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CYFI SUMMIT 2016 Logistics Information Bucharest, Romania 28-29 June 2016 A. Preparation 1.1 Contact Phone Numbers 1.2 Travel Documents 1.3 Dress Code and Weather B. Arrival 1.1 Arriving at Otopeni Airport (same as Henry Coandă) 1.2 Arriving at Băneasca Airport C. Hotel Details D. Summit Details 1.1 Registration for the Summit 1.2 Transportation during the Summit 1.3 Conference Venue 1.4 Meals 1.5 Dinners 1.6 Exposition Desk 1.7 Sightseeing A. Preparation 1.1 Contact Numbers If you need any assistance, please contact: Bianca Isaincu: +31 (0)615482411 Bram van Eijk: +31 (0)621195910 CYFI Amsterdam: +31 (0)205203900 Local Number: +40 740891414 1.3 Dress Code and Weather The dress code for the Summit is business casual and we invite participants to dress in national or local attire. The weather in Bucharest during the month of June typically has daily highs increasing from 25 C to 28 C. 1.2 Travel Documents Please be sure to bring the formal invitation letter(s) (when applicable), your hotel booking and all other documents provided to you by the CYFI Secretariat to Romania. If you have any problems or questions before or during your travels, please feel free to contact CYFI at one of the above numbers. Please be sure to have a valid visa to enter Romania. You can find the required documents here. 3
B. Arrival 1.1 Arriving at Otopeni Airport (Henri Coandă International) Bucharest Henri Coandă International Airport is situated 16,5 km from the city center of Bucharest, and is easily reached via public transportation. Please note that CYFI will not be arranging airport pick-ups. PUBLIC TRANSPORT Busses: The city center is most easily reached from the airport via public busses. Most of the central hotels, and the hotels recommended by CYFI, are situated near one of the following two bus stops: Universitate (University) and Piata Unirii (Unirii Sqare). Bus 783 Express line: this line runs day and night. During the day, this bus leaves every 20 minutes. At night, the bus leaves every 40 minutes. From the airport, the Universitate stop is the 13th stop,, while Piata Unirii is the 14th stop. For either stop, plan to travel for 1 1,5 hours. Bus 780 Express line: connects Bucharest Henri Coandă International Airport with the Gara de Nord (main railway station in Bucharest city center). Bus terminals at the airport: both buses can be found at a stop in front of either the Arrivals or the Departures Terminals. When traveling with the bus, you will need a ticket. The price for a one-way trip is 3,5 lei (0.77 euro). A round-trip ticket will cost 7 lei (1.5 euro). The tickets can be purchased only from the card desk in front of the Arrivals Terminal. Taxis: Pre-ordered taxi services: you may order a taxi upon your arrival to the airport by using the touch screen devices in the public area of the Arrivals Terminal. Taxis can be found directly outside of the terminal on the first floor. You must show the ticket issued by the automatic touch screen. The charges vary between 1,39 lei per km and 3,50 lei per km (0,30-0,77 euro/km). Attention: Be cautious of fake taxi-drivers. You must wait for the taxi number which is written on your ticket received from the touch screen. Maximum Price for distance- 3.5 lei / km (0,77 euro); Maximum Price for starting- 3.5 lei / km (0,77 euro); The estimated distance from the airport to Unirii Sqare (city center) is about 18 km (30-60 minutes) and will cost approximately 6 15 Euros. Other distances: Universitate (University): 17 km, 25 63 minutes, 6 14 euros. Piata Romana (Romana Sqare) 16 km, 24 60 minutes, 5 13 euros. Piata Victoriei (Victoriei Sqare) 15 km, 22 56 minutes, 5 12 euros. *Before taking the public transport or a taxi, please make sure that you change some money in the local currency. The local currency is Lei, and 1 euro = 4,4 lei. You can change money in the airport at the currency exchange. 1.2 Arriving at Baneasa Airport (Aurel Vlaicu International) Baneasa Airport (Aurel Vlaicu International) is located approximately 10 kilometers from the city center of Bucharest, and is easily reached via public transportation. Please note that CYFI will not be arranging airport pick-ups. Busses: The city center is most easily reached from the airport via public busses: 112, 148, 301 and 335. Each of these busses travel to Universitate and Piata Unirii in about 30 minutes. When traveling with the bus, you will need a magnetic card. You can purchase this card at a desk located outside of the airport at the bus terminal (approximately 400m from the airport). The price of the magnetic card is 5 lei (1.2 euro), with an additional cost of 30 euro for bus trips. Note: this airport is not common for cross-continental flights. If you are travelling to this airport, please contact CYFI for further details. Quick taxis: the taxi station is found by the exit of the Arrivals Terminal, on the upper deck of the first floor. Prices for this taxi system: 4
