrette AA rt Gallery Art Gallery S PS UT SLLC LT PS UT LLC LT Laundrette SE PM Barrier Senate Car Park (Security permission required) SEAZ Contractors Car Park (Security permission required) Contractors Car Park (Security permission required) AY AZ AX AW DK AX AW DK AY Pickard Rawson 15 West 17 11 SSC Wells R Pickard Wey OAK SU 19 Rawson 13 15 27 HA 45 West Black 48 SCS 46 17 11 Water 50 W Wells Tate R Thames Wey 21 OAK SU 19 12 13 24 27 45 52 48 Railway Speirs Black 1 SCS 25 26 27 28 29 Wandle Bourne 47 3 46 54 50 BATTERSEA 16 Water W Tilling 26 22 5 36 49 Tate 21 COURT Thames 6 8 R Bourne WA 12 24 31 32 35 7 2 Rich 52 Railway Speirs 25 Mole 1 24 25 26 27 28 29 Wandle Bourne 34 51 14 4 47 3 44 54 BATTERSEA 16 23 53 SURREY TillingCOURT 26 W 11 22 33 12 9 5 39 36 49 COURT 6 8 R 43 Bourne W 15 30 10 31 32 35 7 237 42 Rich 59 25 Mole 17 19 14 51 4 4124 34 14 44 23 13 Yorkie s 21 40 SURREY COURT 11 33 53 W 38 12 9 39 43 55 Barrier Bridge 18 16 W 20 15 30 10 37 42 59 17 19 14 60 57 23 22 41 13 Yorkie s 21 63 40 38 Bridge STAG HILL 55 Barrier 18 16 Rising Barrier COURT 58 20 60 56 (1 44) 57 23 22 64 61 63 The Cathedral UNIVERSITY 65 Guildford Railway Station STAG HILL COURT 58 Rising Barrier COURT 62 Pedestrians 56 and Buses (45 66) (1 44) 64 66 61 UNIVERSITY 65 Guildford Railway Station COURT 62 Pedestrians and Buses (45 66) 66 Path to Ridgemount The Cathedral PM Barrier Senate Car Park (Security permission required) SSC HA Chancellors Chancellors Chancellors HC MILLENNIUM HOUSE Car Park 5 HC MILLENNIUM MILLENNIUM HOUSE HOUSE Car Car Park Park 5 5 Path to Ridgemount External Organisations on campus Information Point Lake and Ponds Research Buildings Residences Residences Reception Buildings Vehicle route to Manor Park Vehicle route to Stag Hill University Buildings
8226-0617 International Student Support T: +44 (0)1483 686868 E: internationalsupport@surrey.ac.uk University Security Office (open 24h) T: +44 (0)1483 682002 Emergency Services T: 999 24 hour NHS medical advice (non-emergency) T: 111 UKCISA student advice line Open Monday Friday, from 1 4pm (UK time) Outside the UK: +44 20 7788 9214 Inside the UK: 020 7788 9214 Follow Us on Facebook and Twitter for the latest news and important information, updated regularly throughout the summer. You can also get in touch with new and current Surrey students: facebook.com/surreystudent twitter.com/surreystudent Disclaimer The information in this brochure is intended as an indicative guide to the educational and other services provided by the University. The University endeavours to ensure that the information provided is accurate and up-to-date at the time of going to press (June 2017).