Sustainable Technology Innovation for Tomorrow Rubber & Elastomer Technical Exhibition Prospectus October 25 Tue 28 Fri, 2016 Venue Organizer West Japan General Exhibition Center, Kitakyushu, Japan The Society of Rubber Science and Technology, Japan www.irc2016.com irc2016 Search Contact Secretariat Office c/o JTB Communication Design, Inc. (former ICS Convention Design, Inc.) Celestine Shiba Mitsui Bldg. 3-23-1 Shiba, Minato-ku, Tokyo 105-8335, Japan TEL: +81-3-5657-0777 FAX: +81-3-3452-8550 E-Mail: irc2016@jtbcom.co.jp *Contact information has been changed from April, 2016.
Dear Sirs and Madams, We are pleased to announce that the Rubber & Elastomer Technical Exhibition will be held as a joint event of the IRC2016 (International Rubber Conference 2016 Kitakyushu) at West Japan General Exhibition Center in Kitakyushu, Fukuoka for four days, from Tuesday, October 25 to Friday, October 28, 2016. The International Rubber Conference and the Rubber & Elastomer Technical Exhibition has been annually held in many countries to promote international exchange for achieving advance and development of science technologies through discussion and communication among professionals involved in the rubber and elastomer field from all over the world. This is the fifth time conference and exhibition held in Japan following Tokyo in 1975, Kyoto in 1985, Kobe in 1995, and Yokohama in 2005, and it has been 11 years since the IRC2005 Yokohama. The Rubber & Elastomer Technical Exhibition held in Yokohama in 2005 was a great success and had more than 4,500 visitors in total. The International Rubber Conference and its exhibition must be one of the largest events on rubber and elastomer fields in the world, and there is no doubt that they will be a perfect opportunity for you to promote your science, technologies, and products globally. The Rubber & Elastomer Technical Exhibition in 2016 will be held under the theme Sustainable Technology Innovation for Tomorrow to hope that our rich global environment will be sustained in the future and that products and technologies of rubber and elastomer can contribute to the bright future for all of you in the world. Kitakyushu, the venue of this exhibition, is a port city that has been developed as the largest heavy industrial district in the Kyushu region, and it has a lot of factories to manufacture automobiles and tires, etc. in its vicinity. We believe Kitakyushu is the most suitable place to discuss the future of rubber and elastomer industry and you can enjoy this very attractive city that has a lot of scenic spots and historical architectures. In addition, since Kitakyushu city is relatively close to Korea and China and it plays a role as a west gate of Japan, a lot of foreign visitors from Asia and other countries are expected. Finally, we would like to ask your kind support for the success of International Rubber Conference 2016 to share fruitful results with you. We are sure that it can contribute to the future development and innovation of your company through exhibiting in the Rubber and Elastomer Technical Exhibition and presenting your technologies and products you have been developed. It is much appreciated if you could consider to exhibit and make an application. See you in Japan. Sincerely yours, October, 2015 Kozaburo NAKASEKO President The Society of Rubber Science and Technology, Japan Yoshinobu ISONO Organizing Committee Chair Naoya AMINO Exhibition Committee Chair
Ⅰ. Outline Conference Outline International Rubber Conference 2016 Kitakyushu () Theme: Venue: Innovation based on Basic Science Kitakyushu International Conference Center and West Japan General Exhibition Center, Kitakyushu, Japan Date: October 24 (Mon.) 28(Fri.), 2016 Program: Please visit our official website to get updated information (www.irc2016.com) Exhibition Outline Rubber and Elastomer Technical Exhibition Theme: Sustainable Technology Innovation for Tomorrow Venue: West Japan General Exhibition Center (3-8-1 Asano, Kokurakita-ku, Kitakyushu, Fukuoka, 802-0001, JAPAN) Date: October 25 (Tue.) October 28 (Fri.), 2016 October 24 (Mon.), 2016 Install and Setup October 25 (Tue.), 2016 Exhibition 10:00-17:00 October 26 (Wed.), 2016 Exhibition 10:00-17:00 October 27 (Thu.), 2016 Exhibition 10:00-17:00 October 28 (Fri.), 2016 Exhibition 10:00-16:00 (Dismantle 16:00-) *Please note that exhibition schedule would be changed. Please refer to the Exhibition Manual distributed to the exhibitors later. Scope of Exhibits: (1) Raw materials (e.g. rubber, elastomer, chemicals, filling materials, carbon black, fibers, and metal materials) (2) Rubber and elastomer related products (6) Resource saving and recycling related products (3) Processing machinery (7) Environmental and New Energy Technology (4) Testing and measuring equipment (8) Information (books, documents, and materials) (5) Advanced technology and related products (9) Other Expected Visitors: (1) Users of rubber and elastomer products (automobiles, electronic devices, Civil engineering and architecture) (2) Those who are engaged in research, development, and sales of rubber and elastomer related products Admission Fee: To enter exhibition area is free of charge. If you would like to attend International Rubber Conference, you need to register to the conference. (Registration fee is necessary.) 