C. Hotel Details CYFI has reserved blocks of rooms at four hotels in Bucharest. The rooms are limited to availability so please make sure you book your hotels in advance. See the prices of the hotels below and their locations in Annex 4: Hotel Hotel Europa Royale Hotel International Hotel Intercontinental Hotel NH Price Single room: 77 euro / night Single room: 53 euro / night Superior room: 125 euro / night Single Room: 89 Euro / night Double room: 87 euro / night Double room: 62 euro / night Deluxe room: 155 euro / night Double room: 99 euro / night Club room: 175 euro / night. How to book Fill out the form in the Annex 1* Fill out the form in the Annex 2* You can make the booking at this address: https://resweb.passkey.com /Resweb.do?mode=welcom e_ei_new&eventid=154315 96 Fill the form in the Annex 3* Each of these hotels offers a transfer service to and from the airport for a fee of approximately 20 euros. For more information, please contact Raluca Ezaru at raluca.cfteam@gmail.com. *Please send completed forms to Raluca Ezaru at raluca.cfteam@gmail.com. She is in direct contact with the hotels and will send you a confirmation. 5
D. Summit Details 1.1 Registration for the Summit Please be sure to register online for the summit here. Please note that you can attend the Product Development Workshop on Monday 27 June on invitation only. If you have questions about invitations or the workshop, please contact Bianca Isaincu at Bianca@childfinance.org or +31 615482411. 1.2 Transportation during the Summit CYFI will only provide transportation from the Hotel Intercontinental to the venue location in the mornings and after the sessions. All other recommended hotels are walking distance from the conference venue. However, transportation from the conference venue to the dinner venue on 28 June will be provided. 1.3 Conference Venue Both the Product Development Workshop and the Summit itself will be held at the same venue: Institutul Bancar Roman: Aleea Negru Voda 3 București 030774 Romania 1.4 Meals 27 June: lunch will be provided for the participants of the Product Development Workshop only. Please find dinner details below. 28 and 29 June: lunches will be provided for all participants. 1.5 Dinners If you intend to take part in the dinner on 27 June please be sure to confirm your attendance via the online registration, or send a confirmation email to Bianca Isaincu at Bianca@childfinance.org. The dinner on 28 June will be hosted by the Authority for Financial Supervision of Romania and will be held at the Hilton Hotel (located in Strada Episcopiei 1-3,București 010292). You can find the location also in the Annex 5. Please note that transportation will be arranged between the conference venue and the dinner venue. Busses will leave from the conference venue at 19:00 while the dinner will begin at 19:30. We encourage participants to wear traditional clothing. Participants could also chose to join a walking tour or Bucharest organized from 18:00. There will be 3 groups organized, leaving from each of the recommended hotels below. Please remember to register at the registration desk on your arrival if you would wish to do so. 1.6 Exposition desks Throughout the Summit, partner organizations will have the opportunity to display educational materials, publications, games and similar items on exposition desks. If you would like to reserve and exposition space, please contact Bianca Isaincu Bianca@childfinance.org. 1.7 Sightseeing Bucharest is the capital and the center of Romanian media, culture, and art. Its architecture is a mix of neo-classical, interbellum, communist-era and modern. Between the two World Wars, the city's elegant architecture and the sophistication of its elite earned Bucharest the nickname of "Little Paris" (Micul Paris). Although many buildings and districts in the historic city center were heavily damaged or destroyed by war, earthquakes, and Nicolae Ceaușescu's program of systematization, many survived. Main Attractions: Palace of the Parliament The Palace of Parliament it is the second largest administrative building in the world. In terms of weight, the Palace of the Parliament is the heaviest building in the world. A colossal parliament building known for its ornate interior, it houses the Senate, the Chamber of Deputies, three museums and an international conference center. In order to visit the Palace, you must make a