The Continental District s 44 th Annual Klondike Derby will be held at Camp Hart on January 13, 14 & 15, 2017. Headquarters and Registration will be in the office of Hart Dining Hall, and the First Aid area for the weekend will be located at the Health Lodge. Staff Meetings will take place in the dining hall conference room. The church service will be held immediately following the flag retreat on the parade field. If conditions permit, the Awards Ceremony and Closing Campfire will be held in the campfire area, so please bring something to sit on. If the weather does not cooperate, Awards and Closing will be in the dining hall. Cracker Barrel will be in the dining hall immediately following the Closing Campfire. A $7.00 per person fee for Scouts and Leaders is required. Kindly return the Registration Forms before January 1, 2017 to allow proper logistical preparations. Register online or via paper form on or before December 8 th. Any registration online or via paper form received from Dec 9 th thru January 5 th will have a late fee of $1.00 per person assessed. (Total of $8.00/person) All paying participants will receive an event patch and a certificate of participation and a chance to win station awards. Event hats will be available for $8.00 each, pre-ordering is strongly suggested. Troop and patrol rosters must also be sent at the time of registration. Amendable forms are included in this packet. Please email Troop Rosters to mewylie@verizon.net. Any final roster updates, and payment can be made by check on the Friday of the event for the exact number attending. Please make checks payable to Cradle of Liberty Council, BSA. A $3.00 per person fee for Cubs and Leaders is required for those just attending on Saturday. Please prepare a legible roster with names and emergency contact information for each attendee and provide payment on Saturday morning at time of registration. Checks and forms can be submitted to Mark or Heather at any of the Continental District Roundtables. Each troop is responsible for reserving a cabin or campsite with Heather Filer or Mark Wylie if staying at Camp Hart or Camp Delmont. Both camps are set aside for our Klondike Derby. Five sites with lodges are available at Hart (Gold Stag, Green Turtle, Red Fox, Yellow Bear and Dick Smith), four sites with lodges are available at Delmont (Schweiker, Dan Beard, Woods Land, and Castle Rock). For more information, please contact Mark Wylie at 610-662-2981 or the Cradle of Liberty Council Camping Service at (610) 688-6900. Each patrol is expected to cook its own meals. Saturday's lunch will be at the discretion of each troop. If you are camping in Hart, you can go back to your campsite and eat with your troop. If you are running a station, you can eat at the station or go back to your campsite (if the station is not at your campsite). If you are camping at Delmont, you have the option to bring Foil Packs to be cooked in the staff area. If your patrol(s) will be cooking foil packs, then each patrol is required to bring 1 bag of charcoal to be dropped off at registration for event. Please let staff know you will be cooking in staff area at time of registration. Klondike staff will have charcoal fires ready for each patrol to cook on. Foil pack lunches should be packed in a small cooler and kept on the sled. Hot coffee (Adults) and hot chocolate (Scouts) will be available throughout the day Saturday. (Please have everyone bring their own cup or mug). The events are designed to test scouts on patrol leadership, patrol teamwork, scout spirit, and scouting skills. Patrols will compete for 100 points per station. Please try to have natural patrols to maintain overall equality for the derby. Patrol size is limited to 4 to 8 scouts unless approved by the event chairman prior to the opening ceremonies. Patrols will enjoy "Woodlands and Warriors, encountering challenging events and obstacles which will require the use of various Scouting skills. Leaders, please prepare your scouts for winter camping. Please also remind your scouts to follow the Scout Oath and Scout Law to the best of their abilities, as there will be mystery watchers throughout the event. 2 P a g e