西日本総合展示場 West Japan General Exhibition Center ゴム エラストマー技術展小倉記念病院ペデストリアンデッキ Pedestrian deck 国道 199 号 Route 199 本館 Main building 新館 Annex 北九州国際会議場 Kitakyushu International Conference Center 2016 年国際ゴム技術会議 リーガロイヤルホテル小倉 Rihga Royal Hotel Kokura 北口 JR 小倉駅 JR Kokura Station 南口 小倉駅バスセンター Kokura-eki Bus Center 北九州都市モノレール Kitakyushu Urban Monorail Rubber & Elastomer Technical Exhibition 01
Ⅱ. Exhibit Guidelines Booth type A: Package Booth 1 booth: 9m 2 (W3m D3m) Fee: [Early Bird Discount] JPY307,800 *available until March 31, 2016 [Standard] JPY324,000 *after April 1, 2016 Complimentary equipment (included in booth fee) - Back panels, side panels, parapet walls and carpet *per 1 booth space - One fluorescent light (40W) *per 1 booth space - One 100V/500W electrical outlet (duplex box) *per 1 booth space - One company name sign and booth number sign - Exhibition invitation brochures *per 1 booth space 2 booths (18m 2 ) 3 booths (27m 2 ) [Note] * Other equipment not listed above will be optional equipment. For example, booth sign with company logo, additional electricity (Single phase 200V or triple phase 200V), air supply and so on. * You can request to omit unnecessary complimentary equipment, but the exhibition fee will not be discounted for it. * You can request to remove side panels if your booth is assigned at the corner. * Please note that booth location is determined by the organizer. 02 Rubber & Elastomer Technical Exhibition
Booth type A-2: Space Only (available only more than 4 booth spaces) Space: 36m 2 (6m 6m) *Equal to 4 booth spaces Fee: [Early Bird Discount] JPY864,000 *available until March 31, 2016 [Standard] JPY950,400 *after April 1, 2016 Space: 54m 2 (6m 9m) *Equal to 6 booth spaces Fee: [Early Bird Discount] JPY1,296,000 *available until March 31, 2016 [Standard] JPY1,425,600 *after April 1, 2016 Space: 72m 2 (6m 12m) *Equal to 8 booth spaces Fee: [Early Bird Discount] JPY1,728,000 *available until March 31, 2016 [Standard] JPY1,900,800 *after April 1, 2016 Space: 90m 2 (6m 15m) *Equal to 10 booth spaces Fee: [Early Bird Discount] JPY2,160,000 *available until March 31, 2016 [Standard] JPY2,376,000 *after April 1, 2016 Complimentary equipment (included in booth fee) - One 100V/500W electrical outlet (duplex box) *per 1 booth space - One booth number sign - Exhibition invitation brochures *per 1 booth space The organizer will pass you the booth space so that you can easily find the booth boundary. Decoration and construction regulations such as height limitation will be informed in the "exhibition manual" issued at a later date. If you would like the organizer to introduce booth contractor, please contact the Secretariat (irc2016@ics-inc.co.jp). [Note] * You can apply for Space only booth type, only if you will buy more than 4 booth spaces. * You can request to omit unnecessary complimentary equipment, but the exhibition fee will not be discounted for it. * Please note that booth location is determined by the organizer. Booth type B: Academic Package Booth (available only for University or Institute) 1 booth: 4m 2 (2m 2m) Fee: [Standard] JPY162,000 *There is no early bird price for academic package booth. Complimentary equipment (included in booth fee) - Back panels and carpet - Two spot lights *per 1 booth space - One 100V/500W electrical outlet (duplex box) *per 1 booth space - One booth name sign - One table and one chair - Exhibition invitation brochures *per 1 booth space [Note] * Only university or institute can apply for academic booth package. * You can request to omit unnecessary complimentary equipment, but please note that the exhibition fee will not be discounted for it. * Please note that booth location is determined by the organizer. Rubber & Elastomer Technical Exhibition 03