reservation at least 48 hours before the day of your visit. For a reservation, please contact 0040213113611. You can learn more about the tours and their prices on this website. The National Village Museum Dimitrie Gusti The Village Museum is an open-air ethnographic museum located in Herastrau Park. The museum displays traditional Romanian village life, including 272 authentic peasant farms and houses from all over Romania. You can find more about the museum and how to get there on this website. Optional Free Tour of Bucharest Bucharest Greeters is a non-profit initiative that provides a unique experience discovering the authentic and unknown parts of Bucharest. Personalized tours include stops for seeing urban and national culture, architecture, parks, shopping centers, less well-known neighborhoods, cuisine and traditions of Romanians. You can find more information about Bucharest Greeters and how to request a tour guide on the website. 6
Annex 1 Accommodation Reservation Form Hotel Europa Royale Group name: Child and Youth Finance International. Guest name 1: Guest name 2: Arrival Date: Departure date: FOR PARTICIPANTS: Standard Room: Single use: 77 EURO / night Double use: 87 EURO / night Single use (1 person / room) Double use (2 persons, 1 bed / room) Twin use (2 beds / room) The rates are per room, per night and include breakfast. Guest room rates exclude city tax of 1% of the total amount of the accommodation excluding VAT, for each day of the stay. Please complete all areas below and attach a copy of the credit card (both sides) to this Authorization Form. Incomplete requests may be rejected. This form must be received until 20h of June 2016, to ensure acceptance of the credit card to be charged. All reservations must be guaranteed. Accepted Credit Cards: American Express, Visa and MasterCard Credit Card: s Number: Expiry Date: Card holder s name: CVC: Signature: Payment: The hotel will preauthorize from the credit card the total amount of entire stay. In case of failure to comply with this method of payment, reservation is considered not guaranteed and will be cancelled. Extra-services are going to be paid at the hotel. Preferences: Special Request: Smoking Non Smoking Handicap Accessible Additional Special Requests: Estimated Time of Arrival: Cancellation Policy: If the cancellation of the guaranteed reservation it will be made until 24.06.2016 no charges will be required. In case of no-show or failed cancellation first night room rate and VAT will be charged. Guest Contact details for confirmation: Email: Phone: Fax: Date: 7
Annex 2 - Accommodation Reservation Form Hotel International Group name: Guest name 1: Guest name 2: Child and Youth Finance International. Arrival Date: Departure date: FOR PARTICIPANTS: Standard Room: Single use: 53 EURO / night Double use: 62 EURO / night Single use Double use o Self-Payment o The rates are with VAT and breakfast included o Local Tax 1% from the room rate/night is excluded Payment method: Cash Credit Card (Visa, Maestro, Amex, MasterCard etc.). Type.. No. Other comments:.. Guaranteed booking - The arrival is expected after p.m. The booking is guaranteed for late arrival. In case of cancellation less than 72 hours prior to arrival or no arrival, the hotel will charge the first night of accommodation on the following credit card (please provide us a copy of the credit card both sides). In case of bank transfer please advise the Sales Department before (your company contact in Sales Department) VISA Master Card American Express Credit Card Holder Credit Card Number Exp. Date Date: Signature: Telefax: Telephone: E-mail: 8
Annex 3 Accommodation Reservation Form NH Hotel Name: Surname: No. Of rooms: No. Of persons: Telephone no.: E-mail address: Check in: Check out: The room price for weekdays: - 89 / night/ single standard bed and breakfast - 99 / night/ double standard bed and breakfast Airport transfer: - 23 / one way- airport-hotel ( 3 pax maximum)- mercedes car) - 43 / one way- airport hotel (7 pax maximum) shuttle bus) *Please mention if you need airport transfer and what kind of car you need it! For airport transfer: -date of arrival, flight number, airport`s name and number of passagers Reservation credit card guarantee! The credit card is just a guarantee! Credit card type: Credit card no.: Expiry date: 9
Annex 4 Hotels Location A. Intercontinental Hotel Venue (Institutul Bancar Roman) B. Hotel International Venue (Institutul Bancar Roman) 10
C. Hotel Europa Royale venue (Institutul Bancar Roman) D. Hotel NH Venue (Institutul Bancar Roman) 11
Annex 5 Dinner Location Venue (Institutul Bancar Roman) Dinner Venue 12
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