Page 1 of 5 MINUTES OF THE CULTUS LAKE PARK BOARD MEETING held at the Cultus Lake Park Office Boardroom on Wed., July 9, 2008 at 7:00 PM Present: Commissioners: G. Sanborn (Chair); J. Cameron (Vice-Chair); S. Allinott; S. Bede; C. Gehman; M. Enns and O. Skonberg. Staff: S. Coulson (CAO/Park Manager); Jade Charney (Executive Assistant) Regrets: Nil 1. CALL TO ORDER 2. APPROVAL OF AGENDA A) Agenda of the Wednesday, July 9, 2008 Cultus Lake Park Board meeting. (1241-08) MOTION That the Agenda for the Wednesday, July 9, 2008 Cultus Lake Park Board meeting be amended to add Items 12(C) Appointment of Elections Officer, and 14(A) Tourism Chilliwack Update, and the Agenda be approved as amended. Commissioners Allinott/Bede 3. DELEGATIONS A) Development Variance Permit Application 136 First Ave (Veljacic) The co-leaseholder of 136 First Avenue, Shelley Walsh, approached the Board to discuss their application for a three foot height variance to a new residential home being constructed at 136 First Avenue. (i) Introductory Remarks by Chair (ii) (iii) (iv) (v) (vi) Report from Staff Correspondence The office received no correspondence from the neighbors in response to the public notice regarding the requested variance. Public Input There was no public input. Closure Board Resolution (1242-08) MOTION To approve the Development Variance Permit application for a three foot height variance to the new residential home being constructed at 136 First Avenue. Commissioners Skonberg/Bede Commissioner Cameron Opposed.
Page 2 of 5 B) Development Variance Permit Application 409 Birch Street (Dow) The leaseholder, Bonnie Dow, approached the Board to explain the application for a 2 8 height variance to the new residential home being constructed at 409 Birch Street. (i) Introductory Remarks by Chair (ii) (iii) (iv) (v) (vi) Report from Staff Correspondence Letters in opposition received from L. Carlson of 408 Birch Street, D & T McTaggart of 408 Birch Street, M & L Carlson of 398 Birch Street; and B. Carman of 400 Birch Street Public Input There was no public input. Closure Board Resolution (1243-08) MOTION To approve the Development Variance Permit application for a 2 8 foot height variance to the new residential home being constructed at 409 Birch Street. Commissioners Bede/Gehman DEFEATED 4. ADOPTION OF BOARD MINUTES A) Minutes of the Wednesday, June 11, 2008, 2008 Cultus Lake Park Board Meeting. (1244-08) MOTION That the minutes of the Wednesday, June 11, 2008 Cultus Lake Park Board Meeting be adopted as presented. Commissioners Enns/Allinott 5. BUSINESS ARISING FROM THE BOARD MINUTES A) Water Tower Land Acquisition Update The CAO gave a verbal update regarding the process currently being attempted by staff for the water tower land acquisition. (1245-08) MOTION To receive the verbal update from the CAO regarding the water tower land acquisition. Commissioners Bede/Skonberg 6. ADOPTION OF COMMITTEE AND COMMISSION MINUTES - Nil
Page 3 of 5 7. BUSINESS ARISING FROM THE COMMITTEE AND COMMISSION MINUTES - Nil 8. FINANCE A) For the months of April and May 2008: Accounts Payable; Balance Sheet; and Comparative Statement of Financial Activities. (1246-08) MOTION To receive the financial documents for the months of April and May 2008. Commissioners Skonberg/Allinott 9. CORRESPONDENCE A) Letter from Jon Smith of the Vedder Running Club Re: Around the Lake Give r Take 30 6 th Annual Trail Race around Cultus Lake, October 18, 2008. (1247-08) MOTION To receive the letter from Jon Smith of the Vedder Running Club, and to approve the request to hold the Around the Lake Give r Take 30 Sixth Annual Trail Race around Cultus Lake, on the condition that sufficient liability insurance is in place and a Cultus Lake Park Board Liability Waiver Form for Special Events/Facility Use be completed; and to direct Mr. Smith to further liaise with the CAO regarding event requirements and details. Commissioners Cameron/Skonberg 10. LEASE TRANSFERS, AGREEMENTS FOR SALE AND TWELVE MONTH OCCUPANCY A) Lease Lot 363 Pine Street (1248-08) MOTION To approve the lease lot transaction for 363 Pine Street. Commissioners Cameron/Allinott 11. BYLAWS - Nil 12. NEW BUSINESS A) Cement No-Go s Commissioner Bede requested an update from the CAO regarding replacement of the cement no-go s with the wooden no-go s. The CAO advised that it is next on the Public Works work schedule.
Page 4 of 5 B) Entrance to Cultus Lake Commissioner Bede asked the CAO when the entrance to Cultus Lake was scheduled to be updated, as it was approved in the budget. The CAO advised that he has asked the CLPB arborist for a landscaping plan and it will be brought forward to the Board in the near future. (1249-08) MOTION To receive the verbal updates from the CAO regarding the cement no-go replacement and the entrance to Cultus Lake. Commissioners Enns/Skonberg C) Appointment of Elections Officer (1250-08) MOTION To appoint Lorna McLaren as the Elections Officer for Cultus Lake for the November 2008 Elections. Commissioners Cameron/Bede 13. REPORTS BY STAFF - Nil 14. REPORTS BY COMMISSIONERS A) Tourism Chilliwack Committee Meeting Commissioner Skonberg reported an update from the latest Tourism Chilliwack Committee Meeting, which included generating revenue and the new website which should be up and running in approximately two weeks. (1251-08) MOTION To receive the verbal report of Commissioner Skonberg regarding the Tourism Chilliwack meeting. Commissioners Bede/Allinott B) Pala Lago Fireworks Commissioner Bede reported that the fireworks put on by the Pala Lago were spectacular and well run. (1252-08) MOTION To send the Pala Lago a letter thanking them on behalf of the Board for the fireworks show they put on for the Cultus Lake community. Commissioners Bede/Cameron 15. COMMUNITY ASSOCIATION Barry Cornfield advised that the Community Association s newsletter is going to print shortly, and the Annual General Meeting is scheduled for August 24 th at 1:00 p.m. at the Cultus Lake Community School.
Page 5 of 5 16. PUBLIC QUESTION PERIOD FOR ITEMS RELEVENT TO THE AGENDA: B. Dow of 409 Birch Street, Cultus Lake Re: Item 3(B) Asked what the Board suggested now that they have denied her application. The Chair suggested that she schedule a meeting to speak with the CAO and possibly discuss changing the pitch of the roof in order to lower the height variance needed. S. Guthrie of 430 Willow Street, Cultus Lake Wished to comment on the lack of advertising for the fireworks. J. Trotzuk of 134 First Avenue, Cultus Lake Asked whether the 2007 Audit was available to public at the office. The CAO advised that it was. S. Mowat of 443 Oak Street, Cultus Lake Wished to advise the Board and the public that there was a break & enter this afternoon and a reminder to the community to be vigilant. 17. ADJOURNMENT (1253-08) MOTION That the July 9, 2008 Cultus Lake Park Board meeting be adjourned. Commissioners Skonberg/Allinott THE MEETING ADJOURNED AT 7:30 p.m. CHAIR CAO/Park Manager