The Klondike Staff would like to encourage each troop to have their JASMs be Junior Staff Members at each station and have scouts help in running the stations, when at all possible. Also, if the troop s Chaplain s Aid is attending, we would appreciate it if they could please help with the chapel service on Saturday. Please attend the Troop Leader Meeting on Friday if you are interested. Upon arrival at camp, send one or two people to Delmont s camp master cabin for camp check-in. They will need a copy of your roster and contact info. Check-in and registration for Klondike will be in the office under Hart Dining Hall. Senior Patrol Leaders, Patrol Leaders and Scoutmasters must attend the Troop Leader s Meeting Friday evening to receive the Klondike Event Patrol Packets. Each patrol will have a Patrol ID number assigned to them. This ID number must be written on each score sheet before beginning the event and must be posted at patrol camp sites. Woodlands and Warriors Adventure will start Saturday after the flag raising and opening ceremonies and will end with an awards campfire in the late evening. Other awards that will be decided and announced at Campfire will be Best Patrol Flag; Best Cheer; and one surprise award!! If your patrol or troop would like to participate in the campfire with a skit or song, please submit idea to the Klondike Committee at the Camp Master Cabin anytime during the day, up until 230 pm. The best three or four will be chosen to perform. NEW THIS YEAR There will be a Bonus Mystery Quest on Sunday!!! This event will not be scored with the rest of the Klondike, but is a stand-alone scored event. This is for those that are looking for a little more fun and a bit of a challenge, and will be run by Klondike staff, open to all. This event will take place between 8 am and 11 am on Sunday. If you are interested in being a part of this event, please let us know when you register. You will not need to bring anything for this event all will be provided for you. As in past years, the Scouts will be using sleds. Attached are sketches to help build the sleds. Don t be afraid to use your imagination. Your own design will be accepted if it conforms to the specified dimensions. Only one set of removable wheels will be permitted on the back half of the sled. Placement will be located from the middle of the sled toward the back. Size and type will be of your choice. These wheels allow the sled to be used in the event there is no snow. Event Rules 1. Have fun. 2. Be Safe. 3. No throwing snowballs. (Hope for Snow) 4. NO SNEAKERS. Dress appropriately for the weather. 5. NO Portable heaters or electric blankets permitted. 6. See a member of the committee with any questions or concerns. Camp Rules Conduct yourself with the highest regard to the Scouting Oath & Law. Camp Hart Rules can be viewed at the Council website. www.colbsa.org 3 P a g e
Equipment Lists Patrol Equipment List (must be on sled) Sled Patrol flag First aid kit with gauze or wraps Scout handbook Pencil or pen and paper Water bottle(s) Soap and Bleach Small tent (no larger than 3-man tent) Foil Pack Lunch for each Patrol member (if eating at staff site) Bow saw (in sheath) Hand ax (in sheath) (2) Six foot long staves (2) Blankets or like material for stretcher (8) Six foot long ropes that may be cut (whipped) Small shovel Cooking equipment Handkerchiefs or blindfolds one per scout 10 or 20 lb. bag of charcoal if you are having lunch at staff site (please put on porch of Hart camp master cabin on arrival) Patrol song or Patrol skit for campfire (Be prepared to preview your skit, only the best 3 will be used) Fire Building Items Bow and Spindle, Flint and Steel, 3 Matches with striker, Tinder in waterproof container, Kindling, and small shovel. Gourmet Cooking Items Food to prepare a meal for one, pots and pans to cook in, serving dishes or mess kit, and soap and bleach for cleanup. A stove or fire for cooking, fire grate, water for cleanup, and bins for cleanup will be provided by the station. Personal Equipment List Rain gear for each Scout Coat, Hat, Gloves Sturdy Footwear (NO SNEAKERS)! Totin Chip Card, Firem n Chit Mug or Cup (for HOT drinks) Patrol Leaders Equipment List Patrol Roster (including name, rank, address, and emergency phone numbers - required at registration) Pencils and Papers Compass Watch Map of Area (will be provided Friday night) Station Packet (will be provided Friday night) Troop Equipment List Troop Flag please bring your troop flag to opening ceremonies on Saturday to be displayed at the dining hall all day, to be retrieved at closing colors. 