Important Dates in 2016 March 31 (Thu.)...Early Bird Application Deadline (for booth type A and A-2) April 28 (Thu.)...Payment Due Date applications until March 31 will be subject to early bird prices. (for early bird discount) June 15 (Wed.)...Application Deadline (for booth type A, A-2 and B) June 30 (Thu.)...Payment Due Date (for standard price) Late in July...Floor plan, Exhibitor manual, optional equipment list will be distributed October 24 (Mon.)...Installation and setup October 25 (Tue.)-28(Fri.)...Exhibition October 28 (Fri.)...Dismantle How to apply Please send the completed Application form to the IRC2016 Secretariat by email or fax. (Email: irc2016@jtbcom.co.jp / Fax: +81-3-3219-3577) After confirming your application, we will send you the email reply. After confirming your application, we will send you an invoice to the address written on the application form submitted. Please finish payment by the due date written on the invoice. Please kindly bear the bank remitting charges concerned with yourself. Unless the payment can be confirmed until June 30, the organizer cannot pass booth space to the exhibitor. Cancellation In principle, cancellation of applications (including changing number of booths) cannot be accepted after application. Only when the organizer deems it unavoidable, the cancellation will be accepted. In such cases, the following penalties will be incurred based on the date written notice of cancellation is received. Date of Cancellation notice (with written documents) From April 1 June 15, 2016 From June 16 Cancellation fee 50% of the invoiced amount 100% of the invoiced amount Results of Past Rubber & Elastomer Technical Exhibitions IRC2005 YOKOHAMA Date: October 25-28, 2005 Venue: Pacifico Yokohama, Kanagawa, Japan Exhibitors: 58 companies, 84 booths Visitors: 4,500 visitors from 25 countries IRC95 KOBE Date: October 24-27, 1995 Venue: Kobe International Conference Center, Kobe, Japan Exhibitors: 39 companies, 64 booths Visitors: 3,500 visitors from 25 countries Floor Plan Booth allocation is decided by the organizer based on the exhibit contents and booth space of each exhibitor after application deadline. Please note that we cannot accept your requests about booth location. Floor plan and Exhibitor manual will be opened to public in July 2017. We will send you these materials by email. 04 Rubber & Elastomer Technical Exhibition
Ⅲ. Exhibitor Seminars Venue: Exhibitor Seminar room, Exhibition hall, West Japan General Exhibition Center Capacity: 100 seats Time slot: 1 session - 30 minutes Fee: JPY54,000 11:00 ~ 11:30 11:50 ~ 12:20 13:20 ~ 13:50 14:10 ~ 14:40 15:00 ~ 15:30 15:50 ~ 16:20 October 25 (Tue.) October 26 (Web.) October 27 (Thu.) October 28 (Fri.) 251 252 253 254 255 256 261 262 263 264 265 266 271 272 273 274 275 276 281 282 283 284 285 Complimentary equipment (included in seminar fee) - Screen and Projector - Audio equipment (microphone) - Podium - 100 seats for audience - Tables and Chairs for reception [Notes] * Please bring your own laptop for presentation. Other equipment listed above is a subject to charge additional fee. * Exhibitors are requested to manage reception desk, seminar program within the time slot and distribution of handouts to the audience (if handouts are necessary). * Exhibitor Seminars must be free of charge, and you cannot collect admission fee from audience. * Language used for presentation can be either English or Japanese, but no simultaneous interpretation service will be provided. * Exhibitor Seminar room surrounded with system panels will be located in the exhibition hall. Since the seminar room has no roof due to the Fire Services Act, the sound from exhibition area cannot be cut out. How to apply Application for exhibitor seminars will be accepted on "First come, First served" basis. Please write your preference of the seminar schedule on the application form. After receiving your application, the Secretariat will send you the confirmation. Example: First Choice... 251 (which means 11:00-11:30, October 25) Second Choice... 262 (which means 11:50-12:20, October 26) Third Choice... 275 (which means 15:00-15:30, October 27) [Notes] * If you would like to hold seminars in several times with the same theme, please let the Secretariat know in advance. * Timetable could be changed based on the number of applications. The Secretariat will notify it to the exhibitor if timetable is necessary to change. * Preparation schedule will be notified the exhibitor after application is confirmed. Rubber & Elastomer Technical Exhibition 05
Access Map Time required from major cities in Japan By Plane To Kitakyushu Airport From Haneda Airport, Tokyo... 1h 30min. From Komaki Airport, Nagoya... 1h 20min. 40 min. by airport limousine buses (Get off at Kokura Bus Center bus stop) To Fukuoka Airport From Haneda Airport, Tokyo... 1h 30min. From Kansai Airport. Osaka... 1h 10min. From Itami Airport, Osaka... 1h 10min. 1h 20 min. by airport limousine buses (Get off at Kokura Station bus stop) 5 min. by subway to Hakata Station, and 17 min. by Shinkansen from Hakata Station. By Shinkansen-Nozomi (Bulletin Train, Nozomi super express) To Kokura Station From Hakata Station... 17 min. From Hiroshima Station... 50 min. From Shin-Osaka Station... 2h 14 min. From Nagoya Station... 3h 8min. From Tokyo Terminal... 4h 45min. 5 min. on foot from Kokura Station to West Japan General Exhibition Center