4 P a g e
Event Schedule Friday 600 PM 830 PM Camp check in at Delmont; Event Registration at Hart Dining Hall 830 PM 930 PM Staff, and Leaders Meeting (SM, SPL, PL) in Dining Hall 1000 PM Quiet time 1100PM Taps Saturday 630 AM 745 AM Reveille and Breakfast 700 AM 730 AM Late check-ins 800 AM 815 AM Flag Raising by Last Year s Winning Patrol 815 AM 830 AM Head to Head Rescue Carries 830 AM 1145AM Stations open 830 AM 1000AM Registration for Cubs 1200PM 130 PM Lunch 130 PM 415 PM Stations re-open 430 PM 500PM Head to Head Tent Pitching, Flag Retreat, Scouts Own Service 500 PM 730 PM Dinner 800 PM 930 PM Camp Fire with Contests & Awards 930 PM 1030 PM Cracker Barrel in Dining Hall 1000PM- 1030 PM Staff Meeting with Scoutmasters, SPLs 1100 PM Taps Sunday Sunday If PARTICIPATING in Epilogue (Bonus Quest) 630 AM 745 AM Reveille and Breakfast 800 AM Meet on Parade Field for Instructions 815 AM 1100 AM Epilogue (Bonus Quest) 1100 AM Pack Troop Gear and Site Inspection If Not Participating in Epilogue (Bonus Quest) 630 AM Reveille 730 AM Breakfast 900 AM Pack Troop Gear and Site Inspection 5 P a g e
Event Stations 1) Nature Hike (C-129) 2) Wood Tools (T 108) 3) Rifle Range (C-2036) 4) Fire Building (T 291) 5) Knots & Lashings (T 367) 6) Cooking (T 73) 7) Teambuilding/Low COPE (T 36) 8) Measure Heights or Widths (T-363) 9) Magnetron (T-98) 10) Uranium Tank (T129) Rescue Carry (At Opening) Tent Pitching (At Retreat) Group Event Group Event Patrol Cheer Contest at Campfire (if you wish to participate) Patrol Flag Contest at Campfire (if you wish to participate) *Troops are asked to volunteer to run stations. As in previous years, station volunteers will be asked to provide an award for First Place winners of their station. 6 P a g e
Camp Hart Map Station Locations will be verified on Friday of the event 7 P a g e
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Troop Registration Form (Double Click below to open excel spreadsheet) Troop # Phone # Scoutmaster E-Mail # Scouts in Patrol X $7.00 Interested in Sunday Activity? Y N # Scouts in Patrol X $7.00 Interested in Sunday Activity? Y N # Scouts in Patrol X $7.00 Interested in Sunday Activity? Y N # Scouts in Patrol X $7.00 Interested in Sunday Activity? Y N # Scouts in Patrol X $7.00 Interested in Sunday Activity? Y N # of Adults X $7.00 (including SM) Subtotal Total Participants X $7.00 Total Participants (Late Fee) X $ 1.00 Make check payable to Cradle of Liberty Council, BSA - for this amount Please list any food allergies or unusual medical conditions Kindly return registration by January 08, 2017 to mewylie@verizon.net 9 P a g e
Patrol Roster (Double Click below to open excel spreadsheet) Troop # Scoutmaster FOR STAFF USE ONLY DERBY PATROL # (Name) (Age) (Phone #) Patrol Leader Asst. Patrol Leader Patrol Members Please list any food allergies or unusual medical conditions (PLEASE MAKE COPIES AS NEEDED) Please return with Troop Registration Form. 10 P a g e
Adult Roster (Double Click below to open excel spreadsheet) Troop # Campsite (if known) (Position) Scoutmaster Asst. Scoutmaster (Name) (Age) (Phone #) (Cell Phone #) Please list any food allergies or unusual medical conditions Please return with Troop Registration Form. 11 P a g e
Patrol Campfire Planner (Double Click below to open excel spreadsheet) Troop # Scoutmaster Patrol Cheer FOR STAFF USE ONLY DERBY PATROL # Patrol Song Patrol Skit (PLEASE MAKE 1 COPY PER PATROL) To be submitted at Camp Master Cabin before 230 pm. 12 P a g e